Vacancies at Solidarites International, 11th July, 2019

⏲ Jul 11, 2019, 9:00 PM
⋕ View all NGO & Humanitarian jobs
⌂ See more jobs at Solidarites International

Solidarites International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter. SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities. We are recruiting to fill the position below: Job Title: Stock and Freight Manager Location: Maiduguri, Borno Beginning of contract: ASAP Contract duration: 3 months (with possibility of extension) Probation period: 1 months Mission

The Stock and Freight Manager supervises the arrival, storage and shipping of food or non-food items, goods, tools and materials used by Solidarités International or under the responsibility of Solidarités International and stored in the partner warehouse.
He/she is in charge of issuing and monitoring all of the administrative documents linked to the stored goods.
The Stock and Freight Manager is responsible for the shipping and transportation of goods: he/she optimizes the transportation to bases, monitor the security and inform about delivery.
He/she offers technical and organizational solutions for the optimization of freight and the reduction of running costs.

Main Tasks Warehouse Management:

Storage and stocked materials:
- Monitor the warehouse’s interior and exterior installations and infrastructures. Good storage condition
- Spot damage and alert the line manager.
- Verify product quality on delivery. Set aside any non-compliant or infested products and report them to the line Manager
- Regularly check product quality during storage.
Warehouse management:
- Organize the stock request (in/out) and link with the warehouse partner according to partner’s standards.
- Participate to each loading/unloading of cargo at the warehouse.
- Fill in the shipping or delivery documents in compliance with Solidarités International’s standards
- Ensure good coordination with the procurement manager to organize reception of cargo.

Freight Management:

Transporters Follow up:
- Participate to transporters identification, help in costs and contracts negotiations for truck rentals
- Monitor trucks good conditions, equipment (tools, fire extinguisher, …)
- Ensure the administrative documents for all trucks are available, filed and monitored
Freight Management:
- Collect all freight request forms from bases and organize the cargo movement.
- Organize and provide feedbacks on cargo schedule
- Ensure proper cargo loading and transport documents (waybill, order mission, military clearance …)
- Link with partner warehouse for cargo movement
- Request and Collect security clearance from appropriate office for cargos organized by SI
Security:
- Ensure follow up of the SI cargo movement. Report all inccidents to the line manager
- Confirm the road security authorizing a movement
Reporting:
- Prepare inventory reports and forward them to the line supervisor
- Keep the stock forms updated (soft and hard copies)
- Take a monthly inventory of stored goods and materials and reconcile it with the theoretical inventory

Personal Abilities

Dynamic, organized, methodical, team player, with sound communication skills
Languages : fluent in English (additional languages a plus)
Personal qualities: reliable, honest, very good organization, resistance to stress, capacity to delegate and to manage, initiative and autonomy, capacity of prioritisation of tasks, work under tight deadlines

Technical Competences:

Professional experience: at least 3 year of experience in similar position in Logistics especially with INGOs
Bachelor's Degree in Logistics and Supplies or any related fields
IT skills: Microsoft software practice, sound Excel skills.

Salary and Conditions

In accordance with SI’s Terms of Employment; for national staff in Nigeria
Delocalized status and related benefits: Applicable

Job Title: Logistics Assistant Location: Maiduguri, Borno Beginning of contract: ASAP Contract duration: 3 months (with possibility of extension) Probation period: 1 month Goal/Purpose

The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
He/she temporarily takes on the basic tasks of the logistics manager in their absence

Main Tasks Management of supplies:

Update price lists and vendor databases
Control Solidarités International purchase procedures
Verify and process quote requests and IOFs
Compose and archive purchase folders
Implement purchases, monitoring adherence to validation regulations and procedures
Negotiate prices, deadlines and methods of delivery
Ensure that relationships with suppliers are monitored

Management of vehicle fleet:

Assist in the planning and execution of maintenance and repair work on mission vehicles
Draw up the vehicle schedule
Ensure that a complete breakdown kit is available on board all vehicles
Check that vehicle log books are in place and are used correctly
Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
Prevent misappropriation of petrol and spare parts
Monitor the administrative documents for all vehicles
Any other tasks entrusted by the Log Manager or Log Coordination

