Assistant Manager, Procurement at Grand Oak Limited

Grand Oak Limited is part of a team committed to working together across companies. Only by sharing ideas, technologies and talents can the Group achieve and sustain profitable growth Keeping Commitment. We believe that following through on promises is the best way to maintain credibility with colleagues, employees and customers Continuous Improvement.

We are recruiting to fill the position below:

Job Title: Assistant Manager, Procurement

Location: Lagos
Employment Type: Full Time
Functionally reports to: Manufacturing SBU, Technical Procurement Manager
Administratively reports to: Manufacturing SBU, Technical Procurement Manager

Purpose of Job 

• The Assistant Manager Procurement is responsible for assisting the Manufacturing SBU, Technical Procurement Manager to oversee sourcing capabilities and the supply chain of all technical and non-technical items.
• The role is also responsible for finding and evaluating suppliers, products, and services, negotiating contracts and acquiring the most cost-efficient deals without compromising on quality.

Duties & Responsibilities

• Develop ideas and strategies to improve operational efficiency, add value, aid business performance and work towards a strategy of continuous improvement
• Coordinate and Plan Overseas spares and technical purchase
• Drive the inventory optimization policy for the operations, ensure adequate stockholding and replenishment strategies are in place
• Balance both tactical executions with strategic initiatives necessary to drive cost reduction on factory procurement and projects
• Provide a proactive supplier expediting surveillance support service to Projects by ensuring material and documentation deliverables proceed in accordance with contractual requirements, and fully in compliance with Project procedures
• Work with the project team on procurement and execution of engineering packages of projects long lead items and bulk materials including materials required for early tie-in activities
• Develop procurement plan/strategy for the entire project that defines the detailed procurement processes
• Assess supplier performance: quality, cost, delivery, service
• Assess and evaluate suppliers and undertake performance reviews to ensure contract compliance and manage performance improvement activities
• Undertake research on and evaluate existing and new suppliers
• Contact suppliers to resolve price, quality, delivery, or invoice issues
• Conduct industry research to identify potential suppliers
• Negotiate contracts, improve prices, and terms of business with suppliers and review opportunities to make business savings utilizing negotiation and procurement best practice tools and methods
• Manage the entire technical procurement activities with the usage of end-to-end procurement tools ranging from RFQ issuance, collation of commercial and technical evaluations, recommendations, purchase order issuance, expediting of materials and service contracts and final close out of process
• Following and enforcing the company's procurement policies and procedures
• Reviewing, comparing, analyzing products and services to be purchased
• Work collaboratively and negotiate and engage with stakeholders and suppliers regarding new projects, supplies and initiatives and advise of impact of change on purchasing and production activities
• Recommend suppliers; administer contracts throughout the project
• Organize both sealed and emailed bid openings in line with company procedures for both technical and commercial bids received. Perform critical evaluation/analysis of bids received, by applying the evaluation model and criteria in which bids received are evaluated
• The responsibilities above are not an exhaustive statement of requirements. The job holder may be required to perform other job-related responsibilities as requested by his functional / direct manager in compliance with organizational policy for the department to achieve its’ goals

Key Performance Indicators:

• Procurement savings
• Zero rate of rejection
• Zero Emergency Purchases
• Engineering Value Analysis
• Purchase price variance analysis
• 100% Adherence to maintenance schedule
• Category Spend Savings / Value Analysis
• Order Accuracy (Monitor the degree of incidents)
• ≥ 95% availability of Engineering spares and services
• Percentage of procurement spend to company revenue
• Suppliers Compliance Rate - Establish a system of evaluating the quality of suppliers backed with data and analytics. Set clear goals and monitor the performance of suppliers in detail
• Spend Under Management – Tracking and optimization of expenditures by negotiating a volume discount.

Job Requirements

• Bachelor's Degree or HND in Industrial/ Production Engineering, Operations Management, Procurement & Supply
• 5+ years’ of experience in procurement with FMCG or high pace manufacturing environment
• MBA/MSc in Logistics & Supply Chain would be an advantage
• Strong organization and planning skills
• Strong negotiation skills
• Good relationship management skills
• Excellent verbal and written communication skills
• Conversant with Microsoft Office Tools.
• Procurement and expediting demonstrated results in materials planning and optimal availability
• Membership of professional bodies – CIPS, CISCM or any other relevant professional designations
• Analytical and Proactive

How to Apply
Interested and qualified candidates should send their Applications and CV to: [email protected] using "Assistant Manager Procurement" as the subject of the mail