Personal Assistant in an International News Media Company

⏲ Dec 28, 2021, 7:02 PM
⋕ View all Administrative & Office Operations jobs
⌂ See more jobs at Myrtle Management Consultants Limited

Myrtle Management Consultants Limited - Our client is an International News Media company building a respected media brand, across television, mobile, and web.

They are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Victoria Island, Lagos
Job Type: Full-time

Job Description

The company requires to fill the role of a proactive Personal Assistant to the Executive.
The role is to provide high-quality executive personal assistance and administrative support, provide an efficient and responsive administrative, organizational, and logistical service as well as assist the Executive to manage and prioritize their time.
The job holder will need extensive knowledge of the organization, including the company's aims and objectives.
The Executive will rely heavily on the job holder, trusting that work will be handled effectively and efficiently in their absence.
Discretion, confidentiality, and being proactive are therefore essential attributes of this role.

Responsibilities

Complete a broad variety of administrative tasks for the Executive including managing an extremely active calendar of appointments, planning, coordinating, and ensuring the Executive’s schedule is followed and respected.
Act as the first point of contact, dealing with correspondence and phone calls.
Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifies, invites, and confirms participants, facility arrangements where required.
Prepare travel arrangements, expense reports, and all items needed to ensure the Executive’s successful focus on external relations and organizational growth.
Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Filter general information, queries, phone calls and invitations to the Executive by redirecting or taking forward such contact as appropriate.
Occasionally travelling with Executive to take notes or dictation at meetings or to provide general assistance during business trips.
Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
Provide a bridge for clear communication and maintain credibility, trust, and support between the office of the Executive and staff.
Work closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
Draft acknowledgment and thank you letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead the organization.
The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.

Qualifications

Minimum of a Bachelor’s Degree in Business Administration and related fields of study.
2 - 6 year working experience as a personal assistant or related positions.
Excellent written, verbal and non-verbal communication skills.
Excellent typing skills, speed and accuracy essential.
Professional telephone manner.
Proven ability to work under pressure and to tight deadlines.
Flexible and mature approach with ability to work unsupervised.
Willing to travel.
Proficiency with applications such as word, Excel and PowerPoint.
Must be proactive with a high understanding of Dignity and Diversity in the workplace.
A good deal of common sense, etiquette and an ability to think on one’s feet.