Secretary (AfCFTA) at the African Union (AU)
The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.
We are recruiting to fill the position below:
Job Title: Secretary (AfCFTA)
Requisition ID: 2142
Location: Accra, Ghana
Contract Type: Regular
Job Grade: GSA4
Reports to: Senior HR Generalist
Directorate / Department / Organ: Administration and Human Resources Management
Division: Administration and Human Resources Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Purpose of Job
Main Functions
- Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
- Liaises effectively with internal and external stakeholders.
- Follow up meeting decisions and correspondence outcomes and ensure their implementation.
- Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
- Keeps diary of Director and informs him/her accordingly and timeously
- Receives and maintains proper correspondence at the Directorate
- Prompts action on correspondence and other routine matters
- Maintains good computer file naming procedures.
- Contributes to the creation, improvement and maintenance of record and retrieval systems
- Draft initial requests on provision and maintenance of office facilities and materials.
- Prepares documents for meetings
Specific Responsibilities
- Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
- Keeps an up-to-date diary of appointments for supervisors and other senior staff of the division;
- Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
- Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
- Performs reception services where required
- Drafts responses to routine correspondences for the signature of the supervisors;
- Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
- Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
- Answers and screens telephone calls/E-mail messages and ensure follow-up with supervisors and partners;
- Performs any other relevant duty/responsibility assigned.
Academic Requirements and Relevant Experience
- A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public, Private Sector or international organization;
- Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public, Private Sector or international organization
- Typing Speed: 50 words per minutes.
Required Skills:
- Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
- Planning and organizational skills
- Proficiency in one of the AU official working languages (French, English, Portuguese, Spanish, Arabic and Swahili) and fluency in another AU language(s) is an added advantage.
- Interpersonal skills
- Communication ability both orally and in writing
Leadership Competencies:
- Flexibility L1
- Risk Awareness and Compliance L1.
Core Competencies:
- Teamwork and Collaboration L1
- Accountability awareness and Compliance L1
- Learning Orientation
- Communicating Clearly.
Functional Competencies:
- Job Knowledge Sharing;
- Task Focused;
- Trouble Shooting L1
- Continuous Improvement Awareness L1.
Tenure of Appointment
- The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
- Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.
Remuneration
Indicative basic salary of USD12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance USD16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 8th March, 2024 (11h59 p.m. EAT).
Note
- Only candidates who meet all job requirements and are selected for interviews will be contacted.
- Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise.
- The African Union is an equal opportunity employer, and female candidates are strongly encouraged to apply.
- Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply