Senior Finance and Administration Manager Job at Jhpiego, Abuja
Jhpiego, an affiliate of John Hopkins university is a global leader in
improving healthcare services for women and their families, in
collaboration with some of its partners, save the children International
(SCI), Pediatric Association of Nigeria (PAN), Nigerian Society of
Neonatal Medicine (NISONM),
Society of Gynecology and Obstetrics of
Nigeria (SOGON) and National Association of Nigerian Nurses and Midwives
(NANNM), will be implementing a USAID funded global cooperative
agreement called the Maternal and Child Survival Program (MCSP). The
program's goal is to contribute significantly to ending preventable
maternal and child deaths (EPMCD) in Nigeria. The five year project
which started in October 2014 will end in September 2019 and will be
implemented in Kogi and Ebonyi States of Nigeria.
We hereby invite applications from highly resourceful, experienced and dynamic professional for the position of:
Job Title: Senior Finance and Administration Manager
Location: Abuja
Job Description
- Senior Finance arid Administration Manager will be reporting to
the Deputy Country Director and will be responsible for providing the
financial and administrative management for there MCSP Project.
- S/he will oversee all financial and contractual aspects of the
project and work closely with project staff to ensure accurate
financial, contractual and administrative reporting of the project.
- The successful candidate will ensure chat the financial reports
are compatible with standard accounting practices and follow Jhpiego and
USAID roles and regulations.
- S/he will be responsible for ensuring cost consciousness,
efficient spending and for implementing and maintaining an on-site
financial accounting and bookkeeping system required to assure the
integrity and effective performance of project financial operations.
Responsibilities
Leadership:
- Oversee all financial planning, budgeting and reporting for the project.
- Provide guidance to the project Director regarding the financial requirements of the project and office operations.
- Prepare accurate budgets, track expenses, ensure that required
financial controls and coat-performance monitoring mechanisms are in
place and adhered to, prevent over or under expenditure of budgets,
ensure proper safeguards of funds and ensure compliance with established
USC and headquarters' financial, accounting and administrative
procedures.
- Maintain and administer project financial accounting system.
- Prepare the monthly financial report by using adapted finance software (QuickBooks).
- Use various software applications such as spreadsheets,
relational databases, statistical packages to assemble, manipulate, and
format data and/or reports.
- Implement and oversee a detailed financial reporting and
reimbursement process in accordance with Jhpiego's established financial
system.
- Make in-country budget adjustments and other cost improvement measures, as required.
- Direct and oversee the monitoring and annual auditing of cost- share requirements, tracking and reporting.
- Review, reconcile and monitor all project accounts, including
major program operating accounts and petty cash operations involving
cash advances.
- Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required,
- Provide guidance, monitoring arid support to project team,
including procurement for goods and services, logistical support for
local and international travel for staff and consultants, financial
oversight of local sub-grantees (as needed) and maintenance of office
inventory
- Provide guidance and support for contracts development and management
- Provide financial capacity-building for local grantees
Management:
- Work collaboratively with the project team and headquarters
staff to ensure proper project and financial reporting, spending and
compliance with project terms and conditions.
- Provide financial reports, Including pipeline analysis, quarterly project reports, or as requested by the donor
- Work closely with auditors during audit of the program.
- Serve ass resource person for non finance staff on USAID, JHU and Jhpiego rules and policy.
- Provide financial oversight to finance officers.
- Ensure that proper human resources administration procedures are
in place for project staff, including tracking of leave, sick days,
absence and other human resources actions.
- Ensure compliance by all assigned staff to the JHU and Jhpiego
timekeeping requirements, as well as, the staff’s timely approval of
timesheets.
- Ensure that Jhpiego personal files for project staff have all the relevant records including employment agreement and job.
- Ensure that USAID resources are appropriately directed to program priorities and are in line with program work plans.
- Contribute to program team in developing work plans and annual budget for program activities and local office costs.
- Manage all sub-grants to local grantees ensuring sub-awardees' compliance and reporting
Knowledge, Skills and Abilities
- Masters degree in Business Administration, Public
Administration, Finance, Accounting or relevant field and 10 years of
finance and administrative experience
- Demonstrated experience in administrative and financial management of international programs larger than US $5 million/year
- At least three years of experience with financial analyse,
financial reporting, cash flow analysis, budget development and
forecasting, preferably on international health projects.
- Expert knowledge (Director)/ Proficiency (Manager) in the use of
financial software applications (QuickBooks), databases, spreadsheets,
and/or word processing. Packages include: Microsoft Outlook, Access,
Excel and Word,
- Fluency in English
- Excellent interpersonal, writing and oral presentation skills
- Proficiency in writing and editing letters, reports and documents
- Ability to travel nationally and internationally up to 30% of time.
- At least five years working in international health in
developing countries and in sub-Saharan Africa, with emphasis in
reproductive, maternal, newborn and child health
- Relevant experience living and working oversees, including
supporting implementation of national/provincial/district-level programs
- Five or more years of senior-level work experiences with USAID or other donors
- Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
- Familiarity with USAID policies and administrative procedures
How to Apply
Interested and qualified candidates should submit an application letter and a CV as one single word document to:
[email protected] The title/subject of your email and application should be the position applied for.
Note: Only shortlisted candidates will receive an
invitation for an interview. Any successful candidate will be subject to
a pre-employemnt background investigation
Application Deadline 8th September, 2015.