Danish Refugee Council Graduate Job recruitment, January 2016

⏲ Jan 2, 2016, 11:22 AM
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DRC is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter,
food, income generating activities, legal aid and a wide range of other protection assistance.

DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.

DRC started operating in Nigeria in 2014 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi and planning to run an office in Maiduguri, besides 30 staff members subject to increase in near future.

We are recruiting to fill the position of:

Job Title: Logistics Officer

Location: Yola/Mubi - Nigeria
Availability: 1st February, 2016

The Job
Objectives of the position
1.) Logistics Objectives:

Compliance procurement and equipment management of Yola office as defined in the Danish Refugee Council’s Operations Handbook.
Fleet management.

2.) Administrative Objectives:

Management of staff travel to and from DRC Yola office.
Management of guesthouse and office including Cleaners
Manage the day to day administrative work at the office and ensure all premises in Yola are well kept and maintained.

3.) Procurement:

Upon the request of line manager, the logistics officer is to:
To undertake local purchasing in accordance with DRC’s Procurement Policy and Operations Handbook standards.
Ensure goods purchased are in accordance with specified requirements and match given specifications.
Negotiate for favourable terms for purchase, e.g. discounts and credit, and follow up with the Finance Department to ensure that payments are made to the suppliers promptly.
Ensure goods purchased are delivered to the appropriate location and/or person(s) in a timely manner, providing continuous feedback to the Procurement and Logistics Manager.

Post Holder reports to: The Logistics and procurement Manager
Staff reporting to this post:

Logistics Assistant/s
Drivers
Cleaners

Professional travels as per need and request of line Manager

Tasks and Responsibilities

As an integral staff member of the Danish Refugee Council, the Logistics Officer will provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities.
The post holder will support the Country Office in Yola as well as other sub offices.
The jobholder may deputies the Procurement and Logistics Manager as required.

Fleet Management:

Provide day-to-day supervision to the Assistant Logistic Officer in Yola office to ensure all the vehicles are properly cleaned, road worthy and utilized as per the organization’s polices and maintain documentations.
Ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorized transportation requests.
Ensure issues related to maintenance are reported immediately to the Logistics and Procurement Manager and to owner of the vehicle if hired.
Ensure that copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports exist in appropriate files for each month and all data are captured and reported.

Assets Management:
The logistics Officer is expected to:

Maintain the records of Assets, Equipment for Yola and sub offices in line with the Assets recording system for the country programme.
Ensure that the assets that are issued to staff are authorised, recorded and necessary paper work exists as per the DRC policy.
Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Logistics Manager.

Inventories and Stock Management

Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores in Yola are well maintained.
Ensure that the movement of inventories To or From the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.
Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
Ensure stock movement documentations are updated and stock reports are produced on time.
Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.

Power Systems Management:

Ensure all power generation equipment, electric appliances and power systems are well maintained
Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
Monthly reports of use and maintenance are produced and submitted to the Logistics Manager.

Transportation & Freight:

Arrange for transportation of goods as required and ensure accurate documentation maintained.
Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.

General Work and Filing:

Implement standard DRC logistics systems and procedures
Provide training and support to other logistics colleagues when requested.
Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
Ensure all paper work is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.

Key Requirements
Education:

Bachelor/Higher Diploma in Logistics or equivalent in Administration, economics, IT or business

Essential:

Progressive 2-5 years of experience in handling logistics and procurement preferably in an INGO.
Fluency in written and spoken English. Fluency in local spoken languages such as Hossa, Fulani, etc.
Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
Knowledge & experience of dealing with service providers and contractors and management.

Desirables:

Flexible & willing to work in a remote setting & to travel to other project locations.
Ability to work under pressure to deadlines and stress.
Ability to work independently on his or her own initiative
Strong team and interpersonal skills

Leve:

According to DRC's national salary scale

Fee and Conditions:

In accordance with Danish Refugee Council's Terms of Employment;

How to Apply
Interested and qualified candidates should send their CV's including names and contact details of 3 professional references plus Covering Letter all written in English by email to: [email protected]

Note:

Only applications received through the hr nail address wilt be considered
Only short-listed applicants will be invited for tests and interviews.
Original documentation will be asked by the interview panel.
All the photocopies will remain the property of DRC.

Application Deadline 30th January, 2016.

Job Title: Logistics Assistant
Location: Yola/Mubi - Nigeria
Availability: 1st February, 2016
Objectives of the position
1.) Logistics Objectives:

Compliance procurement and equipment management of Mubi office as defined in the Danish Refuegee Council’s Operations Handbook.
Fleet management.
Stock Management.

2.) Administrative Objectives:

In consultation with head of base, support staff travel to and from DRC Mubi office.
Management of guesthouse and office including Cleaners
Manage the day to day administrative work at the office and ensure all premises in Mubi are well kept and maintained.

