African Development Bank Vacancy for a Disbursement Assistant
African Development Bank (AfDB) established to strengthen dialogue
between the Bank and the Government, is recruiting to fill the below
position:
Job Title: Disbursement Assistant - EARC
Reference: ADB/15/144
Location: Nigeria
Grade: GS8
Position N°: 50067485
Objectives
- The East Africa Regional Resource Center of the African
Development Bank has been established to strengthen policy dialogue
between the Bank, Governments and other stakeholders; improve
performance of the project portfolio and aid coordination with other
development partners.
- The Bank invites applications from suitably qualified candidates to fill in the vacant position of Disbursement Assistant.
- This position is based in Nairobi, Kenya and does not attract international terms and conditions.
Duties and Responsibilities
Under the direct supervision of a Disbursement Officer based in the
Bank's headquarters in Abidjan, the incumbent, with respect to Bank
Group operations in Kenya, will:
Disbursement Transaction Processing:
- Analyze disbursement applications to determine: (i)
appropriateness of the request; (ii) adequacy of supporting
documentation; and (iii) compliance with contractual documents and Bank
Group policies and procedures.
- Reconcile loan/grant accounts against borrower/beneficiary submissions.
- Engage in regular exchanges (written and verbal) with borrowers
and operations staff on disbursement and project implementation related
issues.
- Respond to questions regarding payments and disbursement procedures.
- Draft clear and concise correspondence on disbursement-related issues.
- Identify irregularities and/or non-compliance, highlighting
circumstances the Banks’ exposure to financial risk for further
investigation.
- Process disbursement applications and update data as necessary in the Disbursement Management System.
Project Management:
- Liaise with concerned Bank's departments and external stakeholders to resolve disbursement issues promptly.
- Participate in technical discussions and loan negotiations to
ensure that disbursement arrangements are compliant with Bank Group
disbursement policies.
- Participate in the review of project documents such as Project
Concept Notes, Appraisal Reports, Country Strategy Paper and Project
Completion Reports, and provide input to supervisors.
- Monitor borrowers' utilization of special account funds,
ensuring that the funds are properly accounted for and used in
accordance with Bank rules and procedures.
- Participate in disbursement supervision missions with particular
emphasis on application preparation and use of special accounts and
statements of expenditures.
- Contribute to improving efficiency of disbursement operations by
ensuring that records and reports are properly maintained and updated
at all times.
Capacity Building/Client Support:
- Participate in training of Bank staff and borrowers on disbursement policies and procedures.
- Participate in the design of materials for disbursement seminars and workshops.
- Respond to questions regarding disbursement procedures
- Perform client support activities associated with the payment process
Departmental/Divisional Tasks:
- Participate in field office/divisional task forces.
- Identify issues relating to disbursement policies, procedures and guidelines and recommend appropriate actions or enhancements.
- Identify and recommend changes to disbursement systems, policies
and procedures to promote timeliness, accuracy and efficiency in
processing while maintaining appropriate internal controls.
- Participate in new systems development and user testing
- Undertake ad-hoc assignments at the discretion of the Disbursement Officer, Division Manager and Regional Director.
Selection Criteria
Including desirable skills, knowledge and experience
- A Bachelor's degree or its equivalent in Accounting and at least
six (6) years of direct relevant experience in accounting. Audit
experience would be an advantage
- Good interpersonal and communication skills.
- Fluency in English is must. Candidates who also communicate in French will be at an advantage
- Competence in the use of standard MS Office software (Word, Excel, PowerPoint, Project). Knowledge of SAP would be an advantage
- Good understanding of basic general accounting concepts and principles, and their application.
- Analytical skills, with strong numerical ability, and attention to detail.
How to Apply
Interested and qualified candidates should:
Click here to apply online
NB: This Position does not attract international Terms
and Conditions of Employment. (Incumbents of the Position will be
considered as Local Staff and will not have International Status).
Application Deadline 20th October, 2015.