Procurement Officer at the National AIDS, Viral Hepatitis and STIs Control Programme (Federal Ministry of Health)

⏲ Dec 1, 2023, 10:45 PM
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The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health, in the Nigeria Federal Ministry of Health (FMH).

The concept of NASCP and its mandate is to coordinate the formulation and effective implementation of the Nigeria government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons already infected and affected by the virus in the country.

We are recruiting to fill the position below:

Job Title: Procurement Officer

Location: Abuja

Background

The procurement specialist is responsible for planning the high-volume procurements. He/she ensures procurements are pre-planned and executed, eliminating disruptions.

Responsibilities:

Support the procurement for all procurement needs including travel logistics, administration related costs, consultancies, printing and any other procurement related activities on the project
Facilitate the logistics for meetings and other related activities
Maintain accurate purchase and pricing records
Facilitate the review, comparing and analyzing of goods or services to be purchased in line with the procurement guidelines
Researching and evaluating prospective vendors
Preparing cost analyses and reports
Maintaining and updating vendor information e.g qualifications, delivery times, product ranges, etc.
Facilitate procurement planning including development and coordination of procurement plans that provide details of the planned procurement activities, values, procurement methods, timelines etc.
Monitor the implementation of procurement activities, ensuring that they are implemented timely and in line with the approved plans
Prepare and issue solicitation documents, facilitate prequalification of vendors, coordination of day-to-day procurement processes for goods, services and works.
Maintain accurate and complete procurement records. Facilitate filing and archiving of all procurement records and files
Prepare Purchase orders/ Letters of Award in line with recommendations by the bid evaluation committees and in line with the procurement policy
Coordinate and arrange for bid evaluation committee meetings
Ensure that bid evaluation committee member are all duly appointed by the relevant authority
Ensure that all members that participate in evaluations and procurement processes are independent, and sign conflict of interest forms.
Undertake other procurement related activities that may be assigned by the Head of Procurement and Supply Management unit

Academic Qualification

First Degree in Logistics, Microbiology, Biochemistry, Pharmacy, Accounting, procurement and supply chain management or any relevant field with at least 7 years working experience in related task
Advanced degree in logistics/ health related field will be an added advantage
Recognised professional Certification in procurement or logistics management / BPP certification is compulsory.

Experience

A minimum of seven (7) years’ experience in similar role
Experienced on rational health commodities selection, goods and services procurement, forecasting /quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution, and LMIS.
Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems
Strong interpersonal skills and the ability to communicate and work well with diverse people.
Excellent English writing skills.
Knowledge of GF procurement standards, procurement techniques and operations used in contracting for a diverse range of goods and services;
Experience in public sector procurement dealing with complex contractual issues, revise and draft contract, formulate options and propose recommendations;
Experience in identifying clients' procurement-related needs and in providing support and guidance from clients' point of view.
Experience in logistics operations is desirable.
Knowledge of procurement-related IT tools and systems (i.e. enterprise resource planning, inventory management, procurement, database management applications, etc.).

Deliverables: