Executive Assistant at Fortkins Global Limited

Fortkins Global Limited is recruiting qualified candidates to fill the position below:

Job Title: Executive Assistant
Location: Yaba, Lagos
Employment Type: Full-time
Sector: FMCG

Responsibilities

Manage the CEO’s calendar, schedule appointments, and coordinate meetings, ensuring efficient time management.
Prepare and organize meeting agendas, materials, and minutes.
Track progress on various projects, ensuring deadlines are met and stakeholders are updated.
Conduct research and provide reports to support the CEO's decision-making process.
Maintain confidential files and records.
Build and maintain relationships with key stakeholders, including board members, investors, and partners.
Facilitate communication and coordination between the CEO and other executives, departments, and external parties.
Assist with personal tasks to support the CEO's work-life balance.
Organize and manage documents, reports, and presentations.
Ensure the CEO has all necessary materials for meetings and presentations.
Plan and coordinate company events, executive meetings, and conferences.
Handle logistics, including venue selection, catering, and technical arrangements.
Handle complex travel arrangements, including booking flights, accommodations, and transportation.
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Draft, review, and send communications on behalf of the CEO.
Screen and prioritize emails, phone calls, and correspondence to ensure timely responses.
Assist in the planning and execution of special projects and strategic initiatives.
Perform additional administrative duties as assigned by the CEO.

Requirements

Bachelor’s Degree in Business Administration, Management, or a related field.
3-5 years of experience as an executive assistant, administrative assistant, or in a similar role, preferably supporting senior executives.
Exceptional organizational and time management skills.
Strong problem-solving abilities and attention to detail.
Ability to work independently and manage multiple tasks simultaneously.
Professional demeanor and strong interpersonal skills.
Project management experience is a plus.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to handle confidential information with integrity and discretion.