Country Administrator Job Vacancy at COOPI - Cooperazione Internazionale
COOPI - Cooperazione Internazionale is an humanitarian, non confessional
and independent Foundation (NGO) that fights against all kinds of
poverty to make the world a better place. Founded in 1965, COOPI is
based in Milan and it has 24 headquarters in the South of the World.
COOPI works in different sectors: agriculture, water and sanitation,
health care and nutrition, humanitarian assistance, human rights,
education, socio-economic services, migration and relies on the
expertise of 32 employees and 47 consultants in Italy, 121 expatriates
and 4.500 local operators. In 2012, COOPI reached 3,6 millions
beneficiaries.
Coopi is looking for a motivated candidate who will be in charge of the
financial and administrative aspects of our country programme to fill
the position of.
Job Title: Country Administrator
Location: Nigeria
Objectives
Nigeria is the country with the largest GDP of the whole African
continent and it is currently living strong internal crisis due to
several factors. In the coastal area, tensions are still ongoing,
sometimes in a very violent way, and are related to environmental
associations and to the kidnapping of several technicians who were
working for oil extraction. In the south and in the centre of the
country tensions are very strong too, and really violent, especially
between farmers and breeders. But the two main issues that are really
concerning the humanitarian community are the persistence of
malnutrition and food insecurity in the Sahel area in the north of the
country and the considerable increase in the fresh wave of attacks of
the terrorist movement, the Islamic fundamentalist Boko Haram.
In all the states of the North and Centre, but especially in the three
states of the North East (Yobe, Borno and Adamawa) where the state of
emergency has been declared, there are ongoing attacks in schools,
churches, shopping centers, markets and any crowded place. The IDPs are
fleeing from the most insecure areas and they are about 1,5 million
while there are several thousand of refugees in the neighboring
countries (Cameroon, Niger and Chad).
Coopi is currently carrying out an humanitarian intervention in 3 Local
Governmental Authorities (LGA) of the Yobe state which has the
following general objective to provide multi sector assistance to IDPs:
NFI, food security (cash voucher, land access, seeds and tools), wash,
child protection and nutrition. At the moment we are carrying out a
project in Yobe and Bauchi State.
Objectives and Responsibilities of the Position
- We are looking for a highly qualified Country Administrator with
overall responsibility for supervision, management and quality
implementation of all aspects of COOPI financial and administrative
operations in Nigeria.
- The Country Administrator will be part of the senior management
team and is expected to contribute to the future strategic development
and professional dynamics of COOPI in Nigeria.
Responsibilities
Safe and bank account management:
- He/she ensures the correct management of the safes and the
project’s bank accounts, by directly managing or by regularly
controlling the project accountant, if available.
Accountancy management:
- He/she ensures the correct project accountancy and all accountancy documents filing.
- He/she does this by monitoring the accountants or by directly performing the accountancy, in case there was no accountant.
Administrative management:
- In collaboration with the project manager he/she verifies the
correct administrative management of the projects (contracts, goods and
services purchase, calls for tenders etc.) in compliance with COOPI and
the donor’s procedures (ECHO, UNICEF, FAO, USAid).
- He/she ensures the correct filing of all project’s administrative documents.
Expenses planning and monitoring:
- In collaboration with the Project Manager (and the logistician if present) he/she makes the project’s financial planning.
- Contract modifications and administrative documents:
- He/she collaborates with the Project Manager in the elaboration
of contract modifications (including the budget), and in the preparation
of all necessary projects documents.
- He/she monitors expenses, in accordance with the budget.
- He/she provides the accountancy data to the Project Manager so
as to allow him to monitor and plan the expenditures and to request
funds.
Financial reporting:
- In coordination with the Head of Mission and with the Project
Manager he/she prepares the intermediate and final financial reports for
the projects under his/her responsibility.
Budget preparation:
- Support the Head of Mission and Project Managers in budget preparation as well as proposals development.
Staff management:
- He/she plans the work, supervises, and collaborate to train the
staff of the project’s accounting-administrative area upon request by
the Head of Mission.
- Upon request her/she collaborates to staff evaluation activities.
- She/he will be the focal point of the complaint mechanism and the code of conduct
Procurement:
- He/she provide technical oversight to the procurement process
and ensure proper supply chain management procedures are in place and
that standard logistics and related administrative systems are
established and implemented within COOPI country programme.
Requirements
To be successful in this role you must have:
- Minimum of 5 years' relevant work experience in large organizations.
- At least 3 years’ work experience in a similar role within a
international non-governmental organization (NGO), donor or multilateral
agency.
- An excellent interpersonal skills (Good analytical, negotiation,
advocacy and communication skills) and demonstrated ability to
establish effective team and external relations
- Experience with capacity building of national staff.
- Ability to work under pressure in a rapidly changing and sometimes insecure environment
- Excellent English language skills both written and spoken are essential.
- Experience with donors such as ECHO, UNICEF, FAO, USAid etc.
- Substantial experience working with International NGO’s, UN agencies and networking and negotiating with authorities.
- Very strong financial analysis skills# and an extensive
practical experience working with financial tools, highly proficient
with excel such as using pivot table, developing macros, etc.
- Ability to motivate and guide staff working in a complex
conflict environment, preferably experience from an African context.
Previous experience in Nigeria is an advantage.
How to Apply
Interested and qualified candidates should:
Click here to apply online