Recruitment at the International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position of:

Job Title: Transport Assistant

Reference No.: req15718
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Supply Chain
Employment Category: Fixed Term
Open to Expatriates: No

Job Overview / Summary

• The transport assistant supports the transport officer to ensure the efficient and effective management of the IRC’s fleet in Maiduguri field office.
• The position will directly supervise IRC and rental vehicle drivers in Maiduguri field office.

Major Responsibilities

• Work with the Transport officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Manage and monitor drivers.
• Assist the Transport officer in Managing the vehicle pool.
• Ensure the correct and timely routine maintenance and repair of vehicles.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicle logbooks are accurately filled.
• Ensure all vehicles are properly cleaned on daily basis.
• Collects log sheets and ensure it is properly filled.
• Assist the Transport officer in planning weekly and monthly report on transport department and discuss with Logistics Manager.
• Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Transport officer to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Check and inspect all the rented vehicle have the minimum requirement in place.
• Be familiar with local regulations / laws.
• Any other duties as may be assigned by the supervisor.

Key Working Relationships:

• Position Reports to:  Transport Officer
• Position directly supervises:  Drivers.
• Indirect Reporting: Logistics Manager.

Other Internal and / or external contacts:

• Internal: Country Program: Maiduguri Operations team, Program teams and senior management
• External:  Transport vendors, and Local government authorities.

Qualifications

• Education: B.Sc / HND qualification.

Work Experience:

• Minimum of 2 years’ experience in transport/vehicle maintenance related roles preferrable in an INGO setting.

Demonstrated Skills and Competencies:

• Attention to detail.
• Good planning and organization skills
• Strong supervisory skills.
• Team spirit and problem-solving skills.
• Computer skills (Microsoft word, Excel etc.)

Language Skills:

• Fluently speak and write English language clearly (Hausa/Kanuri is an added advantage)

Interested and qualified candidates should:Click here to apply

Job Title: Grants Manager

Reference No.: req15712
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Grants
Employment Category: Fixed Term
Open to Expatriates: Yes

Company Overview

• IRC began working in Nigeria in October 2012 in response to a widespread flooding. Since then, IRC has expanded its program scope and size with the aim of making the greatest possible contribution to meeting humanitarian needs across North East Nigeria.
• IRC’s response includes integrated health, reproductive health, nutrition, protection including women’s protection and empowerment services, child protection, environmental health, economic recovery and development, and education support. The country program is currently developing a new Strategic Action Plan, which will guide growth in priority thematic and geographic areas.   

Scope of Work

• Based in Maiduguri, Nigeria the Grants Manager will provide grant management, business development and reporting support across the Nigeria portfolio.
• The Grants Manager will work closely with program, M&E finance, operations and senior management team (SMT) staff to ensure quality management of both pre and post award grants functions.
• The Grants Manager will support donor compliance, timely reporting, high quality proposal development, project document filing, preparing donor briefs and donor/internal visibility.
• The position holder will be supervised by the Senior Grants Coordinator and will work closely with other grants and partnerships managers. 

Areas of Responsibilities
Information Management:

• Act as custodian of documentation of institutional knowledge and program activities in coordination with relevant sector supervisors and coordinators.
• Maintain comprehensive electronic files for programs, and ensure IRC colleagues and have access to relevant records and information.

Donor Relations and Communications:

• Liaise with donors and potential donors, and other operational partners, including through attendance at meetings, and representing IRC and IRC’s interests by maintaining positive and constructive relations.
• In coordination with relevant colleagues, respond to requests from donors for compliance information and respond to donor compliance questions as needed.
• Ensure that relevant staff members are aware of all donor communications, changes in regulations, and meetings or events.
• Facilitate and participate in donor visits and/ or meetings.
• Develop external communication materials including factsheets and program updates
• Compliance
• Maintain up to date comprehensive knowledge of donor guidelines relevant to  the Nigeria portfolio, including but not limited to: USAID, FCDO, ECHO, UNOCHA.
• Provide training to IRC staff on compliance and donor-specific compliance requirements.
• Closely monitor grants for internal or donor compliance issues, and flag concerns in a timely manner.

Grant Management:

• With the support of the Senior Grants Coordinator, coordinate the development of quality proposals and narrative reports with relevant teams, including acting as lead writer when necessary.
• Liaise with HQ units (Regional Unit, Awards Management Unit, Technical Units) to ensure proposals meet internal standards and are responsive to donor requirements.
• Support program staff to assess funding opportunities in line with IRC Nigeria’s strategic objectives and the local context, advising on these as required.
• Work with program coordinators and managers to coordinate the timely development of high quality new funding proposals and reports.
• Work closely with other members of the grants unit to proactively support grants management processes across the portfolio.
• Monitor and support the use of grant/project management tools  to ensure accurate tracking of opportunities, reporting and programmatic adjustments through the project life cycle.
• Provide technical guidance on IRC and donor regulations to ensure compliance across IRC Nigeria, proactively raising and resolving issues.
• Manage all reporting deadlines, and coordinate and consolidate reports as necessary to ensure documents are of the highest quality and in line with donor requirements.
• Act as a focal point for HQ grants administration and compliance colleagues, including maintaining submissions on IRC’s online opportunity management tracking system (OTIS).
• Contribute proactively to Project Cycle Meetings in collaboration with relevant project leads to ensure timely, quality implementation of project.
• Perform other duties as may be assigned by the Senior Grants Coordinator and Senior Management Team.

Job Requirements

• Bachelor's Degree or equivalent in International Affairs, Development, International Political Economy or other relevant subject
• 2-3 years working in grants management and proposal/ business development/ design
• Knowledge of donor compliance regulations (BHA, USAID, ECHO, FCDO, GAC, etc)
• Proven previous successful experience developing projects, writing proposals and donor reports.
• Good communicator with strong organizational, time management and analytical skills
• Fluency in English, spoken and written
• Strong writing and editing skills with close attention to detail
• Demonstrated attention to detail, ability to follow procedures but also use own initiative, meet deadlines, and work independently and cooperatively with team members
• Flexibility to adapt to changing requirements and circumstances
• Ability to juggle competing priorities, meet deadlines and work under pressure in an insecure environment
• Aptitude to adapt to a different context regarding security, culture, climate or health issues
• Willingness to travel
• Commitment to women’s rights and IRC’s vision, mission and values, including sensitivity to cultural settings.

Specific Security Situation / Housing:

• The Grants Manager will be based in Maiduguri, Borno, Nigeria with travel throughout the sites where IRC has a presence.
• The security situation in North East Nigeria continues to be volatile with security level at 3 (orange); candidates should be prepared to implement programming in insecure environments. This is a non-accompanied position.

Interested and qualified candidates should:Click here to apply

Standards for Professional Conduct

• The IRC and IRC staff must adhere to the values and principles outlined in The IRC Way - Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability.  In accordance with these values, the IRC operates and enforces a range of policies, including on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.