Finance Assistant at Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Job DI: 23000050
Location: Abuja
Team: Nigeria Country Office
Reports To: National Accountant
Grade: NAT 5
Post Type: National
Child Safeguarding: Level 3
Employee Status: Permanent

Role Purpose

As part of the Finance team, the Finance Assistant will be responsible for supporting effective financial management and administration processes for the Nigeria CO programme.
He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines.
He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines.
He/she will be required to back stop for field offices whenever the need arises
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

Scope of Role

Reports to: National Accountant
Staff directly reporting to this post: None

Key Areas Of Accountability

Financial Support Roles:

Raise cheques approved by relevant budget holders/finance and taking them to approved signatories for signing.
Perform bank related activities; picking up monthly bank statements
Support in the payments of participants and other beneficiaries.
Maintain update of GLACOS on daily basis
Assist in the remittance of statutory payments (Pension, NHF, NSITF, WHT, PAYE) on/before the due date
Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
Support in the verification of all assets
Reconciling and matching of transactions on the system on weekly basis

Archiving of Document Role:

Ensure all payment and journal vouchers are electronically archived on a monthly basis
Review monthly TL to ensure all vouchers for transactions posted to the system are completely filed
Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
Support during audits to retrieve selected samples a week before the commencement of any audit exercise
Return all vouchers to their appropriate box files after the conclusion of any audit exercise
Assist during audit to retrieve all relevant documents for audit exercise
Produce soft/scanned copies of documents for retention purposes.
Keep a standard record of document retrieval and return log
Verify all transactions and ensure that the relevant supporting documents have been filed
Maintain a filing system for all transactions
Support in maintaining soft copy archiving system
Any other duties as assigned by the supervisor or line manager

Working Contacts

Internal: All budget-holders, field offices and other staff members
External: Auditors, Bank, Government bodies, regulatory agencies

Skills & Experience
Essential:

An HND / BSc in Accounting
Minimum of 2 years’ experience in a similar position
Good knowledge of Microsoft Excel
Ability to work under pressure
Ability to work within multicultural and multi-religious settings

Desirable:

ACA/ACCA certification

Skills And Behaviours (our Values in Practice)

Accountability:

Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable

Ambition:

Sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future-orientated, thinks pro-actively

Collaboration:

Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to

Creativity:

Designing more effective admin systems
Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency, and demonstrates highest levels of integrity.

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff: