Company Secretary at Business School of Commerce and Management (BSCM)

Business School of Commerce and Management (BSCM) is a rewarding place to work. A city location with access to all that Abuja has to offer and a community in which a real impact can be made on the lives of our children and young adults. BSCM group delivers a blended learning model that is both direct learning in classes and online on our learning platform.

We are recruiting to fill the position below:     Job Title: Company Secretary Location: Abuja

Job Description

• Ensuring meetings are effectively organised and minuted
• Maintaining effective records and administration
• Upholding the legal requirements of governing documents, charity law, company law etc (where relevant).

Communication and Correspondence:

• It is important to note that although the Secretary ensures that these responsibilities are met, much of the work may be delegated to paid staff or volunteers.
• Given these responsibilities, the Secretary often acts as an information and reference point for the Chair and other committee members: clarifying past practice and decisions; confirming legal requirements; and retrieving relevant documentation.

Defining the role in your Organisation What this means in practice depends on the style and size of the organisation:

• Where there are no paid staff members...
• The Secretary themselves will carry out all these duties and may also take a greater role in the day-to-day administration of the organisation. This can become a time-consuming role.
• Some management committees have more than one person with formal responsibility for secretarial tasks (e.g. a Minutes Secretary, Correspondence Secretary and Membership Secretary).
• Others delegate some of the administrative responsibilities to volunteers outside of the management committee to reduce the burden.

Where there are paid staff members:

• Many activities can be delegated (e.g. record keeping, taking minutes, filing correspondence, communication of activities etc).
• The Secretary then ensures that their responsibilities are met, but will have less involvement in actually carrying them out.
• Each Management Committee will have its own way of doing things, and the way in which work is shared out can also depend on the skills, interests or amount of time that a person has to offer.
• Always ensure that the role description for your Secretary matches the current dynamics of your organisation. (see links below or click here for more on developing role descriptions).

Main Responsibilities The responsibilities of the Secretary of a Management Committee are outlined below:

• Ensuring meetings are effectively organised and minuted
• Liaising with the Chair to plan meetings
• Taking minutes (unless there is a minutes secretary)
• Circulating approved minutes
• Checking that agreed actions are carried out
• Receiving agenda items from committee members
• Circulating agendas and reports

How to Apply Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail