Current Vacancies at Malaria Consortium, 17th April, 2019

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions. We are recruiting to fill the position below: Job title: Senior Market Systems Development Specialist Location: Abuja Hours: 40.00 Job Type: Fixed Term Length of Contract: 5 years Role Type: National Grade: 10 Reporting to: Project Director Country and Project Background Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria. Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners. The DFID funded and Malaria Consortium led malaria programme, SUNMAP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016. The anticipated follow on project, SUNMAP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability. Job Purpose

The Senior Market Systems Development Specialist will lead in developing programme strategy on market systems development
S/he will be responsible for applying a market systems approach in facilitating development of functional and sustainable systems for the delivery of malaria commodities and services, which a sizable proportion of the population can access at affordable prices and agreed quality standards.

Scope of Work:

The Senior Market Systems Development Specialist operates with a national scope as a member of the SUNMAP2 core team and will report to the Project Director
He/she will be responsible for supporting NMEP and market partners to identify the constraints to developing high quality malaria services and antimalaria commodities in the retail market as well as develop and support action plans to address these.

Key Accountabilities Technical Contributions (80%):

Lead the SUNMAP2 market systems engagement team to design, manage and monitor market led malaria control interventions
Support programme team and market players in adapting these strategies in addition to identifying, developing, implementing, monitoring and design interventions to address systemic constraints in the market
Identify partners the programme (NMEP) can work with to facilitate systemic change to the market
Take the lead in developing programme PPP strategy; in addition to providing support to market players to pilot and roll-out successful innovations in the market;
Lead in monitoring and identifying constraints to the growth of malaria product markets using making markets work for the poor (M4P) approach.
Support partners in disseminating the outcome of these interventions to adopt and implement good practices
Develop and maintain strong network with the private and the public sector stakeholders in the malaria control market systems in Nigeria
Represent the programme on the commercial sector WG of NMEP coordination platform
Ensure that the commercial sector engagement strategy is harmonized with the overall SUNMAP2 project mandate involving public health systems for malaria control

Project Management (20%):

Contribute to MEAL activities related to market systems
Be responsible to ensure achievement of targets as per project log-frame
Be responsible to mentor the SUNMAP2 private sector field / implementation team
Liaise with the technical advisors for intervention design, management and monitoring
Ensure that the technical advisory team and the project management team have regular update of progress against achievements
Harness, document and disseminate results and learning to the internal and external stakeholders

Qualifications and Experience Essential:

Postgraduate Degree in Economics, Health Economics or related field
At least 8 years experience in working for projects applying market systems approach (M4P) in Nigeria
Proven experience in ability to identify and engage private and public sector on innovative market driven solutions for scalable and sustainable results
Experience in managing partnerships with government and private agencies
Experience in monitoring and evaluation of market systems development projects
Knowledge about health care or health related market systems / context
Proven skills in managing partnerships and agreements, including contract development, market and business (partnership) development and monitoring
Proven negotiation skills
Experience and understanding of working with commercial sector manufacturers and distributors of health or similar commodities
Significant experience in project management
Excellent writing and presentation skills
Proven experience in business and market development.

Desirable:

Experience providing technical support to project teams remotely and physically, while meeting high standards
Experience planning, facilitating and managing stakeholder engagement and consultation workshops
Experience using most significant change (MSC) technique in program evaluations
Knowledge of international development, particularly DFID- funded projects

Core Competencies: Delivering Results: LEVEL C - Supports others to achieve results:

Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.
Supports others to plan and deliver results
Supports others to manage and cope with setbacks.

Analysis and use of Information: LEVEL C - Works confidently with complex data to support work:

Interprets complex written information
Works confidently with data before making decisions: for example, interpreting trends, issues and risks
Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and Communications: LEVEL C - Adapts communications effectively:

Tailors communication (content, style and medium) to diverse audiences
Communicates equally effectively at all organisational levels
Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
Resolves intra-team and inter-team conflicts effectively.

Collaboration and Partnering: LEVEL C – Builds strong networks internally and participates actively in external networks and think tanks:

Builds strong networks internally
Participates actively in external networks and/or think tanks.
Engages with relevant experts to gather and evaluate evidence
Shares and implements good practice with internal and external peers.

Leading and Motivating People: LEVEL C – Effectively leads and motivates others or direct reports:

Gives regular, timely and appropriate feedback,
Acknowledges good performance and deals with issues concerning poor performance
Carries out staff assessment and development activities conscientiously and effectively
Develops the skills and competences of others through the development and application of skills
Coaches and supports team members when they have difficulties.

Flexibility/Adaptability: LEVEL C - Supports others to cope with pressure:

Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
Sets realistic deadlines and goals for self or team.

Living the Values: LEVEL C - Supports others to live Malaria Consortium’s values:

Demonstrates personal integrity by using role position responsibly and fairly
Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic Planning and Thinking and Sector Awareness: LEVEL C - Keeps up to date with the internal and external environment:

Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors,
Looks beyond the immediate operations to prospects for new business,
Engages with appropriate internal and external sources to establish major influences on future plans.

Salary Competitive Application Deadline 21st April, 2019. Job Title: NG BFMS - Budgeting and Financial Management Specialist Location: Abuja, Nigera Department: Technical Length of Contract: 5 years Role Type: National Grade: 9 Travel involved: Up to 40% Child safeguarding level: TBC Reporting to: Senior Health Systems Strengthening Specialist Country and Project Background

Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria.
Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.
The DFID funded and Malaria Consortium led malaria programme, SUNMAP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016. The anticipated follow on project, SUNMAP2 has been designed to strengthen the management and technical capacity of NMEP, State Malaria Elimination Programme (SMEP) and their stakeholders to drive the implementation of the National Malaria Strategic Plan, 2014 to 2020 and achieve its ambitious targets.
This will include short term technical assistance and technical assistance embedded in NMEP in key areas of programme management, evidence generation and use, and capacity building across all project outputs and ultimately reducing Nigeria’s malaria burden and strengthening the Government of Nigeria’s health systems capacity to ensure long term programme and impact sustainability.

Job Purpose

The Budgeting and Financial Management Specialist will provide technical direction on relevant aspects of budgeting and financial management through a health systems strengthening framework to improve the quality of service delivery in both the public and private health sectors using malaria as the entry point into the health system at Federal, State and LGA levels.
He/she will contribute to the development of an approach for supporting the budgeting process at Federal, State and Local government including expenditure tracking on malaria which is embedded into the health systems strengthening strategy.
He/she will support the SUNMAP2 team to implement the strategy at State and Local government level and will work closely with stakeholders at Federal government level to implement the strategy.
He/she will support NMEP to review and revise its Financial Management System (FMS) by addressing critical weaknesses.
The position holder will work closely with their line manager, the project team and Short Term Technical Assistance (STTA) to implement evidence-based approaches to achieve the projects outcomes.

Scope of Work:

The position holder will contribute to the development, working with the project team and STTA, of SUNMAP2’s approach to health budgeting and financial management within the strategy on health systems strengthening using malaria as an entry point into the health system at Federal, State and LGA levels.
He/She will be the focal point for the health budgeting and financial management issues to ensure coordination and harmonisation.
He/She will work with expert inputs from STTA into approach development, oversight and implementation.
He/she will provide and coordinate relevant technical assistance to the National and State Ministries of Health, including their Malaria Elimination Programmes.
This will require them to identify gaps which can be addressed through technical assistance.
He/She will support NMEP in its efforts in harmonisation, partner coordination and donor alignment.
He/she will also look to engage with broader health issues such as the sustainable goals for development..
He/She will represent the project on relevant technical working groups, such as the Health Care Financing working group, a platform in FMOH.

