Contract Finance Assistant at Helen Keller International (HKI)

⏲ Jan 13, 2020, 7:35 PM
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Helen Keller International (HKI) - Established in 1915, is an international non-governmental organization (NGO) dedicated to saving the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently conducts programs in 21 countries in Africa and Asia, as well as in the United States. HKI implements integrated package of cost-effective interventions that are proven to improve maternal and child nutrition. HKI supports policies and programs on food fortification, vitamin A supplementation, infant and young child feeding, nutrition-sensitive agriculture, community-based management of acute malnutrition and prevention and treatment of neglected tropical diseases. At the core of HKI’s programs is advocacy and social behavior change communication to various stakeholders. HKI also undertakes cutting-edge research to influence policy decisions and inform program quality.

We are recruiting to fill the position below:

Job Title: Contract Finance Assistant Location: Abuja Supervisor Title: Finance Coordinator

Main Purpose of Job

The Contract Finance Assistant is responsible for assisting the Finance Coordinator and Head of Finance and Operations with safeguarding the assets (financial and physical) of HKI and ultimately the donor against fraud, loss or misuse.

General Responsibilities In collaboration with the Finance Coordinator, carryout the following responsibilities:

Review bank vouchers and prepare expense pre accounting requests
Prepare and verify salaries cost allocations and other cost allocations
Check and verify the accuracy of bank reconciliations
Bank voucher preparation
Cash tracking of incoming and outgoing transactions.
Petty cash custody & reconciliation
Accrual statements management
Prepaid statements management
QB data entry (Payment & Retirement)
Review of retirements
Supplier withholding tax statements
Supplier withholding tax payments
Office Tax compliance
Donor Budget preparation & monitoring
Donor report preparation & reconciliation
Preparation and submission of WTR
Preparation and submission of Month end reporting package
Control consumption of project (petrol, electricity, water, telephone,)
Participate in the improvement of the accounting system and the system of internal control.
Create all financial reports as requested by supervisor.
Preparation of forms for payments of taxes and social security.
Other tasks as requested by supervisor
Ensure that payments are processed accurately, timely, and safely (to minimize HKI’s risk exposure).
Ensure that treasury practices in country minimize HKI’s cash exposure.
Ensure that entries are entered into financial system accurately and timely.
Ensure that month and year-end accounting activities are done accurately and in compliance with HKI policies and procedures.
Preparation and submission of Year end reporting package
Carry out payroll review against staff files
Carry out payment / activities request review
Reviews and approves payment
Ensures the effectiveness of approvals.
Properly code all transactions.
Control and enter all expenses from the petty cash,
Blank cheque custodycheque preparation
Uploading approval from the Procurement / other Finance Team
Cheques raised and signed by approved signatories.
Preparation and submission of IFRS Financial statements
Preparation & submission of Year end HQ audit
External audit preparation & follow up
HKI Budget preparation
HKI shared cost budget monitoring
Payment of expenses, including per diem and transport to participants during activities in the fie.
Prepare and control advances.
Assure balances of unused portions of advances are deposited into the HKI account.
Prepare deposit slips for cash to be deposited into the bank account.
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
Maintain accounting files.
Follow up on outstanding advances and assure timely reconciliation.

Requirements Experience / Knowledge and Sklls:

Minimum of 2 years’ experience as an Accountant
Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation
Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
Written and verbal proficiency in English including business terminology
Strong written and oral presentation skills in English
A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the HKI’s values
Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
Commitment to accuracy and attention to detail
Collaboration Skills
Understanding of key aspects of accounting
Experience with Donor projects
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
Ability to use basic accounting software (i.e. QuickBooks)
Demonstrate good judgment and sound financial "common sense"

Competencies:

Financial Management
Good ethical conduct
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines
Monitoring / assessing performance to make improvements or take corrective action
Good communication and interpersonal skills
Commitment to accuracy and attention to detail
Excellent interpersonal skills and ability to relate to people at all levels internally and externally

How to Apply Interested and qualified candidates should send a comprehensive Resume with a Cover Letter as ONE MS Word document to: [email protected] using the "Position Title" as the subject of the email. Note