3.) Procurement:
Upon the request of line manager and in consultation with the Procurement and Logistics Manager or Yola Logistics Officer, the logistics Assistant is to:

To undertake local purchasing in accordance with DRC’s Procurement Policy and Operations Handbook standards.
Ensure goods purchased are in accordance with specified requirements and match given specifications.
Negotiate for favourable terms for purchase, e.g. discounts and credit, and follow up with the Finance Department to ensure that payments are made to the suppliers promptly.
Ensure goods purchased are delivered to the appropriate location and/or person(s) in a timely manner, providing continuous feedback to the Procurement and Logistics Manager.

Post holder reports to:

Mubi head of base

Staff reporting to this post:

Driver/s.
Cleaner/s

Professional travels as per need and request of line Manager

Tasks and Responsibilities
As an integral staff member of the Danish Refugee Council, the Logistics Assistant will provide support to the programme by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities. The post holder will support the Mubi head of base when it comes to operations.

Fleet Management:

Ensure vehicle/s are properly cleaned, road worthy and utilized as per the organization’s polices and maintain documentations.
Ensure that the allocation of vehicle/s and driver/s is done in an effective manner, in response to authorized transportation requests.
Ensure issues related to maintenance are reported immediately to the Head of base or to the Logistics and Procurement Manager and to owner of the vehicle if hired.
Ensure copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports exist in appropriate files for each month and all data are captured and reported.

Assets Management:
The logistics Assistant is expected to:

Maintain the records of Assets, Equipment for Mubi office in line with the Assets recording system for the country programme.
Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the DRC policy.
Ensure that all assets are properly maintained and looked after. Any misuse and abuse is reported to the Logistics Manager and to the Mubi head of base.

Inventories and Stock Management:

Ensure that all stock items are properly stored and correctly recorded as per the guidelines and the warehouse/stores in Mubi are well maintained.
Ensure that the movement of inventories To or From the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.
Inform the relevant Programme staff/managers upon the receipts and dispatches and coordinate with them, as it may be necessary. Allow requesters inspection of items upon delivery.
Ensure stock movement documentations are updated and stock reports are produced on time.
Ensure stocks Reports are circulated to all sector Managers biweekly or on monthly basis and per request.
Support distributions of NFIs as required.

Power Systems Management:

Ensure all power generation equipment, electric appliances and power systems are well maintained
Ensure issues related to power systems are timely reported and solutions are sought under the guidance of the Logistics Manager.
Monthly reports of use and maintenance are produced and submitted to the Logistics Manager.

Transportation:

Arrange for transportation of goods as required and ensure accurate documentation maintained.
Arrange for the distribution of programme supplies as per plan and coordinate with programme teams.
Ensure safe transportation of programme mail pouches to the field offices and the relevant procedures are adhered to by the drivers and mail carriers.

General Work and Filing:

Implement standard DRC logistics systems and procedures
Provide training and support to other logistics colleagues when requested.
Ensure health and safety policy is implemented and matters related to are reported to the designated responsible manager.
Provide technical inputs on procurements related to vehicles, generators & power systems and other technical items required for logistics operations.
Ensure all paper work is kept according to DRC’s policies and procedures of and filed neatly with supporting documents in respective files.
Undertake any other reasonable duties requested by line manager, where they do contradict the organization’s policies.

Key Requirements
Education:

National Diploma or equivalent in relevant field of logistics/administration or IT.

Essential:

2 years’ experience in logistics and procurement preferably in an INGO.
Fluency in written and spoken English. Fluency in local spoken languages such as Hossa, Fulani, etc.
Must have strong reporting and communication skills and good computer skills in MS Word & Excel.
Knowledge & experience of dealing with service providers and contractors’ management.

Desirables:

Flexible & willing to work in a remote setting & to travel to other field locations.
Ability to work under pressure to deadlines and stress.
Ability to work independently on his or her own initiative
Strong team and interpersonal skills
Understanding and experience of security management.

Level:

According to DRC's national salary scale.

Fee and conditions:

In accordance with Danish Refugee Council's Terms of Employment;

Only applications received through the hr nail address wilt be considered
Only short-listed applicants will be invited for tests and interviews.
Original documentation will be asked by the interview panel.
All the photocopies will remain the property of DRC.

Application Deadline 30th January, 2016.

Job Title: DDG-DRC Nigeria - Mine Action Manager
Job ID: #1364636
Location: Yola
Position's Overall Objective

The Mine Action Manager is responsible and accountable for designing, managing, monitoring, and advising on DRC/DDG mine action activities in northeastern Nigeria.
The Mine Action Manager's role is to ensure that Mine Action-related activities implemented within the DRC/DDG programme are in line with DRC/DDG’s objectives, strategies, donor requirements, and are compliant with DDG’s mine action Standard Operating Procedures.