Key Working Relationships:

The Budgeting and Financial Management Specialist will mobilise and coordinate with a broad range of stakeholders to embed the project within the Nigeria health system at Federal and State levels.
They will work closely with the National Malaria Elimination Programme, State Malaria Elimination Programmes in the six SUNMAP2 supported states, public and private sector actors in the malaria control landscape and SUNMAP2’s STTA providers.
He/She will work under the stewardship of the Senior Health Systems Strengthening Specialist to ensure that the approach to budgeting and financial management is within a coherent health systems strengthening strategy which uses malaria as an entry point into the health system.

Key Accountabilities Strategic contributions (10%):

Contribute to the development of project’s approach on health budgeting and financial management system strengthening in which malaria is an entry point into the health system. This should include financing for sustainable programme impact and alignment with the sustainable goals for development.
Contribute to the development and improvements in the projects value-for-money approach, in particular related to the optimisation of cost-effectiveness.
Contribute to the development of a framework for technical quality improvement for the project
Provide technical support to the National Malaria Elimination Programme (NMEP), including support in the coordination of partners, harmonisation of tools and approaches, and donor alignment.

Technical leadership and oversight (40%):

Facilitate and support the project’s technical team, in an effective approach to healthcare financing within WHO’s Health Systems Framework, the National Malaria Strategic Plan, 2014 to 2020 and SUNMPA2’s health systems strengthening strategy. The approach will include involvement of the private sector.
Support the institutionalisation of malaria interventions implementation into the health system at Federal and State levels, from intervention design to quality assurance of implementation. Specifically related to health budgeting and financial management as one of the pillars of health systems, i.e. healthcare financing, and contributing to the sustainable development goals.
Periodically participate in sustainability capacity assessments, working with the Senior Health Systems Strengthening Advisor and the Senior MEAL Specialist in this regard.
Provide technical support to Ministry of Health in areas such as Budgeting, Financial Management including public expenditure tracking. This includes sustainability of interventions such as SMC and iCCM.
Work with the Senior Health Systems Strengthening Specialist and the Senior Malaria Specialist to embed malaria control activities into the broader health systems to improve programme and impact sustainability.
Remain abreast of relevant technical developments in healthcare financing and share them with the project team and with NMEP and SMEP.
Facilitate the use of data and experiential learning to inform quality improvement of project implementation and technical assistance
Contribute to the use of information management tools such as dashboards to support decision-makers at national and state levels to make better use of financial data, include data from SUNMAP2

Learning, sharing and positioning (25%):

Work with the Senior Health Systems Strengthening Specialist and Senior MEAL Specialist to facilitate the use of a learning agenda approach including accountability within the project and amongst key stakeholders such as NMEP and SMEP.
Help to operationalise the learning agenda approach, results measurement and documentation
Develop guidance documents on how budgeting and financing of malaria interventions should be embedded within the health systems and monitored using the project results measurement framework. This may require checklists, SOPs or guidance instructions.
Work with the Senior Health Systems Strengthening Specialist and Senior MEAL Specialist to lead the documentation of relevant experiences and lessons learnt from the project including production of learning briefs, learning papers and general documentation (e.g. narrative reports, infographics)
Disseminate lessons learned to national and global audiences through conference presentations, peer-reviewed publications, and technical reports

Technical quality and continuous improvement (10%):

Facilitate the regular use of project and other financial information for technical quality improvement
Facilitate the development and embedding of standards of annual operational planning and budgeting into NMEP and SMEP.

Capacity building and institutional strengthening (10%):

Lead in building project capacity in strengthening health budgeting and financial management approaches through writing of capacity building tools and work guidance documents.
Organise periodic technical strategy meetings to update the project team on new developments and current trends in using malaria as an entry point into health systems strengthening in Nigeria, in the region and globally.
Work closely with long term technical assistance (LTTA) to NMEP to strengthen its institutional capacity for programme management, and health systems strengthening.
Contribute to capacity building efforts to strengthen both individual and institutional technical capacities within the National Malaria Elimination Programme, and State Malaria Elimination Programme (SMEP) and LGA levels working with State Malaria Service Delivery Experts.

External Representation (5%):

Participate in national or regional technical working groups as relevant
Make presentations at national and regional conferences showcasing the HSS approaches we are using in the project, including how programme and impact sustainability are achieved.

Person Specification Qualifications and experience: Essential:

Postgraduate Degree in Health Economics, Health Financing or Development related fields, with a focus on health budgeting and financial management.
At least 5 years working in technical role with an excellent understanding of health financing including budgeting and financial management.
Significant experience in intervention design and implementation of large-scale health projects specifically related to health policy, planning and financing.
Familiarity with the challenges and opportunities of strengthening health systems in Sub Saharan Africa (SSA)
Experience with value-for-money measurements
Familiarity with the Nigerian health system, including government planning and budgeting processes at Federal, State and Local government levels.
Experience in private sector accounting to provide support to SUNMAP’s commercial sector partners.

Desirable:

Significant knowledge in communicable diseases control
Experience working with private sector actors involved in health services delivery, including public-private partnerships
Experience with cost-effectiveness analyses
Experience in innovative health care financing approaches

Work-based skills Essential:

Excellent skills in health financing with emphasis on health budgeting, financial management and expenditure tracking.
Familiar with costing methodology of various plans (strategic, operational plans) including evidence informing them.
Strong analytical ability
Excellent writing and presentation skills
Providing technical assistance to government actors in the health sector.
Mentoring and coaching skills with respect to government officials
Strong skills in negotiating with and engaging Ministry of Health Officials at all levels of the health system
Ability to work in a multicultural team
Results-oriented attitude to work
Excellent time management skills
Ability to work independently with little support
Practical organisational skills with the ability to manage a fluctuating workload, prioritise and re-prioritise when necessary and meet tight deadlines
Able to travel to SUNMAP2 supported states for up to one week at a time to participate in implementation activities
Attention to detail
Problem solving mind-set
Positive work attitude; a team player

Desirable:

Excellent project management and planning skills
Demonstrable publication writing skills include peer reviewed publications
Advocacy skills

Core Competencies Delivering Results: LEVEL C - Supports others to achieve results:

Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
Supports others to plan and deliver results
Supports others to manage and cope with setbacks

Analysis and use of information: LEVEL C - Works confidently with complex data to support work:

Interprets complex written information
Works confidently with data before making decisions: for example, interpreting trends, issues and risks
Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications: LEVEL C - Adapts communications effectively:

Tailors communication (content, style and medium) to diverse audiences
Communicates equally effectively at all organisational levels
Understands other’s underlying needs, concerns and motivations and communicates effectively in sensitive situations
Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering: LEVEL C - Builds strong networks internally and participates actively in external networks and think tanks:

Builds strong networks internally
Participates actively in external networks and/or think tanks
Engages with relevant experts to gather and evaluate evidence
Shares and implements good practice with internal and external peers

Leading and motivating people: LEVEL C - Effectively leads and motivates others or direct reports:

Gives regular, timely and appropriate feedback.

Salary Competitive Application Deadline 23rd April, 2019. Job Title: Finance Officer (BMGF) Location: Niger Department: Finance Length of contract: 4-years Grade: 6 Travel involved: Up to 20% in country Reporting to: Project Manager Dotted line manager: Country Finance Manager Job Purpose

To work closely with the Project Manager and with the Project team to ensure the project maintains acceptable accounting standards and financial control according to the MC and donor finance rules and procedures.

Scope of Work:

The Finance Officer will be responsible for timely posting of all invoices approved and paid, budget analysis and reconciliation, petty cash management, banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
S/he will also ensure orderliness within the finance department.
The Finance officer will deal with all cash receipts and payments as well as advising the State team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.

Key Working Relationships:

The Finance officer (FO) will report to the Project Manager while interacting directly with other staff including the Administrative and the Technical officers in the office. S/he will also work with stakeholders, Local government and communities in the state.
The FO will indirectly report to the Finance Manager at the Country office.

Key Accountabilities Finance work (50%):

Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:
- Bank reconciliation statement including copy of bank statement
- Aged list of outstanding Advances and Other ledger balances
- Fixed asset register update and Spot Check reports
- Authorized Petty Cash Count Certificate and reconciliations
- Monthly timesheet update
- End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs and by adhering to the MC Manual, Policies and Procedures
Advising the State team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs
Register Invoices delivered by suppliers into PSF
Post Field returns into PSF as per MC guidelines
Review all cash and Bank transactions posted into PSF on a weekly basis
Support In the preparation of monthly BVAs
Support in budgetary planning and revisions
Support in the timely completion of checklists for month and year ends
Be responsible for issuing travel and activity advances to the team members, consultants for any official travels, including reconciliation of the same on return
Any other reasonable duties as may be required from time to time

Suppliers Invoice (25%):

Receive all invoices of suppliers and vendors from the Senior Administrative officer and prepare the Invoice authorization forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorized personnel
Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorized personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes

Filing and Admin (15%):

In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team
In -charge of collating timesheets of all field office staff

Petty Cash management (10%):

In charge of keeping the Petty cash imprest system and records, making requisitions and issues as approved by the authorized personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Project Manager/Finance Manager
Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Person Specification Qualifications and Experience Essential:

A degree in Accounting or Business Administration is required
Minimum of 3 years’ experience in a related function and supervisory role;

Desirable:

Member of Accounting Professional body
Experience in working in INGO Knowledge of NGO donors and their financial reporting requirements
Willingness to learn at all times

Work-based Skills Essential:

Working knowledge of accounting software, especially PS Financial
Excellent computer skills with high proficiency in Microsoft excel
Strong ability to be able to manage and prioritize multiple tasks
Good analytical and reporting skills
Excellent interpersonal and communications skills

Desirable:

Able to manage pressure
Excellent team player, including working in diverse cultural environment
Line management capabilities

Core Competencies Delivering Quality results: LEVEL B - Takes on pieces of work when required and demonstrates excellent project management skills

Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role

Analysis and use of information: LEVEL B - Uses evidence to support work:

Identifies and uses various sources of evidence and feedback to support outputs
Uses evidence to evaluate policies, projects and programmes
Identifies links between events and information identifying trends, issues and risks
Ensures systems are in place to address organisation needs

Interpersonal and communications: LEVEL B - Fosters two-way communication

Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering: LEVEL B - Collaborates effectively across teams:

Proactive in providing and seeking support from expert colleagues
Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
Proactive in building a rapport with a diverse range of people

Leading and motivating people: LEVEL B - Manages own development and seeks opportunities:

Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability: LEVEL B - Remains professional under external pressure:

Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes/ mistakes actions

Living the values: LEVEL B - Promotes Malaria Consortium values amongst peers:

Shows a readiness to promote Malaria Consortium’s values amongst peers
Promotes ethical and professional behaviour in line with Malaria Consortium’s values

Strategic planning and thinking and sector awareness: LEVEL A - Manages own workload effectively:

Plans and manages own workload effectively
Is familiar with Malaria Consortium’s mission and current strategic plan
Understands own contribution to Malaria Consortium’s objectives

Salary Competitive Job title: Administrative Officer (BMGF) Location: Niger Department: Operations Department: Operations Length of contract: 4 years Role type: National Grade: 6 Travel involved: In-country travel on occasion Reporting to: Project Manager Direct reports: Cleaners Country and Project background

