Association of Telematic Operators in Nigeria(ATON) recruitment for an Executive Secretary
ATON - Association of Telematic Operators in Nigeria.
ATON is recruiting to fill the below position:
Job Title: Executive Secretary
Location: Lagos
Job Description:
This position is responsible for a wide variety of secretarial and
administrative duties for princpal officers and members of the
Association including: supporting the Association’s Strategic Plan and
Mission Statement;acting as the custodian of minutes; resolutions and
ordinance books in accordance with the general requirements; updating
the Administrative Code; creating and maintaining meeting agendas,
including incorporating agenda material for presentation for routine,
special and adjourned meetings.
Responsibilities:
- The ideal candidate among other things will be responsible for the following:
- Provide administrative and clerical support to the Association
- Schedule meetings and arrange conference rooms
- Manage and schedule travel
- Take and transcript dictation
- Maintain office procedures and plans all events
- Helps prepare office budget
- Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records
- Operate office equipment, such as the photocopying machine and scanner
- Relay directives, instructions and assignments to executives
- Receive and relay telephone messages
- Maintain hard copy and electronic filing system
- Handle information requests
- Prepare correspondence and statistical reports
- Organise outgoing and incoming correspondence
- Manage spreadsheets
- Greet and receive visitors
- Prepare confidential and sensitive documents
- Coordinates office management activities
- Determine matters of top priority and handle accordingly
- Prepare agendas for meetings as well as coordinate committees and task forces
- Performs all related duties as assigned
Qualifications
- Minimum of a 2.1 degree in any subject
- Knowledge of the organization and composition of letters, minutes, reports, charts, and spreadsheets
- Excellent typing and verbal communication skills
- Knowledge of scheduling and coordinating travel arrangements
- Ability to analyze and assess services and operations for
quality, efficiency, and effectiveness and to make recommendations for
improvements.
- Efficient stress and time management skills
- Ability to analyze and solve problems, as well as make rational decisions where necessary
- At least 3 years cognate experience performing a variety of
administrative support functions including transcription and dictation
of correspondence
- Administrative writing and reporting skills, professionalism, confidentiality & organization
- Knowledge of office practices, procedures, and computer software programs including Microsoft Office
How To Apply
Interested and qualified candidates should forward their up to date CV's to:
[email protected] using the job title as the subject of the mail
Note: All applications MUST be accompanied by a
covering letter explaining why you are suitable for this role, failure
of which will lead to automatic disqualification.
Application Deadline 30th September, 2014