Procurement and Supply Chain Management Specialist at the National AIDS, Viral Hepatitis and STIs Control Programme (Federal Ministry of Health)

⏲ Dec 1, 2023, 10:04 PM
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The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health, in the Nigeria Federal Ministry of Health (FMH).

The concept of NASCP and its mandate is to coordinate the formulation and effective implementation of the Nigeria government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons already infected and affected by the virus in the country.

We are recruiting to fill the position below:

Job Title: Procurement and Supply Chain Management Specialist

Location: Abuja

Background

We are implementing a CDC supported 5-year project to deliver client-centered high quality comprehensive HIV care and treatment and laboratory services to reach the UNAIDS 95-95-95 targets and end AIDS by 2030. This project employs a patient-centered approach that integrates contextual health systems strengthening with comprehensive HIV care, including critical services mainstreamed towards those infected and affected by HIV.

Responsibilities:

Support the procurement for all procurement needs including travel logistics, administration related costs, consultancies, printing and any other procurement related activities on the project
Support implementation of the National Supply Chain strategy and N-SHIP supply chain strategy
Facilitate the logistics for meetings and other related activities
Create and maintain effective internal controls for inventory and store
Maintain accurate purchase and pricing records
Facilitate the review, comparing and analyzing of goods or services to be purchased in line with the procurement guidelines
Researching and evaluating prospective vendors
Preparing cost analyses and reports
Maintaining and updating vendor information e.g qualifications, delivery times, product ranges, etc.
Facilitate procurement planning including development and coordination of procurement plans that provide details of the planned procurement activities, values, procurement methods, timelines etc.
Monitor the implementation of procurement activities, ensuring that they are implemented timely and in line with the approved plans
Prepare and issue solicitation documents, facilitate prequalification of vendors, coordination of day-to-day procurement processes for goods, services and works.
Maintain accurate and complete procurement records. Facilitate filing and archiving of all procurement records and files
Prepare Purchase orders/ Letters of Award in line with recommendations by the bid evaluation committees and in line with the procurement policy
Coordinate and arrange for bid evaluation committee meetings
Ensure that bid evaluation committee member are all duly appointed by the relevant authority
Ensure that all members that participate in evaluations and procurement processes are independent, and sign conflict of interest forms.
Provide TA and capacity building to all tiers of the government of Nigeria and to the team to strengthen national/state systems for procurement and supply chain management of health commodities
Provide Logistics support to State offices focusing on reporting, distribution, shipping, storage and warehousing of commodities
To provide technical coordination in product selection, quality assurance, receipt of goods, services, commodities and efficient storage and distribution systems.
Work with the NASCP/ NSHIP office logistics team to direct outgoing or incoming health commodities distribution activities of the grant; ensure health commodities or supplies are shipped, distributed, or received in an efficient manner and ensure that all required inventory checks are conducted, and all variances reconciled.
Ensure that all distribution documentation for health commodities in the grant, with funding agencies, suppliers, implementing partners and regulatory bodies is complete and compliant.
Undertake other procurement related activities that may be assigned by the Head of Procurement and Supply Management unit
Perform other duties as assigned.

Qualifications & Skills:

Bachelor degree, in Logistics, Pharmacy, Microbiology, Biochemistry, Accounting or any relevant field
A Masters’ degree will be Master’s degree in Public Health, Supply Chain, Logistics or professional qualification in similar field is desirable
Relevant professional certification will be considered
5 years relevant experience managing a procurement/ PSM cycle, including service and goods procurement, rational health commodities selection, forecasting /quantification, quality assurance spanning the PSM cycle, warehousing/storage, distribution.

Experience

A minimum of 5 years’ experience in similar role
Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems
Strong interpersonal skills and the ability to communicate and work well with diverse people.
Excellent English writing skills.
Knowledge of PEPFAR/ GF procurement standards, procurement techniques and operations used in contracting for a diverse range of goods and services;
Experience in HIV/AIDS programme, supply chain management will be an advantage.
Working experience of Supply Chain software
Experience in public sector procurement dealing with complex contractual issues, revise and draft contract, formulate options and propose recommendations;
Experience in identifying clients' procurement-related needs and in providing support and guidance from clients' point of view.
Experience in logistics operations is desirable.
Knowledge of procurement-related IT tools and systems (i.e. enterprise resource planning, inventory management, procurement, database management applications, etc.).

Deliverables:

Coordinates the planning for and delivery of procured commodities, goods and services are in accordance with internal policies and donor procurement guidelines.
Ensure that all commodities, goods and services procurement processes are in accordance with internal policies, PEPFAR and Global Fund procurement guidelines.
Facilitating and monitoring the procurement activities as highlighted in the implementation plans

Contracting & Accountability: