Secretaries in a Multinational Oil and Gas Company

Maventeq Systems Limited - Our client, a multinational Oil and Gas company in Nigeria, is recruiting suitably qualified candidates to fill the position below:

Job Title: Secretary
Locations: Lagos and Port Harcourt, Rivers
Slot: 10 Openings

Responsibilities
Schedule management:

• Manages the schedule & calendar of the principle, if assigned to the office of a GM+.
• Coordinates divisional meetings (strategic/weekly/quarterly/etc) and circulates minutes of same
• Ensures transverse collaboration with other HR Secretaries in DW & JV
• Monitors annual leave and scheduled absences of all divisional personnel.

Record Keeping:

• Is aware and ensures effective quality control and record keeping of all documents handled
• Follows up with relevant office for approvals and/or request validations
• Maintains up to date Chrono register.

Logistics Support:

• Co-ordinates travel arrangements for GM+ and/or team.
• Raises & follows up mission order requests for the team
• Organises logistics for team as required.

Memo/Report Preparation:

• Prepares and follows up with Communications team to ensure timely intranet publications of all memos.
• Handles all divisional correspondences (distribution of gifts, letters, etc.).
• Prepares and communicates DoA announcements.
• Prepares such letters as are in relation to the division’s activities to external parties.

Administrative support:

• Manages divisional stationery and office consumables.
• Supports to raise SPRs for team as required.
• Any other duties as may be assigned by hierarchy.

Accountabilities

• Responsible for managing the agenda and constantly evolving priorities of a GM+, as so assigned.
• Responsible for handling all incoming & outgoing correspondences.
• Responsible for providing administrative, logistical & secretarial support for team.

Qualifications / Experience Required

• HND / BSC Secretarial Studies, Administration or Management Science.
• 1 - 2 years’ experience in any role, for a general secretary.
• 3 - 5 years’ experience for GM+
• Proficient use of Microsoft office tools.

Location

• Lagos: 7 Openings
• Port Harcourt: 3 Openings.

How to Apply
Interested and qualified candidates should send their CV to: careers@maventeqsystems.com using the Job Title as the subject of the mail.

Note: Only candidates who meet the job requirements will be contacted

Application Deadline 6th December, 2024.