African Field Epidemiology Network (AFENET) recruitment in Nigeria, May 2014

---

The African Field Epidemiology Network (AFENET) seeks the services of 3 Data Technical Officers for the Nigerian Field Epidemiology and Training Program (NFELTP) National Stop Transmission of Poliomyelitis (NSTOP) program.

AFENET is recruiting to fill the position below:

Job Title: Data Technical Officer
Location: Abuja
Work hours: Full time
Slot: 3
Responsibilities
The responsibilities of the Data Technical Officer include:

• Developing and implementing integrated District health Management Information Systems(DHIS) for routine data, semi- permanent data, and survey data.
• Manage information, communications and technology ICT Solutions, materials and experiences developed by DHIS Developers.
• Conduct DHIS Training for health workers, LIOs, PHCCs, SIOs, Ministry of Health officials etc. at LGA and national levels. He/she will also develop DHIS training Programs.
• Use communication and information technology to support health structures.
• Data cleaning, sorting, pruning, storing and archiving and analysis of data.
• Perform GIS Map analysis for GIS Projects.
• Perform other tasks given to him by the Data Management Team Lead and Coordinator.

Certifications, License, Physical Requirements or Other Expertise Required

• First degree in health sciences, computer sciences, statistical analysis or public health.
• Experience in assessing and/or supporting health information systems in Nigeria.
• Must have a holistic understanding of Health Information Systems Program
• Experience in Programming Languages such as Python, C++, PHP, Net and other related languages.
• Experience in GIS Map analysis (ARC GIS, QGIS, Health Mapper)
• Must also have previous experience working with DHIS.
• Experience with STATA, Math Lab, SPSS, CSPRO, Epi Info, SAS.
• Experience with Routine Immunization and Polio Programs or any public health related projects.
• Advanced Academic/Professional qualification will be an added advantage.

Knowledge Requirements:

• Proven knowledge of modern office procedures.
• Fluency in English Language.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

Job Title: Accounts Assistant
Location: Abuja
Work hours: Full time
Responsibilities
The responsibilities of the Accounts Assistant include:

• Review of financial documents to ensure accuracy of the information therein and compliance with the organization's financial policies and procedures.
• Preparation of vouchers and entering the transactions in to the accounting package and/or excel ledgers.
• Review advance requests to ensure that no additional advance is given while there is an unaccounted for advance against a staff.
• Undertaking a thorough review of accountabilities submitted by staff and sub recipients to ensure accuracy, reasonableness and completeness of the accountabilities.
• Ensure monthly generation of advance report and their submission to the Finance Manager for review before passing them to staff and sub recipients with outstanding advances.
• Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
• Review the petty cash transactions to ensure accuracy, reasonableness, completeness of documentation and that value for money was obtained before the approve for replenishment by Finance Manager;
• Ensure proper maintenance of the cash books for all the bank accounts.
• Ensure proper coding of all the expenditures is done in line with the organization's approved codes.
• Coordination on financial matters with third parties like vendors, banks, URA, NSSF, etc
• Proper filing of all the accounting and supporting documents with proper references for ease of document tracing and ensure they are kept in accordance with the Organization's and donor requirements.
• Any other assignments that may be assigned by the immediate supervisor.

Certifications, License, Physical Requirements or Other Expertise Required

• Completion of First degree in Accounting.
• Proficiency in Ms Word and Excel.
• 1 year office work experience in a recognized public or private organization.

Knowledge Requirements:

• Proven knowledge of modern office procedures.
• Working knowledge of English Language to be able to communicate with staff in the course of his/her work.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

 Job Title: Human Resource Assistant
Location: Abuja
Work hours: Full time
Responsibilities
The responsibilities of the Human Resource Assistant include:

• Assist in the administration and operational requirements of all selection and recruitment formalities in the professional and general services categories including drafting vacancy notices; advise and assist technical staff in the preparation of submissions for Selection for approval; ensure all arrangements for interviewing and testing of prospective staff are made appropriately; oversee the recruitment process and selections process.
• Assist in the follow-up to performance appraisals and take appropriate action in problematic cases;
• Assist in timely renewals of short term contracts and follow-up contracts' expiry date (2 months before the expiry date), ensure timely submission of performance evaluation reports for staff and forward it to AFENET alongside with the request of extension;
• Follow up of issuance of administrative documents i.e. ID Cards; maintain personnel files of staff and recruitment file for candidates.
• Prepare correspondences/documents for local recruitment of staff, draft letters to invite candidates for interview:
• Provide assistance in staff skills and capacity development,
• Assist in employee counseling and conflict management at workplace8.
• Assist in employee separation and exit management.
• Perform any other related duties/responsibilities as required.

Certifications, License, Physical Requirements or Other Expertise Required

• The successful candidate must have a University degree or equivalent training in Human Resource, Personnel Management or related subject.
• At least 2 years experience in related field.
• Good knowledge of personnel theories and practices.
• Good communication skill, tact, discretion and inter-personal relationship.
• Proficiency in Ms Word and Excel.

Knowledge Requirements:

• Proven knowledge of modern office procedures.
• Fluency in English Language.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

Job Title: State Field Coordinators
Locations: Katsina, Kano, Bauchi, Sokoto Borno, Taraba and Adamawa
Work hours: Full time
Slot: 8
Responsibilities
The responsibilities of the State Field Coordinator include:
1.) Assist State PHC team and polio eradication emergency center (EOC) in strengthening PEI coordination at the LGA level with particular attention to nomadic/scattered populations and other under-served communities.
2.) Provide support for priority states in polio eradication with a focus on:

a.) Micro-planning for campaigns in the high risk LGAs.
b.) Strengthening surveillance in:

• Major hospitals in urban areas of the northern states
• Poor performing LGAs.
• Nomad and other chronically missed communities.

c.) Strengthening routine infant immunization (RI).
d.) Outbreak investigations for polio and other vaccine preventable diseases.
e.) Monitoring and evaluation of supplemental immunization activities including LGAs.
f.) Data management and technical support for state operations centers or EOC, particularly with intra-campaign dashboard monitoring.
g.) Conduct operational research.

3.) Serve as state team lead on NSTOP activities and provide technical supervision for NSTOP LGA focal persons and other NSTOP officers posted to the state.
4.) Mentor NFELTP residents assigned to the state
5.) Serve as NSTOP representative in the polio EOC, state GPEI team and partners forum in the state.
6.) Any other duties assigned by the NSTOP coordinator.

Certifications, License, Physical Requirements or Other Expertise Required

• Education: advanced degree in Epidemiology (or in training ), public health, health policy, Allied health, Veterinary Science, Biostatistics or other related field.
• Pre-requisite: post-graduate training through a field epidemiology training program or the Epidemic intelligence Service (EIS), or a post-doctoral training in administration and management.
• The incumbent must have Nigeria field experience in vaccine preventable disease activities. Recent graduates of NFELTP program wilt be preferred.

Knowledge Requirements:

• Language proficiency: English and Speaking Hausa will be an added advantage.
• Job knowledge: strong technical knowledge in public health, epidemiology, routine immunization, SIAs, disease outbreak investigation, data collection and management and data analysis.
• Skills and Abilities: Skills in Microsoft Word, Microsoft Excel and Access; demonstrated strong analytical skills; ability to clearly communicate orally and in writing: ability to engage in successful interaction; extensive contact with members of national and local partner organizations (WHO, UNICEF, Ministries of Health)..

Job Title: Data Manager
Location: Abuja
Work hours: Full time
Job Description

• The data manager will develop and maintain database, conduct timely analysis and reporting of data; improve data quality monitoring; improve data use and improve feedback of data to key stakeholders and reporting sources.
• The data manager will ensure data harmonization between the agency, and partners.

Responsibilities
The senior data manager will serve as the overall team lead for data management at the Abuja EOC as well as coordinate NSTOP data management projects:

1.) As senior data manager, direct other Abuja EOC data management staff and NSTOP data management staff in the performance of data analysis to meet program objectives.
2.) The senior data manager will take primary responsibility for the Polio Campaign Dashboard, including the following duties:

• Cleaning and processing of dashboard data as it is received.
• Generation of Instant Atlas dashboard and posting it to the EOC internal drive and website.
• Updating of Excel dashboard tool as directed by EOC.
• Updating of Access dashboard database tool.
• Maintaining project documentation and archiving project files.
• Other activities related to the dashboard as required.

3.) Provide technical support and consultation on other dashboard projects within the EOC.
4.) Analyze real-time data generated by Monitoring and Accountability Officers in each state and coordinate training for monitoring and accountability officers.
5.) Conduct GIS/geospatial analyses for nomadic maps to be used for NSTOP enumeration exercises.
6.) Oversee the design of data collection, entry and reporting instruments, including paper forms, mobile phone data entry tools, and computer data entry tools as needed by Abuja EOC and NSTOP program.
7.) Oversee the design and update of databases, including creating automated reports, queries, and other functionalities in Access and other platforms(e.g. SQL).
8.) Provide training on data management and data analysis to immunization staff from the government, EOC, and partner organizations as required.
9.) Produce routine analyses on time and correction for use by EOC for program monitoring and decision making.
10.) Assist in development of routine analyses including Report Tables, Figures, Maps, in consultation with the EOC Situational Awareness team, the Data team, and other EOC teams and with CDC.
11.) Provide the immediate supervisor with regular reports summarizing activities.
12.) Any other duties as assigned by the EOC Incident Manager or the NSTOP Coordinator.

Certifications, License, Physical Requirements or Other Expertise Required

• Masters degree (or equivalent) in data management, epidemiology, public health or related field

Prior Work Experience

• Possess at least 1 year experience in data management, and or working with public health surveillance/monitoring and evaluation system.
• Experience working with District Health Information System 2 (DHIS2)
• Experience in Routine Immunization (RI)at the LGA or state level.
• Experience in Programming Languages such as Python, C++, PHP, .Net and other related languages.
• Experience in GIS Map analysis (ARC GIS, QGIS. Health Mapper)
• Must also have previous experience working with DHIS.
• Experience with STATA, MathLab, SPSS, CSPRO, Epi Info, SAS.

Knowledge Requirements:

• Language Proficiency: Level IV English (fluency in both written and oral) is required.
• Job Knowledge: A good understanding of public health, data compilation and management and data analysis. In addition, experience or knowledge of immunization and public health surveillance systems is an advantage.
• Skills and Abilities: Possess advanced data management and analysis skills and proficiency with date management software (EPI-lnfo, Microsoft Excel, Access, SAS, SQL, or STATA). Experience with web-based applications is desired.

 Job Title: Driver
Locations: 1.) Abuja; 2.) Bauchi or Gombe to work in North East part of Nigeria; 3.) Kano or Sokoto to work in North West Part of Nigeria.
Work hours: Full time
Slot: 3
Responsibilities
The responsibilities of the Driver include:

• Drive program vehicle to convey program staff, guests and commodities as approved.
• Ensure that the office vehicle is in good mechanical and functional condition;
• Maintain documentation for administrative use such as mileage and trip authorization tracking information;
• Witness and ensure that defects are sufficiently fixed at the contractual garage;
• Receive and ensure that office mail is delivered to respective destinations and;
• Handle any assignments that may be assigned from time to time.

Certifications, License, Physical Requirements or Other Expertise Required

• Completion of High school.
• Valid driving license.
• 2 years driving experience in a recognized public or private organization.

Knowledge Requirements:

• Proven knowledge of modem office procedures.
• Previous working experience in Northern Nigeria.
• Fluency in Hausa language.
• Working knowledge of English Language to be able to communicate with staff in the course of his/her work.
• Very good knowledge of Northern Nigeria.
• Ability to establish and maintain good relations with people at various levels and of different nationalities.

Method of Application
Interested and qualified candidates should submit their CV, application letter and relevant documentation to:

The Administrator
African Field Epidemiology Network (AFENET)
No. 50 Haile Selassie Street,
Asokoro, Abuja.

Or
Email: [email protected]

Note: Only short-listed applicants will be contacted.

Application Deadline 30th May, 2014.

---