Management of equipment/telecommunications:

Assist in installing and securing materials
Assist in monitoring and maintaining materials
Organize training sessions in the use of means of communication
Any other tasks entrusted by the Log Manager or Log Coordination

Management and monitoring of IT equipment:

Update antivirus software
Provide teams with adequate means for data backup
Ensure the maintenance and correct use of IT equipment
Any other tasks entrusted by the Log Manager or IT Responsable

Management of Supplies:

Supervise the maintenance and securing of warehouses
Support the logistics officer in carrying out stock checks and physical inventories
Any other tasks entrusted by the Log Manager or Log Coordination

Human resource management:

Assist in the recruitment process and in evaluating the members of the logistical team
Establish team schedules in conjunction with the logistics officer
Ensure or assist with logistical training
Any other tasks entrusted by the Log Manager or Log Coordination

Requirements Personal Abilities:

Professional experience: 2 years of experience in similar position (NGO/Private or Public sector)
Languages: English, Haussa, Kanuri
Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks

Technical Competences:

Training: Bsc. Economic, management administration supply, social science
Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
Microsoft Office ( Excel and Word skills).
Management related skills

Salary and Conditions

In accordance with SI’s Terms of Employment; for national staff in Nigeria
Delocalized status and related benefits: Applicable

Job Title: Logistics Manager Location: Monguno, Borno Goal/Purpose

The Logistics Manager will implement and supervise all logistics operations at his/her assigned base.
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the field coordinator in the implementation of safety rules.

Main Tasks Supply Management:

Carry out a purchasing environment analysis at the local level
Updating of price lists and supplier files on regular bases
Manage the Solidarités International purchasing procedures and those from donors funding the programs.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Receive, approve and process requests for quotes and internal order forms
Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
Supervise the preparation of purchasing documents and draft the contracts
Participate in the drafting the call for tenders
Supervise purchasing, ensuring that approval rules and procedures are observed
Select suppliers and negotiate prices, deadlines and delivery methods
Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
Ensure that dealings with suppliers are monitored
Communicate and coordinate with coordination the purchase required Coordination and HQ validation.

Vehicle Fleet Management:

Negotiate vehicle rental contracts
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Permanently ensure that all drivers have received general training and carry out regular testing
Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
Check that vehicle log books are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
Prevent the misappropriation of fuel and spare parts
Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.

Equipment/Telecommunications Management:

Update statement of park (durable inventory) in real time
Optimize distribution of materials according to task needs
Update the responsibility follow up regularly.
Organize the installation, safe-guarding and monitoring of materials
Install communication means and ensure that they are regularly maintained
Train teams in the use of these communication means

Management and Monitoring of IT Equipment:

Update antivirus software
Implement backup and data-protection procedures
Ensure the maintenance and correct use of IT equipment
Provide technical assistance to teams and organize training sessions

Stock Management:

Select storage locations and create a plan for the development and security of these sites
Ensure material is stored under suitable conditions and monitor expiration dates
Ensure procedures are followed as stock is checked in and out
See that all documentation linked to stock is complete and correct
Supervise monthly physical stock inventory
Update stock follow up on daily, weekly and monthly basis.

Human Resource Management:

Analyse and quantify logistics personnel needs
Recruit, train and supervise the logistics team
Conduct performance reviews for members of the logistics team
Organize formal team meetings at regular intervals

Security:

Implement team safety measures as determined by the coordination team
Train teams in safety rules and procedures
Pass on any security-related information to his/her line manager

Reporting/Capitalization:

Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Consolidate logistics packs monthly and pass on to the logistics coordinator
Provide the logistics coordinator with all information needed to draft intermediary and final reports
Pass on purchasing reports for closed programs to the coordinators at the established frequency.

Org Chart Position (Reporting and functional relationships)

Line manager: Field coordinator
Line report(s) on base: Entire base logistics team
Functional manager: Logistics Coordinator
Functional report(s): Logistics Coordinator

How to Apply Interested and qualified candidates should: Click here to apply Application Deadline 19th July, 2019. Note

Please when the page opens, select "Logistics Assistant" fill the form and attach your CV. The CV attached must be named with your name and surname.
As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

View all Jobs in Nigeria

Borno State and 2 other locations