Latest Job Vacancies at Solidarités International,16th May, 2018
Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter.
SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.
We are recruiting to fill the position below:
Job Title: Activity Manager
Location: Askira/Uba, Borno
Beginning of Contract: 19/6/2018
Contract Duration: 3 months (with possibility of extension)
Probation Period: 1 month
Mission
- The Activity manager is in charge of carrying out and accomplishing the objectives as defined in the operation proposals.
- He/she is responsible for the supervision of the operational teams assigned the WASH and FSL activities.
- He/she must ensure that the WASH and FSL activities are well executed and deliver quality results, where appropriate, proposes adjustments or developments to ensure relevance.
List of Main Tasks
Project Relevance, Quality and Design:
- Participate in the preparation and implementation of operational assessment and evaluation activities
- Participate in the design and the financial dimension of the human and logistical programs to implement
- Prepare the appendixes and technical chapters (of logical framework) of operation proposals
- Implement the activities in compliance with the annual operational strategy, SOLIDARITES International’s technical requirements and the donors criteria
- Participate in the development of the WASH team’s capacity in regard to techniques or new methodologies
- Implementation and operational monitoring
- Plan the WASH and FSL activity(ies) with the support department (Administration, logistics) according to the set objectives
- Support the WASH and FSL Team in planning their operational activities
- Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations
- Propose adjustments to programs if necessary
- Make sure the objectives for the activity(ies) under his/her responsibility are achieved
- Suggest and implement monitoring indicators for the WASH and FSL activity(ies) and context
- Use the SI management and monitoring tools for the activities, results and context
- Plan and supervise the implementation of the WASH and FSL activity(ies) under his/her responsibility
- Anticipate difficulties in the carrying out of the WASH and FSL activity(ies) and facilitate problem solving
- Suggest new WASH and FSL activity (ies) directions in accordance with context and indicators
- In cooperation with the administrative department, help draw up budgets for his/her activity(ies), budget follow up and proposal budgets for the program parts
- Prepare Internal Order Forms (IOF) and follow orders using the logistics service
- Report the state of decentralized inventory to the logistics department (“field” inventory)
Institutional Knowledge Building - IKB:
- Write the IKB documents in accordance with SI tools
- Prepare handover reports before the end of his/her employment contract and forward them to concerned parties in the mission
- Ensure diffusion of SI technical documentation
HRM:
- Recruit the national technical staff for his/her activity(ies)
- With the administrative department, define the prerequisites for the WASH and FSL vacant positions and, if necessary, adapt the referent job profile.
- Welcome and brief new employees or volunteers working under his/her responsibility
- Implement training activities in accordance with WASH and FSL operational requirements and the identified training needs.
- Serve as intermediary between team leaders
- Manage and support the team under his/her responsibility
- Conduct workshops and regular or ad hoc meetings
- Evaluate the performance of the members of his/her team(s)
- Identify team members’ potential for advancement and communicate this information to the program manager/desk HR Referent
- Make sure his/her team(s) follow the safety rules
Reporting/Communication/Representation:
- Share with the appropriate authority any information on the security context and any event which may have consequences on SI activities and team safety
- Write regular reports concerning the progress of the activity(ies) under his/her responsibility
- Write reports and annexes concerning his/her activity(ies) for donor reports and/or amendment
- Ensure compliance with reporting deadlines and guidelines
- Communicate with team leaders concerning the progress and results of their activity(ies)
- Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the program manager and Program Coordinator
- Represent Solidarités International in meetings or forums concerning the WASH activities within his employment location
- Represent SI on request and/or delegation
- Respond to the requirements of Headquarters concerning specific needs
- Write the administrative documents to be signed (MOU, handover…) jointly with governmental authorities, communities or partners
Technical Competences
- Training: University Degree in Engineering or a similar domain.
- Relevant experience on Food items distribution and monitoring will be highly appreciated.
- Project related skills: good knowledge of the project cycle, project implementation, project follow-up
- IT skills: Good knowledge of Office software - Excel, Word, Powerpoint
Personal Abilities:
- Professional experience: 1 year of experience in similar position (NGO/Private or Public sector) - Humanitarian experience is a plus
- Languages: English (mandatory), Kanori, Haussa, Shua (additional languages a plus)
- Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (internal and external communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritization of tasks
Remuneration
- Salary and Conditions: in accordance with SI’s Terms of Employment; for national staff in Nigeria
- Delocalized status and related benefits: Applicable, according to SI conditions
Interested and qualified candidates should submit their CV's, Cover Letter and references in one file (in Word or PDF) to:
[email protected] The file must be named with the name and the surname of the candidate and the subject of the mail must be "Activity Manager - Askira/Uba".
Application Deadline 1st June, 2018
Job Title: Logistics Manager
Location: Monguno, Borno
Beginning of Contract: 4th June, 2018
Contract Duration: 3 months (with possibility of extension)
Probation Period: 1 month
Mission/Objectives
- The Logistics Manager will implement and supervise all logistics operations at his/her assigned base (such proguremnt, store management, durable equipment ma
- He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
- He/she will assist the base manager or the field coordinator in the implementation of safety rules.
Main Task
Supply Management:
- Carry out a purchasing environment analysis at the local level
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods
- Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
- Ensure that dealings with suppliers are monitored
- Communicate and coordinate with coordination the purchase required Coordination and HQ validation.
- Updating of price lists and supplier files on regular bases
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Receive, approve and process requests for quotes and internal order forms
- Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
- Supervise the preparation of purchasing documents and draft the contracts
- Participate in the drafting the call for tenders
Vehicle Fleet Management:
- Negotiate vehicle rental contracts
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
- Prevent the misappropriation of fuel and spare parts
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
- Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.
Equipment/Telecommunications Management:
- Update statement of park (durable inventory) in real time
- Train teams in the use of these communication means
- Management and Monitoring of IT Equipment
- Update antivirus software
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
- Optimize distribution of materials according to task needs
- Update the responsibility follow up regularly.
- Organize the installation, safe-guarding and monitoring of materials
- Install communication means and ensure that they are regularly maintained
Stock Management:
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
- Update stock follow up on daily, weekly and monthly basis
Human Resource Management:
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Security:
- Implement team safety measures as determined by the coordination team
- Train teams in safety rules and procedures
- Pass on any security-related information to his/her line manager
Reporting/Capitalization:
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
- Consolidate logistics packs monthly and pass on to the logistics coordinator
- Provide the logistics coordinator with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency
Organizational Chart Position (reporting and functional relationships)
- Line manager: Field coordinator
- Line report(s) on base: Entire base logistics team
- Functional manager: Logistics Coordinator
- Functional report(s): Logistics Coordinator Personal abilities :
Technical Competences
- Training: B.Sc. in Economics, Management Administration Supply, Social Science
- Languages: English, (Haussa, Kanuri a plus)
- Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks
- Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
- Microsoft Office ( Excel and Word skills).
- Management related skills.
- Professional Experience: 2 years of experience in similar position (NGO/Private or Public sector)
Remuneration
- Salary and Conditions: in accordance with SI’s Terms of Employment; for national staff in Nigeria
- Delocalized status and related benefits: Applicable
Interested and qualified candidates should submit their CV's and suitability statement as a single attachment to:
[email protected] The file must be named with the name and the surname of the candidate and the subject of the mail must be "
LOG MANAGER - MONGUNO".
Application Deadline 25th May, 2018.
Note
- No paper application are accepted
- Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.