Executive Assistant to CEO Job in Lagos
Stresert Services Limited - Our client is a high-profile personality,
and the CEO of successful business investments in different sectors in
Nigeria requires the service of qualified candidates preferably female,
to fill the position below:
Job Title: Executive Assistant to the CEO
Location: Lagos
Job Description
- The Executive Assistant (EA) to the CEO will provide
high-level, confidential and administrative support to the office of
the MD/CEO.
- Her duties may be clerical, administrative and project-based and
include scheduling travel, arranging meetings, handling information
requests, preparing reports and correspondence and liaising with
board members.
- This position is often privy to confidential information and as such, requires diplomacy and discretion.
- In a nut shell the role provides an efficient and responsive
administrative, organizational, and logistical service to the MD/CEO,
helping her to manage and prioritize her time.
- She is expected to have in-depth knowledge of the various business units under the Group
- She will be in charge of preparing non-vetted public speeches for the MD at seminars, symposia, etc.
- The ideal candidate must be exceptionally eloquent with impeccable communication skills
- She must have international exposure (studied abroad)
Desired Skills & Experience
Essential responsibilities and duties may include, but are not limited to the following:
- Assist MD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
- Coordinate travel and accommodation requirements in connection
with Admin unit and ensure arrangements are in place for the MD to
match his requirements.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
- Prepare correspondence on behalf of the MD, including the drafting of general replies.
- Keep and retrieve files for the MD as at when needed.
- Filter emails, highlight urgent correspondence and print attachments.
- Ensure busy diary commitments, papers, and travel arrangements
are managed effectively including producing a daily folder with diary,
necessary papers, etc.
- Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
- Schedule on behalf of the MD meetings between her and his direct reports and the committees and groups to which she is a member.
Experience:
- Demonstrable experience in an administration/executive
assistant/PA role in a highly pressurized environment requiring tact,
judgement and discretion in handling internal and external contacts
(essential).
- Experience of diary management/researching and booking of travel
and accommodation (essential), with a minimum of 10 years experience.
- Experience of successfully working with senior management (essential).
Knowledge:
- Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
- Expert level in the use of Outlook.
- Intermediate level in the use of Word, Excel and PowerPoint. Skills (all essential):
- Excellent organizational skills, ability to multi-task and organize others.
- Ability to develop and maintain good working relationships at
all levels, including during difficult or challenging circumstances.
- Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
- Ability to think ahead and anticipate needs before they arise.
- Ability to exercise discretion in dealing with confidential or sensitive matters.
- Confident and able to work with own initiative and with limited supervision.
- Excellent oral and written communication skills and ability to professionally represent the MD's office.
- Ability to work under pressure and be flexible as part of a small team.
- Attention to detail and deadlines.
- Ability to filter information and assess priorities.
Remuneration
Salary is very attractive.
Method of Application
Interested and qualified candidates should forward their applications to:
[email protected] using "Executive Aide" as the subject.
Note: Wrong applications will not be opened
Application Deadline 21st December, 2015.