World Health Organization recruitment for an Administrative Officer in Abuja
World Health Organization (WHO) is the directing and coordinating
authority for health within the United Nations system. It is
responsible for providing leadership on global health matters, shaping
the health research agenda, setting norms and standards, articulating
evidence-based policy options, providing technical support to
countries and monitoring and assessing health trends.
World Health Organization (WHO) is recruiting to fill the position of:
Job Title: Administrative Officer (Shipment and Suppliers Management)
Vacancy Notice No: AFRO/16/FT350
Location: Abuja, Nigeria
Grade: NO-A
Contract type: Fixed-term Appointment
Duration of contract: 12 Months
Organization unit: AF_WSR AF West Sub-Region (AF_WSR) /
AF_NGA Nigeria (AF_NGA)
Objectives of the Programme
- To ensure that effective WHO Country presence is established to
implement WHO Country Cooperation Strategies that are aligned with
member States' health agenda and harmonized with the United Nations
country team.
Description of Duties
The specific functions of the incumbent are:
- Advise on shipment transactions of WHO Nigeria and make a follow
up of international procurement of goods in support of the programs
implementation
- Initiate due process with the Federal Ministry of Foreign
Affairs(MFA) and Federal Ministry of Health (FoMOH) and Customs Service
prior to the shipment of items procured by WHO or donated by the
partners
- Notify immediately the requestor units and supervise all physical receipt of goods and transmission to the stores
- Brief international staff on arrival on the procedures for
importation of goods as per Nigeria customs regulations and WHO staff
regulations and assist them on the transport of their personal effects
when leaving the duty station
- Performs the suppliers performance evaluation for each purchase order in compliance with AFRO Key Performance Indicators (KPI)
- Prepare historical costing of items regularly purchased and
advise the technical unit with cost estimation for budget
preparation/estimation
- Prepare for Local Procurement Committee consideration the quarterly report of supplier evaluation performance
- Act for procurement officer in his (her) absence
- Provide to HQ/GSC procurement Unit the greenlight clearance for special category goods expected in the country,
- Process customs clearing documentation for goods expected to arrive in a timely manner.
- Forward the documentation to the MFA and ensure close follow up for completion and for customs offices clearance
- Ensure necessary taxation waiver is granted for all applicable goods as required by WHO regulations
- Maintain close liaison with the customs clearing agent(s) and
provide all necessary documentation to avert clearance delays and
associated penalties
- Maintain the tracking table of all expected / received shipment documents and statistics and produce monthly report
- Performs any other duties as required
Required Qualifications
Education:
- Essential: University Degree in Management or Administration.
- Desirable: Training in management of shipping or customs services
Verification of Educational Qualifications:
- "In the event that your candidature is retained for an
interview, you will be required to provide, in advance, a scanned copy
of the degree(s)/diploma(s)/certificate(s) required for this position.
WHO only considers higher educational qualifications obtained from an
institution accredited/recognized in the World Higher Education Database
(WHED), a list updated by the International Association of Universities
(IAU) / United Nations Educational, Scientific and Cultural
Organization (UNESCO).
- The list can be accessed through the link: http://www.whed.net/.
- Some professional certificates may not appear in the WHED and these will be reviewed individually".
Skills:
- Excellent knowledge of rules, regulations and procedures related
to shipment and customs clearance of the country. Ability to acquire
sound knowledge of WHO rules, regulations and procedures. Ability to
establish and maintain effective working relationships with people
working in shipment and customs clearance industries at various levels.
Competencies
- Producing results
- Ensuring the effective use of resources
- Communication in a credible and effective way
- Fostering integration and team work
Experience:
- Essential: At least one years' experience in Shipment/Customs
Services, Supplier management and Data management, working in government
agencies/institutions or any other reputable organization.
- Desirable: Stores and shipment management experience in the UN system.
Languages:
Additional Information:
- WHO offers an attractive compensation package including an
annual net salary (subject to mandatory deductions for pension
contributions and health insurance), dependency benefits, pension plan,
health insurance scheme, and 30 days annual leave.
How to Apply
Interested and qualified candidate should:
Click here to apply
Note: Candidates will be contacted only if they are under serious consideration.
Application Deadline 28th June, 2016.