Billing & Credit Officer Vacancy at RusselSmith Group
At RusselSmith, we believe that without having the right people,
excellent processes and investments in technology mean nothing. Bright,
passionate, energetic people have therefore been the reason for our
continued growth over the years.
We are continually on the lookout for go-getters to join our
ever-growing team of multi-talented people. If you love what you do, if
you want to make a difference in the world through your work, if you
want an enabling and challenging environment in which to learn and grow,
then RusselSmith is the right place for you.
RusselSmith is recruiting to fill the position below:
Job Title: Billing & Credit Officer
Job Reference Code: RS-COM-003
Location: Nigeria
Job Type: Full-Time
Summary of Functions
- Preparation of bids and ensures conformity to tender requirements.
- Maintains conformed copies of tender documentation within organizational responsibility.
- Advises relevant departments on documentation for company
projects as per contractual obligations. Works closely with the
respective departments to implement and ensure the fulfillment of
contracts needs.
- Assists in providing business advice and guidance to others on
contracting work and prepare correspondence that supports contractual
actions and recommendations.
- Review project plans to assure performance is measured against plans.
- Collate and compute weekly, monthly, quarterly and annual data
on contracts quotes and actual spend. Prepares monthly status reports,
summaries and other correspondence.
- Bid Preparation, Submission and Reporting- Liaising between the
company and NIPEX, Client or other relevant bodies on project bids,
applications and tender in the upstream sector of the industry.
- Contract Development- Develops contracts, ensuring that it
satisfies legal requirements, align with company objectives and reflect
the terms proposed by the customer and company.
- Understands the company’s policies and procedures, interests and
strategic planning as well as laws and rules governing contracts.
- Contract Management- For existing contract, collects, organizes
and files documentation for contracts. This includes documents that show
how the contractor performs and complies with a contract. Conduct
audits of contracts. Ensuring full compliance with stipulated terms.
- Under the supervision of management ensure that set tasks contributes to the organization achievement of its strategic goals.
- Resolve issues and disputes, terminate or renegotiate contracts
in which company may perform poorly and proffer preventive measures to
mitigate reoccurrence
- Establishing and Maintaining Interpersonal Relationships -
Developing and maintaining constructive and cooperative working
relationships with customers.
- Monitors request for proposals and request for quotes and prepares necessary documentation for submission.
- Manages and ensures adherence of company’s price quotes to RFQ.
- Ensure that all proposals/applications submitted to NIPEX,
Client or other relevant bodies are in compliance with statutory
requirements and are submitted as at when due to the relevant agencies.
- Responds to the needs of the customer in an official request for
proposal (RFP). Analyzes potential benefits and drawbacks of each bid.
Responds within 24 to 48hours to all request for quotes (RFQ) and
request for proposal (RFP) enquiries.
- Prepares and monitor the process of necessary bid tenders documentations.
- Direct and coordinate activities of personnel engaged in
contract process. Communicates the bid documentations to respective
departments or persons either via telephone or electronic or in person.
- Responsible for compiling data for preparing estimates;
examining performance requirements, delivery schedules, estimates cost
of materials, equipment, and production to ensure completeness and
accuracy.
- Develops and updates pricing spreadsheet models and pricing charts.
- Drafting required documents to accomplish proper contract administration, and answering Management queries.
- Participates in bid selection, establishes evaluation criteria,
and analyzes bids to determine company’s suitability and responsiveness
and advice where otherwise.
- Supervises the following units’ processes - Sales Account
Management, Departmental Administration, Strategy and Contract
Management.
- Coordinates the preparation of contracts and contract amendments and ensures compliance with legislation.
- Monitors contract progress and compliance, change orders and reviews.
- Prepares monthly status reports, summaries and other correspondence.
- Provides specialist advice and guidance on contracting and related issues.
- Analyze market and delivery systems to assess present and future project personnel availability.
- Develop and implement contract management instructions, policies, and procedures.
- Review, evaluate, specifications for issued and awarded bids.
- Represent companies in negotiating contracts and formulating policies in regards to contract management.
- Prepare documentations for bids awarded.
- Communicates with customers- Communicates with people outside
the organization, representing the company to customers and other
external agencies where necessary.
- Performs other duties as required or as assigned.
Requirements
Educational Qualifications:
- A good university first degree is required
Experience Required:
Skills/Qualifications Required:
- Good Communication and Presentation Skills
- Good Business Writing & Reporting Skills
- Strong Quantitative Skills i.e. Statistics & Data Analysis Skills
- Good Reasoning skills; Multi-tasking & Organizational Skills
- Good Analytical Skills
- Good Time Management Skills
- Good Relational and Interpersonal Skills.
- Good Team Spirit and Problem Solving Skills
- Good Oral and Written Communication Skills.
How to Apply
Interested and qualified candidates should:
Click here to apply