Reporting Lines

The Mine Action Manager reports to the EU Programme Manager, responsible for the overall implementation of the EU programme.
The Mine Action programme also works in close collaboration with DDG’s Regional Manager, Global Specialist Lead for mine action, Global Risk Education Advisor and other DRC/DDG Managers based in Nigeria (e.g Livelihoods, AVR, M&E).
The Mine Action Manager monitors, advises and line manages national staff responsible for implementing risk education-related activities (ie RE supervisors and facilitators).
The post holder will have to work closely with the National Safety Advisor to ensure staff safety during programme delivery.

Responsibilities
Key Responsibilities include:

Provide overall leadership for DRC/DDG’s Mine Action operations in Nigeria
Recruit and help to induct and train national programme staff
Plan and lead the implementation of all mine action-related activities
Develop realistic workplans which a focus on achieving tangible results within required timeframes
Devise future Mine Action project plans and funding proposals
Collaborate with M&E staff to ensure rigorous monitoring and evaluation of mine action activities
Monitor and supervise regular mine action related assessments
Contribute to the management of safety and security by adhering to established protocols
Other tasks as requested by EU Programme Manager, Country Director and/or DDG Regional Manager

Specific Tasks and Responsibilities

Operations:

Assist the CD in carrying out operational planning for all Mine Action related activities, e.g Non-Technical Survey/Technical Survey, Explosive Ordnance Disposal (EOD), Battle Area Clearance (BAC), Community Liaison, and Risk Education. This should be done while keeping focus on national priorities and beneficiary needs.
Mentor, monitor, advise and supervise the national programme staff in Mine Action, ensuring that they carry out their duties and responsibilities in accordance with their job descriptions and relevant DDG mine action SOPs and DRC/DDG and donor guidelines.
Ensure compliance with medical support SOPs, and ensure a proper level of medical training for all staff.
Make recommendations regarding new approaches and develop, implement and revise country-specific Standard Operations Procedures (SOPs) for relevant DRC/DDG activities.
Design an internal Quality Management (QM) structure that includes monitoring the
impact of DDG programming in terms of Mine Action as well as productivity (outputs).
Ensure that all mine action related activities are coordinated with and complementary to each other and all other programmes including both DRC-DDG and external partners
Make regular field visits to monitor and advise the national staff in programme delivery
Ensure the staff is well trained and have the relevant skills and capacity to deliver the programme efficiently and effectively.
In collaboration with the national Safety Advisor, managing the safety of field staff

Stakeholder Relations:

Liaise with local and national authorities (including the police, military, etc), donors, external partners etc. within his/her assigned areas of responsibility and coordinate with the Programme Manager and the Country Director.

Reporting:

Assist the senior national staff in the timely and quality compilation of monthly, quarterly and annual reports for their specific sections.
Make regular field visits and reports
Support the Country Director to prepare annual reports to the host government, donors and DDG Regional and Head Offices as requested.

Admin/HR:

Work closely with Head of Admin and Finance to monitor admin and HR aspects of his/her assigned sections; including monitoring the discipline and welfare of the programme staff and ensuring that the correct level of staff capacity is maintained.
Line manage the assigned national mine action staff. The Mine Action Manager will also coach and mentor the national staff in management skills in relation to their teams.

Finance:

The Mine Action Manager is responsible for working closely with Head of Admin and Finance in monitoring of the financial aspects of the activities in his/her assigned sections.

Required Qualifications

University Degree in a relevant discipline
Minimum 5 years’ previous experience in humanitarian mine action and full understanding of its technical requirements.
IMAS EOD 3 qualifications and previous work experience as an Operations Manager.
Minimum two years previous experience working with a mine action INGO
Proven management experience, gained in a range of settings.
Experience with accreditation to IMAS standard
Proven record of training, mentoring and developing the capacity of national staff
Experience of working in challenging and insecure environments
Diplomatic, patient and persistent.
Fluency in written and spoken English.
Experience working in diverse and cross-cultural context
Willingness to embrace and further develop overall objectives such as gender equity, impact monitoring, and cross-sector cooperation.
High degree of computer literacy - fully proficient in use of word, excel and powerpoint
Willing to live in shared team house

Conditions:

Availability: April 2016
Duty station: Yola, Nigeria with frequent travel within Borno and Adamawa states
Duration: 12 months with possibility of renewal, subject to performance
Contract: Level B2
This is a Non Family Duty post.

Remuneration
Salary, benefits and other conditions are offered in accordance with DRC’s Terms of Employment for Expatriates; please refer to: www.drc.dk under Vacancies.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 9th February, 2016.

Job Title: DDG-DRC Nigeria - AVR Manager
Location: Yola
Position’s Overall Objective

The Armed Violence Reduction (AVR) Manager is responsible and accountable for designing, managing, monitoring, and advising on DRC/DDG AVR activities in northeastern Nigeria - these include community safety planning, dialogue facilitation between IDPs and security providers, conflict mediation capacity development and capacity development for at risk youth.
The AVR Manager’s role is to ensure that AVR-related activities implemented within the DRC/DDG programme are in line with DRC/DDG’s objectives, strategies, donor requirements, and are compliant with DDG's AVR methodology and tools.

Reporting Lines

The AVR Manager reports to the EU Programme Manager, responsible for the overall implementation of the EU programme.
The AVR Manager also works in close collaboration with DDG's Regional Manager, Global Specialist Lead for AVR and other DRC/DDG Managers based in Nigeria (e.g Mine Action, Livelihoods, M&E).
The AVR Manager monitors, advises and line manages national staff responsible for implementing AVR-related activities (ie AVR supervisors and facilitators).

Responsibilities
Key responsibilities include:

Provide overall leadership for DDG’s Armed Violence Reduction work in Nigeria
Recruit and help to induct and train national programme staff
Plan and lead the implementation of all project activities
Develop realistic workplans which focus on achieving tangible results within a short timeframe
Devise future AVR project plans and funding proposals
Collaborate with M&E staff to ensure rigorous monitoring and evaluation of mine action activities
Coordinate effectively with other sector managers as part of an integrated DRC/DDG programme
Draft interim and final project reports and provide briefings for donors and stakeholders as needed
Contribute to the management of safety and security by adhering to established protocols
Other tasks as requested by the DRC/DDG EU Programme Manager

Specific tasks and responsibilities include:
Operations:

Mentor, monitor, advise and supervise the national programme staff in the assigned sections, ensuring that they carry out their duties and responsibilities in accordance with their job descriptions, the community safety operational guidelines and as tasked.
Ensure that all activities within the assigned sections are coordinated with and complementary to each other and all other programme sections and other relevant programming including both DRC-DDG and external partners
Make regular field visits to monitor and advise the national staff in programme delivery
In collaboration with the PM and Country Director, lead the development of DDG AVR programming.
Ensure that AVR staff are well trained and have the relevant skills and capacity to deliver the programme efficiently and effectively.
Maintain working relationships with other DDG AVR programmes within the West Africa Region to exchange experience and ideas and contribute to programme development

Stakeholder Relations:

Liaise with local authorities; external partners etc. within his/her assigned areas of responsibility and coordinate with the Country Director and senior national staff.

Reporting:

Assist the national staff in the timely and quality compilation of monthly, quarterly and annual reports for their specific sections.
Make regular field visits and reports
Support the Country Director to prepare annual reports to the host government, donors and DDG Regional and Head Offices as requested.

Admin/HR:

Work close with Head of Admin and Finance Manager and assist to monitor admin and HR aspects of his/her assigned sections; including monitoring the discipline and welfare of the programme staff and ensuring that the correct level of staff capacity is maintained.
Line-manage the assigned national staff. The AVR Manager will also coach and mentor the senior national staff in management skills in relation to their teams (AVR supervisors and officers).

Finance:

The AVR Manager is responsible for working with Head of Admin and Finance for monitoring of the financial aspects of the activities in his/her assigned sections.

Required Qualifications

A postgraduate qualification in conflict prevention, international relations, African Studies, peace studies, political science or related field;
At least 5 years' experience of working on issues related to stabilisation, security system reform/policing, conflict management, small arms control, community-based approaches, and awareness raising;
At least 3 years' experience in engaging with national authorities and donors. Capacity to advocate, liaise and coordinate with various actors.
At least 3 years' experience of project management including staff management and monitoring and evaluation;
At least 2 years' experience working in international NGOs
Excellent drafting and communication skills in English. Strong knowledge of French an advantage;
Experience of management of project finances;
Experience of working in complex and politically-sensitive contexts, and excellent political judgement; prior experience working with security providers, e.g. military, police, etc an advantage
A team player: able to demonstrate a constructive, cooperative and problem-solving approach;
Experience of working in insecure environments and of security management;
High degree of computer literacy; must be proficient in word, excel and powerpoint
Willing to live in shared team house

Conditions:

Availability: April 2016
Duty station: Yola, Nigeria with frequent travel within Borno and Adamawa states
Duration: 12 months with possibility of renewal, subject to performance
Contract: A10/A11 dependent on final project design agreement with the donor
This is a Non Family Duty post.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 9th February, 2016.

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Danish Refugee Council Graduate Job recruitment, January 2016

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