Program Management Assistant (Public Health Administration Management Assistant) at the U.S. Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Title: Program Management Assistant (Public Health Administration Management Assistant)

Announcement Number: Abuja-2023-120
Location: Abuja (FCT)
Hiring Agency: Embassy Abuja
Series/Grade: LE - 0540 8
Work Schedule: Full-time - 40 hours per week

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency: For USEFM - FP6 is 6/1 ($45,290).  Actual FP salary determined by Washington D.C.  All Interested Applicants / All Sources
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period

Summary

• The work schedule for this position is: Full Time (40hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No

Duties

• The Program Management Assistant, under the supervision of the Division of Global Health Protection’s (DGHP) Associate Director and Deputy for Management and Operations, provides support on a variety of programmatic, cooperative agreement and administrative issues to assist the DGHP Nigeria and West Africa Regional offices to effectively manage division priorities.
• The job holder helps with planning, implementation, monitoring, and reporting of activities, as well as with coordination and high-level correspondence with United States Government (USG), Government of Nigeria (GoN), and West Africa (WA) regional officials.
• The incumbent will also be responsible for fulfilling various other responsibilities that support the functioning of the division, as assigned by his/her supervisor, the DGHP Program Director, and the West Africa Regional Advisor.

Qualifications and Evaluations
Educational Qualification:

• Bachelor's Degree in Business Administration, Business Management, Public Administration, Public Health, or Economics is required.
• N.B: NYSC Certificate/Exemption/Exclusion document is required.
• N.B: Please address this factor in your ERA application under Education.

Experience:

• Three (3) years’ experience in program assistance work with a Public Health program as well as prior experience in the collection, analyses and presentation of information is required.
• N.B: Please address this factor in your ERA application under Major Duties and Responsibilities.

Job Knowledge:

• Very good knowledge of the theoretical and practical concepts of program and project management is required.
• Vast knowledge of the host country and U.S. operational environment, including a good understanding of government laws and regulations pertaining to training, contracting, legal adherence, development and public health implementation is required.
• In addition, the job holder must be meticulously familiar with CDC and U.S. Government administrative policies and procedures and the structure and functions of CDC Nigeria including a well-developed knowledge of CDC’s role and function in support of the Global Health Security Agenda/International Health Regulations and intra-agency procedures for coordination with CDC Atlanta and the USG Mission in Nigeria.
• Broad perspective and knowledge of the principles of public health programs and practice, including knowledge of organizational and operational concepts and practices applied by public, private and non-profit agencies, and organizations engaged in health-related service delivery is required.
• Sound knowledge of general office operations and principles is required.
• A good knowledge of Nigeria’s economic, social culture, and political characteristics is required.
• Knowledge on West Africa region’s economic, social culture, and political characteristics, are desirable and would be an advantage.
• An understanding of the Global Health Security/International Health Regulations program is required.
• Sound knowledge of all aspects of administrative and office support processes, including both secretarial and programmatic support and procedures for processing more specialized and detailed tasks, (e.g., programmatic reports) is required.
• N.B: Please address this factor in your ERA application under Major Duties and Responsibilities.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• Fluent Speaking/Reading/Writing English is required.
• N.B: Please address this factor in your ERA application under Language.

Skills and Abilities:

• The incumbent must have excellent organizational skills with attention to details.
• The job holder must have the ability to work as a team member, work well with professionals above and below them organizationally and function well in a high-stress and dynamic atmospheres.
• N.B: Please address this factor in your ERA application under Major Duties and Responsibilities.
• Excellent inter-personal skills in order to effectively promote CDC’s collaborative efforts and cooperation with internal and external staff and clients, and to coordinate with US Embassy staff to ensure mutual cooperation are required.
• Must possess ability to collect, organize and analyze data and narrative reports, internal flow charts, and to present and draft clear and concise reports and information.
• Must be able to use data to determine strengths and weaknesses of program activities, and to make recommendations to higher level decision makers.
• Must have the ability to multitask effectively, the ability to interpret and apply written administrative, operational and protocol guidelines, policies and procedures, and the ability to plan and establish effective schedules for meeting CDC Nigeria support requirements.
• The incumbent must be an intermediate level user of word processing, spreadsheets, and office software, and possess standard numerical skills.

Equal Employment Opportunity (EEO)

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
Hiring Preference Selection Process:

• Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Selection Order

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. 
• A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
• The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
USD 24,328 / Annum

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Instruction

• All candidates must be able to obtain and hold a public trust clearance.
• To apply for this position, click the “APPLY TO THIS VACANCY”  button at the top of the page. Click on the “Submit Application” button to complete your application process. For more information on how to apply, visit the Mission internet site.

Required Documents

• To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and/or Work Permit
• Degree (not transcript)
• NYSC Certificate/Exclusion/Exemption

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Important Information and Notice

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.

Application Deadline 18th December, 2023.