Senior Administration Officer (AfCFTA) at the African Union

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Senior Administration Officer (AfCFTA)

Requisition ID: 1687
Location: Accra, Ghana
Reports to: Head of Administration and Human Resources Management 
Directorate / Department: Administration and Human Resources Management (AfCFTA)
Number of Direct Reports: 19
Number of Indirect Reports: 3
Job Grade: P3
Contract Type: Regular

Purpose of Job

• Assists in the management and supervision of the Administrative services activities of the AfCFTA Secretariat to ensure delivery of results within proposed, Rules, Regulations, budget and timeframe.

Main Functions

• Provide technical and intellectual support and guidance in the management of various administration activities related to the area of work.
• Manage the Secretariat of the Board of survey and others administrative bodies
• Design AfCFTA Secretariat a comprehensive Administrative Services policies
• Develop and implement comprehensive AfCFTA record policy and SOP
• Monitor and Evaluate the implementation of the various Administration activities.

Specific Responsibilities

• Ensure the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office
• Manage the day-to-day personnel and administrative operations of the Office
• Ensure that the working environment is healthy and respectful, and free from hazard or security risks
• In coordination with Human Resources undertake periodic reviews to ensure that the Office premises are set up
• Review administrative arrangements and make appropriate recommendations as required
• Formulate and implement staff safety and security measures, in consultation with the Security Officers (SOs)
• Liaise with Government and other external actors in providing vital supportive services (i.e. processing of visas; tax exemptions, etc.)
• Attend inter-agency meetings with other UN agencies with specific focus on general administration, staff safety and human resources issues (i.e. common services)
• Participate in recruitment, appointments and administrative formalities concerning local staff
• Review and approve the settlement of employee entitlements including DSA, local salaries and the Medical Insurance Plan (MIP)
• Award, issue and terminate (local) contracts and frame agreements in accordance with delegated authorities and AU’s regulations, rules and procedures
• Serve as a member of the Local Contracts Committee (LCC) in accordance with delegated authorities
• Enforce compliance with AU’s financial and administrative rules, policies and instructions
• Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; and administer policies and procedures.
• Advise on matters pertaining to administrative and staffing requirements in the Division
• In cooperation with HR, endorse staffing management strategies, and ensure local compliance with AU’s workplace standards
• Coordinate training and capacity-building activities to staff in administrative related areas
• Control and check the monthly accounts and various administrative activities
• Ensure that appropriate internal controls are in place
• And perform all other duties and responsibilities as assigned.

Academic Requirements and Relevant Experience

• A University Master’s Degree in Business Administration, Public Administration, Administrative Management, Project Management or related fields with 7 years of progressively responsible experience Or
• Bachelor’s Degree in Business Administration, Public Administration, Administrative Management, Project Management or related fields with 10 years of progressively responsible experience out of which 3 years are at a supervisory level in a similar international organization.

Required Skills:

• A demonstrated ability to initiate and promote collaborative approaches and implementing joint activities;
• Ability to establish and maintain effective partnerships and working relations both internally and externally in a multi-cultural, multi-ethnic environment, with sensitivity and respect for diversity, including gender balance
• Ability to produce clear and professional reports
• Proficiency in one of the AU officials working languages (Arabic, English, French, Kiswahili, Portuguese and Spanish) and fluency in another AU language(s) is an added advantage.
• Ability to assist in developing clear program goals, plans and actions that are consistent with agreed strategies and to appropriately delegate, monitor and adjust these plans and actions

Leadership Competencies:

• Strategic Insight...
• Developing Others
• Change Management
• Managing Risk.

Core Competencies:

• Building Relationships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence:

Functional Competencies:
Conceptual Thinking

• Job Knowledge and Information Sharing ....
• Drive for Result ....
• Continuous Improvement Orientation.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), a Housing allowance of US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline 10th April, 2023.

Note

• Only candidates who have meet all the requirements of the post and have been shortlisted for an interview will be contacted.
• Only applications registered online with a complete curriculum vitae (CV) attached will be considered.
• The Africa Union is an equal-opportunity employer, and female candidates are strongly encouraged to apply.
• Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply