Stock/Inventory Officer at Cedarcrest Hospitals

Cedarcrest Hospitals was founded in Abuja in January 2008 and was formerly known as Cedarcrest Orthopaedic Clinics. Within a few years, the hospital expanded its scope of practice into a full-fledged private multispecialty hospital. The core vision of the organisation is to provide world-class healthcare services to patients in Nigeria, West Africa, and globally. With hospitals located in both Abuja and Lagos, our services accommodate over one hundred (100) beds and provide services and facilities such as emergency / trauma center, a helipad, major radiology diagnostic center, a prosthetic manufacturing plant, an oxygen manufacturing plant, modular surgical operating theatres, cardiac catheterization unit and several other facilities that make for a modern multispecialty hospital.

We are recruiting to fill the position below:

The Role

• Reporting to the Finance Manager, the incumbent will be responsible for the maintenance of the hospital’s Lagos' branch physical and virtual store which includes but is not limited to stocking of operational materials and consumables, inventory control and records, purchasing, processing the payment for vendors, and related duties as required.
• Duties will also include receiving and dispatching goods to various branches as well as tracking and maintaining stocks levels and inventory.
• The stock/inventory control officer will play a key role in the proper care and maintenance of stock, including ordering, receiving, storing, accounting for, and distributing to user departments/units.
• The incumbent will also coordinate supply chain procedures and act as a liaison between vendors, clients and internal teams

Responsibilities

• Responsible for maintaining inventory records and preparing balance and shortages reports.
• Responsible for ordering, receiving, storing, accounting for, and distributing to user department/users.
• Monitors reorder points and initiate action to replenish stock.
• Reconciles discrepancies in inventories and escalates all irregularities.
• Responsible for tracking shipments, overseeing inventory audits, and maintaining reports of purchases and pricing.
• Uploads invoices on Odoo and create an invoice on Odoo for all Purchase Order raised.
• Keeps track of inventory records and making sure that it is accurate.
• Ensure that optimum levels of inventory are maintained and that it is at par with Cedarcrest Hospital standards.
• Develops strategies to optimize profitability.
• Ensure high levels of satisfaction by the user department.
• Completes store administration and ensure compliance with policies and procedures.
• Maintain outstanding store conditions and visual merchandising standards.
• Address all issues that arise from user departments or patients.
• Processes purchasing orders on Odoo, create invoices, tracks orders and investigate problems.
• Records purchases, the outflow of stock, performs a physical count of inventory and reconciles actual stock count to generate weekly/monthly stocktake report.
• Labels shelves appropriately.
• Oversee the storage of products and drugs.
• Take into consideration the expiry date of drugs to prevent wastage.
• Evaluates suppliers’ offers and negotiate profitable deals.
• Forecast supply and demand to prevent overstocking and running out-of-stock.
• Liaise with the purchasing officer in Abuja to register a new supplier on Odoo.
• Enter purchase details (vendor's information, invoices, and pricing) into internal databases.
• Liaise with the user department to test the product's quality (status upon delivery and storage conditions).
• Keeps record of updated inventory records (including daily shipments).
• Performs other tasks as assigned.

Qualifications

• An analytical mind with strong math skills.
• Excellent organizational and planning skills.
• Outstanding communication and interpersonal abilities.
• Reliable and trustworthy.
• Great negotiation skills.
• B.Sc in Business Administration or any other relevant field.
• 1-3 years as a storekeeper/inventory officer or similar position.
• Excellent knowledge of data analysis and forecasting methods.
• Working knowledge inventory management software (e.g. Odoo, ERP)

Special Conditions

• Employment is contingent on passing a medical screening conducted by the hospital
• Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
• Knowledge of workflow processes.