Finance Coordinator at Care Best Initiative (CBI)

Care Best Initiative (CBI) is a government-registered and recognized Woman-Led and Youth-driven National Non-Governmental Organization (NNGO) founded in 2019. Our mission is to save lives, alleviate the suffering of most vulnerable children, adolescents (lower and older), young people, women, and People with Disabilities (PWD); to maintain human dignity during and in the aftermath of man-made crises and natural disasters, among those affected by them; as well as to prevent and strengthen preparedness for the occurrence of such situation, and to promote their rights in the society. We have implemented various donor and self-funded projects/activities in several areas of humanitarian needs among Internally Displaced Persons (IDPs), returnees, and host communities. We are actively present in Northeast (Borno, Adamawa, Yobe, and Bauchi States) and Northwest (Zamfara, Sokoto, and Kebbi states) Nigeria. CBI employs a multi-sectorial stakeholder-engagement and community-inclusion approach to the implementation of all her programs and activities and is well experienced in advocacy, influencing awareness creation, and behavioural change programming. Our thematic areas of operations cut across sectors like Health (FP, SRH, HIV/AIDS & RI), Education, Nutrition (CMAM, MIYCN), Protection (GBV, Child Protection, GE&I), Water, Sanitation and Hygiene, Food Security & Livelihood (FSL) among others with the objectives to improve access to basic and reproductive health services, and support distressed families.

We are recruiting to fill the position below:

Job Title: Finance Coordinator

Location: Adamawa, Bauchi, Borno, Kebbi, Sokoto, Yobe and Zamfara (N/E and N/W)
Job type: Contractual – 1 year (renewable)
Department: Finance

Job Purpose

• The purpose of this role is to support the preparation and management of the organization’s budgeting system and working with department budget owners to create and monitor operating budgets.
• The post holder is responsible for preparing and providing financial reports, accompanying narrative as well as analyses to programs and management teams.

Job Description/Principal Accountabilities
Rank % Of Time 1 100%

Financial Management:

• Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.
• Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as CBI financial management policies and procedures; flag up instances of non-compliance to Management.
• Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.
• Review the field monthly accountancy to ensure completeness of supporting documents, correctness of account codes, budget lines and descriptions used and feedback is sent to all Finance Officers.
• Review the comprehensiveness and precision of entries and the correct budgetary charging of expenses.
• Ensure that all Cash count & Bank Reconciliation are done at the month end for all CBI accounts.

Tax Operation:

• Ensure that the base is in compliance with in-country tax policies.
• Ensure that proper documentation is filed for WHT/PAYE on a monthly basis.
• Ensuring a good Tax system is in place.

Grant Financial Management, Donors Compliance & Budget Analysis:

• Support budget holders in developing their forecast and monitoring their lines.
• Support in budgeting during project proposals
• Warning the Management of financial risks.
• Review donor guidelines and ensure flexibility is respected.
• Ensure proper filing of grants vouchers (review hard documents, review archiving process with the finance team in close coordination with HR/Admin and Logistics department).
• Organize & lead monthly BFU meetings at the base & HQ for each grant.
• Monitor level of over/underspending per budget lines and provide
• Inform the Management with any information which impacts the grant financial status.

Treasury Forecast & Cash Management:

• Implementing the Cash Management procedures at the base and ensuring they are respected.
• The availability and safekeeping of the necessary cash.
• Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.
• Ensure that the funds are requested accordingly as requested in the cash forecast.
• Ensure timely & realistic forecasts are prepared and consolidated for each grant.
• Meet program managers to ensure a good forecast in line with the spending plan.

Object Capacity Building for Finance & Non Finance Staff:

• Work closely with the finance team to build their capacity.
• Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.
• To develop and conduct training for finance staff on accounting policies & tools at the state level.
• Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.
• Develop & share new tools with the Finance Team to improve mission accountancy quality & budget allocation.
• Identify the needs of finance staff training & arrange training sessions accordingly.
• Provide induction/briefing on accountancy to all field employees joining the finance department.

Supervision & Team Management:

• Supervise Finance Officer & Finance Assistant across both N/E and N/W region.
• Travel to field office to conduct monitoring visit to N/E and N/W states.
• Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.

Management of Fraud and Corruption Cases:

• Alert on suspicion of fraud and corruption through the appropriate channel.
• Identify fraud and corruption cases in the Organization.
• Sensitize the team on the management of fraud and corruption risks.
• Alert on suspicion of fraud and corruption through the appropriate channel.

Job Holder Entry Requirements
Knowledge (Education & Related Experience):

• You have a Bachelor's Degree or equivalent in Accounting / Finance. A Master’s degree/Professional Qualification is an added advantage.
• Willing to travel around N/E and N/W states.
• Past exposure and experience working on multiple projects
• Experience as an auditor is a plus.
• You have experience on the use of QuickBooks accounting system.
• You have excellent interpersonal skills, ability to work both independently & as a member of a team.
• You have 3 years of professional experience in finance with proven experience in team management.
• You have Minimum of 2 years’ experience in NGO financial management.

Skills (Special Training or Competence):

• Ability to infuse positive energy into the team
• Strong interpersonal skills working with cross-cultural and multi-diverse teams
• Ability to build strong working relationships for partnerships
• Standards of Professional Conduct especially on integrity, service in love, and accountability
• High level of stress tolerance and ability to work under pressure.
• Attention to detail, keen at following procedures and meeting deadlines
• Ability to organize tasks simultaneously and prioritize work
• Strong verbal and written communication skills

Key Relationships (excluding own line manager and staff)
Internal:

• Program Coordinator/State Coordinator
• Finance and Support Services team
• Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)

External:

• Partners
• Consultants
• Service Providers/Stakeholders (Other NGOs)
• Government agencies
• Community leaders/CBOs.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter, and other “Necessary” documents ONLY in PDF format to: [email protected] with “Finance Coordinator 2023” as the subject of the email.
Or
Click here to apply online

Application Deadline  26th April, 2023.

Note

• Only applications submitted online will be reviewed
• Only one application email should be submitted as multiple submissions will be tantamount to automatic disqualification
• The deadline for submissions is 26 April 2023 (11.59 PM), However, applications submitted before this date will be reviewed on a rolling basis
• By submitting your Application for this position you agreed to CBI ZERO Tolerance to:
  • Fraud
  • Sexual Harassment, Exploitation, Abuse, and Child Abuse
• Our employees enjoy a work culture that promotes diversity and inclusion.
• Care Best Initiative (CBI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability, or genetics.
• Qualified women are strongly encouraged to apply