Personal Assistant at Replenish Wellness Medspa

Replenish is currently recruiting suitable candidates to fill the position below:

Job Title: Personal Assistant to an Entrepreneur

Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

Are you passionate about problem-solving, especially as it pertains to sustainability?
We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for a busy executive.
In this role, you will be responsible for making travel arrangements, scheduling meetings, taking notes, and handling correspondence, sourcing products and information and assist with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized support.

Responsibilities

Typing, formatting, and editing reports, documents.
Entering data, maintaining databases, and keeping records.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Ordering office supplies and replacements, as well as managing mail and courier services.
Observing best business practices and etiquette.
Liaising with internal departments, answering calls, and making travel arrangements.
Managing internal and external correspondence on behalf of senior management.
Scheduling appointments, maintaining an events calendar, and sending reminders.

The Ideal Candidate

OND / HND / B.Sc qualification or related training.
1-2 years of experience as a personal assistant would be advantageous.
English, Full professional proficiency
A fast learner!
Excellent writing skills
Experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Strong organizational and interpersonal skills.
Excellent written and verbal communication skills.
Exceptional interpersonal skills.
Researching and monitoring industry trends
Ability to adhere to project timelines and meet scheduled deadlines.
Assisting with special events, pre and post event management
Preparing outgoing packages.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Advanced typing, note-taking, record keeping, and organizational skills.
Working knowledge of printers, copiers, scanners, and fax machines.
Ability to manage internal and external correspondence.
Strong negotiating skills
Ability to think proactively and creatively
A motivated self-starter who wants to excel and grow
Very organized and resourceful