Front Desk Officer Job in Abuja at The Skills Outside School Foundation
The Skills Outside School Foundation is a not-for-profit organisation
registered as in IT (70340) in June 2014 at the Corporate Affairs
Commission, Nigeria and a Company Limited by Guarantee (09365183) at the
Companies House, UK.
The Skills Outside School Foundation is recruiting to fill the position below:
Job Title: Front Desk Officer
Location: Abuja
Roles and Responsibilities
- Demonstrate excellent phone etiquette by making phone calls
and/or responding to all callers in a friendly, professional and
courteous manner
- Routing callers appropriately to members of the Executive Council
- Ensure that all emergency numbers are immediately available and
accessible in the event of any emergency. This includes, nearby
hospitals, fire services, security services’ company and nearby Nigerian
Police
- Ensure all suspicious or unruly persons in the reception area are reported promptly to the President or the Admin and HR Manager
- Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, circulate meeting agenda etc.
- Receiving and dispatching post
- Updating the filling system and manage filing the office documents for both hard and electronic copies
- Entering data from program documents
- Taking orders from customers and suppliers
- Collecting and managing inventory and stock
- Writing receipts for payments
- Maintain business premises and other facilities
- Manage procurement and inventory
- Drafting letters and other documents such as Powerpoint presentations
- Proofreading documents and letters to be sent by staff
- Managing staff diaries and making appointments
- Managing logistics including travel arrangements, hotel and
vehicle arrangements etc. for staff, guests, volunteers, etc. as may be
required
- Photocopying and printing
- Taking accurate phone messages and inform the necessary parties appropriately
- Scheduling appointments
- Verifying, identification and signing in guests
- Opening and closing of the office
- Acting as a liaison between guests and staff
- Filing all documents as necessary including expense reports
- Taking ownership of the Foundation’s movement book for all staff to clock in and out
- Ensure guests are welcomed warmly upon arrival at the reception
- Ensure all reading material located at the reception are up to date and in good condition
- Manage all front office equipment and ensure that all damage is reported promptly to management as appropriate
Skills and Competencies
- Excellent written and verbal communication skills
- Ability to work with minimal/no supervision
- Ability to multi-task with minimal or no error
- Ability to be a proactive thinker and an excellent problem solver
- Strong proactive and organizational skills
- Ability and willingness to work long hours where required
- Ability to work weekends where required to
Education and Experience
- Minimum of OND in Business Administration, Mass Communication,
English or any related course in Social Sciences, Art/ Humanities and
Management.
- Minimum of 1 (one) year in relevant front desk or customer service experience.
- Excellent Administrative skills and experience.
How to Apply
Interested and qualified candidates should send their CV's to:
[email protected]