Deputy Human Resources Coordinator at Solidarites International

⏲ Jan 23, 2024, 6:14 PM
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Solidarites International (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

We are recruiting to fill the position below:

Job Title: Deputy Human Resources Coordinator

Location: Maiduguri, Borno
Employment Type: Full-time

Mission

The HR Coordinator Deputy supports the HR Coordinator in defining and implementing the national HR policy.
He/she guarantees the correct implementation of HR and SI policy on the mission.
He/she ensures legal, fiscal and administrative support to HR Coordinator and administrators for all National HR related matters.
He/she actively participates in implementing training and development programs for national staff.
He/she supports the HR Coordinator in the administrative management, follow-up and visa process related international staff.
Upon request, ensure the HR Coordinator responsibilities and tasks (in case of absence) in direct link with the Country Director

Main Tasks
Design and Implementation of the National HR Policies:

Take part in the development of the national HR policies
Participate in defining and monitoring the implementation of HR policies
Evaluate risks linked to changes in social policies
Propose improvements to employee working conditions
Ensure appropriateness and coherence between mission job descriptions and SI standard Job Descriptions
Ensure the SI functions Grid is applied on the mission and the recruitment process respected
If necessary, participate in rewriting the Salary Grid (benchmark...)
Continually ensure coherence between SI HR policy and national laws

Human Resources Management (National and International):

Design and implement HR training sessions for SI Managers and for the administrative teams
Supervise annual performance process; participate in implementing staff promotions
Design and put in place an annual training program, supervise its implementation and monitor its impact
Participate in the implementation of career planning and the management of staff mobility
Improve recruitment procedures; participate in the recruitment process for national staff
Ensure relations with employee, in particular by taking part in the HR meetings
Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...)

Human Resources Administration:

Keep informed of all documents and developments associated with employment law, employment in general, and staff training
Take the necessary steps with authorities if required (registering personnel, submitting documents...)
Update the monthly HR reporting Pack, check and consolidate for the whole mission
Ensure the respect of the HR monthly calendar.
Ensure that HR procedures are respected and understood at mission level
Supervise the administrative and contractual management of personnel recruitment and hiring
Organize and conduct the HR briefing and/or induction sessions
Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments, visa, Flight ticket, break…)

Payroll, Tax and Social Contributions Management:

Proceed and supervise the monthly salaries calculation and payroll processing for the whole mission
Update and check the monthly related HR databases and payroll variables
Ensure the payslip signature and archiving at time off all payroll related documents
Ensure the monthly calculation of the Tax and social contribution for the whole mission
Ensure that Taxes and social contributions statements and payments are made to the concerned authorities for the whole mission.

Archiving:

Ensure that staff personal files are kept up to date and archived according the proper guidelines for the whole mission
Ensure preparation of HR files for Audit
Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents
Ensure that hard files from the bases are brought back to coordination on a regular basis
Conduct the quarterly mailing of HR archives to HQ.

Reporting:

Update and consolidate monthly the mission organizational chart and its targeted version
Update and consolidate the monthly statistical report for HQ
Update and consolidate the SI ID card needs and send to the Logistics department
Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
Update monthly the International Staff FU and prepare the HR shuttle for HQ

Communication / Representation:

Work closely with and support the Administrative Managers
Establish and maintain relationships with the administrative, legal, fiscal authorities at a national level
Is the focal point of the consultants with who SI is working on HR related matters (Tax, Visa, lawyers)
Assist the HR coordinator with report related HR, proposals and with drawing up HR sizing set-up
Participate to the HR strategy definition
Participate to the internal and external HR meetings and represented SI upon request
Ensure that relevant HR information is published on the information board
Report to the HR Coo any alerts concerning Solidarités International Staff and support the HR Coordinator in the social dialogue
Ensure the HR data and information confidentiality.

Profile Forsaken

Education: B.Sc. Degree in Human Resource Management or Administration related field.
IT Skills: Computer proficiency in the use of MS Excel, Word, PowerPoint & Internet applications. Use of Homere HR Software is a plus
Personal Qualities: resilience to stress, diplomatic and open-minded, ability to integrate into the local environment taking into account its political, economic and historical characteristics. You have good analytical skills and know how to manage priorities.
Professional experience: At least 2 years senior management experience as HRCo Deputy or equivalent position, and 4 years experience in general HR Management with an INGO.
Languages: English compulsory (Hausa - Added Advantage)
Technical Competencies: Planning & organising, people management & development, teamwork and cooperation, strategic vision, leadership, experience in learning and development, experience in conflict management, good knowledge of the Nigerian Labor Law and database salary management, previous experience in volatile contexts or conflict zones would be appreciated.

What We Offer

Salary + food & housing contribution + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability), etc.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Instruction