In Nigeria, many women of childbearing age (44,000) and children under-five (940,000) die annually from preventable and treatable causes (UNICEF/WHO 2012). While the trends show that Nigeria has made progress since the 1990s in reducing under-five and maternal mortality rates, the country remains the second largest contributor to under-five and maternal deaths in the world (UNICEF 2018).
Niger State Government is committed to improving her Health sector and articulated this state health plan and adoption of ‘primary health care under one roof’ policy to reduce fragmentation of services and to bring their management under one authority. The state leadership is also committed to increasing the number of primary health care centres in compliance with the national standards by having a focal centre per ward.
Niger State Government has also entered into a memorandum of understanding (MoU) with Bill & Melinda Gates Foundation (BMGF) to strengthen its primary health care (PHC) system. The BMGF component of the MoU is delivered through technical assistance grants implemented by other partners with a focus on strengthening: leadership and governance of health services, health care financing, Human resources for health, health information management, access to affordable medical products, service delivery and community engagement in health service delivery.
Malaria Consortium has recently received Bill and Melinda Gates Foundation four (4) year grant to provide ‘wrap- around’ technical assistance for implementation of the community based health service delivery component of the state plan through harmonizing and integration of the various health service interventions at the community level including maternal and child health services.

Job purpose

The Administration Officer will be responsible for providing administrative support to the project office in Niger. This includes and not limited to providing and maintaining health and safety, effective running of the office at all times.

Scope of work

The Administration Officer will manage the Niger office including its maintenance, landlord liaison, cleaners, generator management, security and IT.

Key working relationships

The Administration Officer will report to the Project Manager and will work closely with the team to provide them with the required administrative support.

Key accountabilities Office Management: Administration and Logistics - (55%):

Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;
Develop and maintain effective maintenance procedure for all IT equipment and computer in the office
Responsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the project;
Responsible for procurements of assets in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);
Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;
Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;
Liaises with Country Office Manager on difficulties and other office maintenance issues;
Manage the Office generator to ensure it is serviced based on a preventative servicing schedule, that the fuel is managed appropriately with relevant stock management document and the logbook is completed by the security guards, with logbook data analysed to ensure efficient running of the generator;
Manage the office security provider to ensure that the office has effective security 24/7.
Manage the office ICT support provider to ensure all ICT assets are maintained in good working order, to support Malaria Consortium staff in completing their daily activities;
Organise, monitor and manage staff mobile phone credit
Act as a fire warden and first aider

Programme support – 30%:

Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;
Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project events
Responsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;
Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;
In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;

Asset and Stock Management (15%):

Manage all project based assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset management Policy
Maintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in the State
Purchase and manage stocks, in accordance with the Malaria Consortium Inventory Management Policy
Manage stationeries and office supplies for effective management and running of the office;

Person specification Qualifications and experience: Essential:

Degree or similar qualification in Administration or related field
At least 5 years’ experience working in an operations related role specifically in administration and logistics
Previous experience in procurement particularly within the donor funding environment
Proven written and oral skills in English
Ability to work effectively and sensitively with staff
A collaborative and flexible style, with a strong service mentality
Effectively prioritise and perform to tight deadlines

Desirable:

Attentive to detail
Highly organised
Flexible and self-motivated
Excellent written and oral communication skills
Fire warden experience
First aid competence
Facilitation and coordination skills

Work-based skills and competencies Essential:

Excellent interpersonal and communication skills
Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
Ability to troubleshoot basic ICT issues

Desirable:

Good analytical skills.

Core competencies Delivering results: LEVEL B - Takes on pieces of work when required and demonstrates excellent project management skills:

Shows a flexible approach to taking on additional work / responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role

Analysis and use of information: LEVEL A - Gathers information and identifies problems effectively:

Interprets basic written information
Attentive to detail
Follows guidelines to identify issues
Recognises problems within their remit
Uses appropriate methods for gathering and summarising data

Interpersonal and communications: LEVEL B - Fosters two-way communication:

Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively

Collaboration and partnering: LEVEL B - Collaborates effectively across teams:

Proactive in providing and seeking support from expert colleagues
Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution
Proactive in building a rapport with a diverse range of people

Leading and motivating people: LEVEL B - Manages own development and seeks opportunities:

Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise

Flexibility/ adaptability. LEVEL B - Remains professional under external pressure:

Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes/ mistakes.

Salary Competitive Application Deadline 25th April, 2019. How To Apply Interested and qualified candidates should: Click here to apply

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