Executive Assistant to CEO Job in Lagos


Stresert Services Limited - Our client is a high-profile personality, and the CEO of successful business investments in different sectors in Nigeria requires the service of qualified candidates preferably female, to fill the position below:


Job Title: Executive Assistant to the CEO

Location:
Lagos

Job Description

  • The Executive Assistant (EA) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO.
  • Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
  • This position is often privy to confidential information and as such, requires diplomacy and discretion.
  • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping her to manage and prioritize her time.
  • She is expected to have in-depth knowledge of the various business units under the Group
  • She will be in charge of preparing non-vetted public speeches for the MD at seminars, symposia, etc.
  • The ideal candidate must be exceptionally eloquent with impeccable communication skills
  • She must have international exposure (studied abroad)
Desired Skills & Experience
Essential responsibilities and duties may include, but are not limited to the following:
  • Assist MD in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
  • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the MD to match his requirements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
  • Prepare correspondence on behalf of the MD, including the drafting of general replies.
  • Keep and retrieve files for the MD as at when needed.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
  • Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the MD meetings between her and his direct reports and the committees and groups to which she is a member.
Experience:
  • Demonstrable experience in an administration/executive assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
  • Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
  • Experience of successfully working with senior management (essential).
Knowledge:
  • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
  • Expert level in the use of Outlook.
  • Intermediate level in the use of Word, Excel and PowerPoint. Skills (all essential):
  • Excellent organizational skills, ability to multi-task and organize others.
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Ability to prioritize and manage own workload amid conflicting demands and busy work periods.
  • Ability to think ahead and anticipate needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work with own initiative and with limited supervision.
  • Excellent oral and written communication skills and ability to professionally represent the MD's office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines.
  • Ability to filter information and assess priorities.
Remuneration
Salary is very attractive.


Method of Application

Interested and qualified candidates should forward their applications to: [email protected] using "Executive Aide" as the subject.

Note: Wrong applications will not be opened

Application Deadline  21st December, 2015.