Finance Officer at Delight Affection Foundation

⏲ Dec 4, 2023, 11:44 AM
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Delight Affection Foundation (DAF) is a non-governmental, non-profit and non-political organization that aims at bringing affection and delight to the needy that are less privileged, homeless, hungry, hopeless and vulnerable, Giving them a reason to hold onto life again and hope for the best out of it, to build up and enhance the quality of their lives by eliminating barriers to opportunities, promoting self-growth, empowerment for a sustainable living and reduction of hunger and malnutrition. it was established in 2019 due to our passionate desire to reach the needy, duly registered with Corporate Affairs Commission. It is implementing WASH, Nutrition, Education, Food Security and Livelihood, and carrying out assessments. Operating on self-funding with some support from the WASH sector in Nigeria, Monclub International,Victims of Violence Charity Foundation (VOV), and Albarka Health Spring Foundation(AHSF).

We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Maiduguri, Borno
Employment Type: Volunteer

Main Duties & Responsibilities

The Finance and Administrative Officer will provide direct supervision to the admin support assistant and will keep the Head of Operations briefed on the status of all ongoing activities under his/her purview. The Finance and Administrative Officer will also be available to represent, support and consult on issues being handled by the Head of Operations.

Finance / Accounting:

Ensure that the financial accounting environment in the Office follows DAF policies and procedures, donor regulations and local legal requirements.
Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Operations and Finance Manager as appropriate.
Prepare requests and send requests for Operation staff and for the sub-office for approval
Work with the Accounts Payable Specialist to ensure the disbursement Requests are in line with the authorization matrix and process them at the appropriate level.
Assist with the review of liquidation requests submitted by partners and ensure the liquidation documentation conforms with generally accepted accounting principles and compliance with DAF and donor requirements.
Keep informed about local fiscal and other financial laws related to taxes and exemptions; inform the Head of Operations and Finance Manager as appropriate.
Ensure that the financial accounting environment in the Local Office follows DAF policies and procedures, donor regulations and local legal requirements.
Prepare Disbursement Requests for next-level authority approvals and process them at the appropriate level.

Inventory/Asset Management:

He/She will work with the Warehouse officer/assistant to:
- Maintain and update the office's equipment inventory register. Physically mark all items. Add or delete items as required according to the DAF/Nigeria and the Agency’s Inventory Policy after due consultation with the Operations Manager
- Responsible for receiving procured items in collaboration with the Administrative and HR Assistant.
- Will be responsible for the items in the administration store and maintain an up-to-date list of all items.

Office Administration and Management:

Facilitate effective Coordination, understanding and cooperation between the Operations Department and Program Department
Develop strategies to ensure the efficient application of agency resources, minimize wastage and achieve the highest standards of stewardship
Directly supervise the building maintenance and repair for the office and residences
Provide supervision on couriers to ensure that item documentation (for sent and received items) is carried out properly.
Conduct due diligence for vendors as part of the DAF procurement committee.

Position Requirements

Bachelor's Degree in Accounting or any Management related course.
A Master’s Degree in relevant fields; Accounting, or any Management course will be an added advantage.
Demonstrate a high level of initiative, diplomacy, and tact
Excellent knowledge of computer software – MS Office and Excel especially.
Must be flexible and be able to work independently and as part of a team.
Be committed to Action the DAF’s mission, values, and policies.
Must have 1-10 years work experience
Prior experience in supervising staff in a structured work environment
Demonstrate excellent written and oral communication skills
Must demonstrate a good understanding of contemporary management best practices
Must have excellent research and facilitation skills
Excellent people skills.