Project Coordinator Assistant at Medecins Sans Frontieres (MSF)

Medecins Sans Frontieres (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:     Job Title: Project Coordinator Assistant Code: OS01700 Location: Shinkafi, Zamfara Report To: Project Coordinator Report To (Functional): Project Coordinator Area: Operations Working Hours: 48 Hours per Week No of Places: 01 Contract Duration: 6 months Level: 6

Main Purpose

• Provide support to the Project Coordinator in the administrative part of coordination tasks, ensuring a smooth relation with
• local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order
• to ensure the smooth running of the project.

Accountabilities

• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analysing contextual information, through a sound knowledge of counterparts, in different administrations in order to improve decision-making processes.
• File and update field contacts and correspondence (with other NGOs, UN agencies, local authorities, media, etc) in order to ensure information sources accuracy and its availability on regular basis.
• Ensures the continuity of relations with local actors and keeps updated the list of contacts.
• Organize advocacy contacts and appointments for the Project Coordinator with local authorities and partners to ensure the continuity of relations with local actors and involved counterparts.
• Execute clerk-related activities as well as prepare and conduct briefings on the project context to new employees in order to facilitate their integration on-board and within the project environment.
• Translate documents and act as an interpreter when needed.
• Assist the Project Coordinator in the drafting of correspondences with authorities and counterparts (government officials, UN agencies, NGOs, etc.) in order to ensure fluent and accurate communication flows.
• Assist the Project Coordinator in Internal and External Communication sessions and events about MSF (for National staff, the Ministry of Health staff, as well as local authorities) in order to improve awareness and public opinion adhesion.

MSF Section / Context Specific Accountabilities

• Ensure the weekly incident report (WIR) is updated as needed and keep the project coordinator informed on any key security issues that he may directly be informed of ensuring discretion as required
• Support in recording meeting notes and sharing the same in a timely manner as required.
• Support in the running of the office and supporting logistics activities as may be requested by the project coordinator.
• Support the Project Coordinator in ensuring appointments are met and project meetings book is updated and shared as required.

Requirements

• Education Desirable: university degree.
• Knowledge: Essential computer literacy (word, excel).
• Competencies: Results and Quality Orientation, Teamwork and Cooperation, Behavioral and Flexibility, Commitment to MSF Principles, Stress Management.
• Experience Desirable: two years of previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs.
• Languages: English and Hausa.

Salary NGN 3,949,153 (Annual salary + 13th month)  As per the MSF salary scale (National contract)

How to Apply Interested and qualified candidates should send their CV, Motivation Letter, Copies of credentials and Copy of the NYSC certificate (only PDF or Word) by email to: [email protected] (in the subject, please put the position and the reference for which you are applying). Note

• Only short-listed applicants will be contacted
• Applications are non- returnable. Do not submit original certificates or credentials.
• MSF encourages women and people with disability status to apply