Finance Assistant at Medico Legal Aid Foundation
Medico-Legal Aid Foundation (MELAF) is a non-profit organization dedicated to advancing access to health, the right to health, and human rights within the framework of health. Established with a mission to champion the rights of survivors, MELAF operates at the intersection of healthcare and legal advocacy. The foundation boasts a dynamic team comprising healthcare professionals, legal experts, and dedicated support staff, all unified by a common commitment to advocate for and empower survivors in their pursuit of justice and well-being.
Currently, MELAF operates as a sub-recipient of the Caritas Nigeria ACCESS Project, which focuses on delivering a comprehensive HIV program in Abia State, Nigeria. This partnership allows MELAF to contribute to a broader initiative addressing health challenges within the region and aligns with the foundation's commitment to promoting health and human rights.
We are recruiting to fill the position below:
Job Title: Finance Assistant
Location: Umuahia, Abia
Employment Type: Full-time
Job Description
- The Finance Assistant will provide support to the finance department in various tasks and responsibilities. She/ He will assist in the day-to-day financial operations of the organization.
- She / he will be responsible for requesting of funds from CCFN, and ensuring these funds are liquidated monthly using the approved reporting format as agreed with CCFN.
- She / He will provide support in the financial operations of the organization working with the program team to ensure accurate and timely processing of financial transactions and document management. She/ He is expected to have strong organizational skills, and ability to work with numbers will be key to deliver on this role.
- Overall, the role of a finance assistant is crucial in maintaining financial stability and accuracy within an organization.
- Their support and assistance to the finance department enable efficient financial operations and contribute to informed decision-making
Key Roles & Responsibilities
- Processing financial transactions: This involves recording, organizing, and inputting financial data into the organization’s systems. She/ He will be responsible for managing invoices, payments, and expenses, ensuring accuracy and timely processing
- Assisting in audits and compliance: He/ She will assist in preparing documentation and providing support during internal and external audits. He/she will help ensure compliance with financial/donor regulations and origination’s policies
- Budget Monitoring: She/ He will Support the monitoring and tracking of origination’s budgets, highlighting any variances to the finance team.
- Compliance: She/ He will ensure compliance with all financial/donor regulations and standards, both internally and externally, and recommend improvements to enhance financial controls.
- Vendor Management: She/ He will Maintain vendor information, including contracts, payments, and invoices, and assist with vendor queries and requests.
- Communication: She/ He will collaborate with internal teams to obtain necessary financial information and provide timely responses to inquiries related to financial transactions.
- Monitoring and maintaining financial records: She/ He will be responsible for organizing and maintaining financial records, ensuring that they are up-to-date, easily accessible, and in compliance with donor regulations.
- Data Entry: Input financial data into the accounting system (approved CCFN reporting template) and perform regular data reconciliation to identify and resolve discrepancies.
- Bank reconciliations: She He will help with reconciling bank statements with the organization’s financial records. This involves comparing and matching transactions to ensure accuracy and resolve any discrepancies
- Assisting in budgeting and forecasting: He/she will support the Program team in preparing budgets and financial forecasts by collecting and analyzing financial data and preparing reports
- Assisting in financial reporting: He/she will help prepare financial reports, including profit and loss statements, balance sheets, and cash flow statements. He/she will ensure that these reports are accurate and can provide valuable insights to management and stakeholders.
- Support: She/ He will provide general administrative support to the finance team, including filing, document management, and other ad-hoc tasks as assigned.
Additional Responsibilities:
- The Responsibilities (Above) are not intended to be all-inclusive. The employee will also perform other related tasks as required and will be responsible for reporting and communicating progress and achievement of the specific assigned tasks.
Qualifications / Experience
- Bachelor's Degree in Finance, Accounting, or a related field is preferred.
- Ability to work effectively in a team environment.
- Proficiency in MS Office applications, particularly Excel.
- Knowledge of financial regulations and standards is desirable.
- The use of QuickBooks and Sun system applications will be and added advantage.
- Prior experience in a similar role is advantageous.
- Proficient in using financial Systems Applications and Products Software (SAPS)
- Strong numerical and analytical skills.
- Attention to detail and ability to maintain accuracy in financial transactions.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
Key Competencies:
- Must have computer skills, vast in the use of MS Word, Excel and Power point
- Ability to work as a team.
How to Apply
Interested and qualified candidates should send their Applications ( in MS Word or PDF)to:Email: [email protected] using the job title as the subject of the mail.
Note
- All documents should be in MS Word or PDF format.
- Applicant should attach their cover letter and CV as a single document.
- The subject should be the applicant’s name and the position applying for in bracket. Eg, Dauda Arogundade (MEAL Assistant)
- All documents should be in a single MS Word or PDF format.
- All applications must be sent via e-mail. No surface mails or telephone calls will be entertained.
- We are looking for a highly motivated and detail-oriented individual to join our finance team. If you meet the qualifications and are eager to contribute to the financial success of our organization, we encourage you to apply.
- Only shortlisted candidates will be contacted.
Application Deadline 25th January, 2023.