Ongoing recruitment in a Mega Drug Distribution Company in Nigeria

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Nextzon Business Services Limited - Our client is a start-up mega drug distribution centre in the pharmaceutical sector located in Anambra State, and is looking to fill the role of the:


Job Title: HSE Officer 
Ref: HSEOFCR0015
Location: Anambra
Reports To: Admin Manager

Job Purpose

• Providing technical support to contribute to the application of effective Health, Safety and environmental management on a daily basis

Key Roles and Responsibilities

• Assist in compliance reviews, general risk assessments and other safety assessments to support Health, Safety and Environmental management
• Walk the floor/premises on a regular basis to establish HSE presence and provide support
• Provide assistance and advice on HSE issues to make recommendations to facility management
• Enforce HSE regulations (i.e. OSHA, EPA, LOTO, Hazard Communication etc.), report infractions and recommend solutions to Management
• Conduct daily and monthly HSE Meetings/Trainings and schedule as needed
• Perform facility HSE Inspections
• Ability to evaluate PPE and ensure proper use and maintenance of PPE
• Assist in emergency response and provide first aid treatment
• Oversee Behaviour-Based/Observation-Safety Programs
• Help develop Job Hazard Analysis (JHA)
• Ability to oversee Safety Incentive Programs
• Participate in detailed incident investigations and Root Cause Analysis

Required Skills and Competencies:

• Technical Capacity
• Collaboration and organizational Skills
• Problem Solving/Analytical
• Customer/Client Focus
• Project and Time Management
• Performance Management

Qualifications and Experience

• Bachelor's degree in any relevant field.
• Registered with a recognised HSE professional association would be an added advantage.
• Minimum of 8 years’ experience in field safety management
• Age below 35 years
• Detailed knowledge of applicable regulations
• IT Literate in Microsoft Word, Excel, PowerPoint, etc.

Job Title: Admin Officer
Ref: ADMOFCR0012
Location: Anambra
Reports To: Admin Manager

Purpose

• Directly assisting in the administrative, operational support and procurement functions of the business

Key Roles and Responsibilities

• Assist the Admin Manager in ensuring business-as-usual
• Supports the business operations by providing essential and quality administrative assistance
• Accepts and processes requisitions, orders and tracking requests
• Provides customer service and assistance to external and internal customers.
• Assist in the supervision of other support staff
• Maintain events and activity logs
• Procure assets, office consumables and monitor inventory
• Effective vendor management

Required Skills and Competencies:

• Germane Skills and Knowledge
• Detail-oriented
• Strong communication skills in-person and via phone & email
• Excellent multi-tasking ability
• Ability to work in a fast-paced environment
• Strong organisational skills
• Good team working skills
• Interpersonal skills
• Logical reasoning
• Numerical skills
• Technical skills

Qualifications and Experience

• A good first degree in Business administration or any of the social sciences
• A second degree in a relevant course will be an advantage
• Membership of relevant professional bodies
• Age 30 years and below
• Between 2-5 years of relevant experience in administration management with a reputable organization
• Demonstrated proficiency managing analytically rigorous initiatives.
• Demonstrated leadership potential in official duties

Job Title: IT Officer
Ref: ITOFCR0016
 Location: Anambra
Reports To: IT Manager

Job Purpose

• Facilitate operational efficiency of the IT solutions and infrastructure

Key Roles and Responsibilities

• Installation, configuration and maintenance of all computer hardware, software and accessoriesPlan and undertaking scheduled maintenance upgrades
• Engage platform users to identify and recommend required upgrades
• Obtaining replacement or specialist components, fixtures or fittings
• Checking computer equipment for electrical safety
• Maintaining records of software licenses
• Manage stock of equipment, consumables and other supplies
• Vendor(s)/service provider management
• Implementing policies and procedures for IT acquisition and utilization
• 1st line systems and solution support

Required Skills and Competencies:

• Strong technical skills with the ability to address a wide range of problems including: - network architecture; hardware and software; server administration; programming anf solutions development.
• Demonstrated Information Systems security knowledge and skills
• Experience in solutions delivery, implementation and integration
• Demonstrated competence in multiplesoftware environments: e.g. Windows 2003 Server, Windows 2000 Server, Windows XP Professional, Window Vista, SQL Server 2005, Veritas Backup Exec, Exchange 2003, etc.
• Ability to multi-task
• Good project execution and management skills

Qualifications and Experience

• A Bachelor's degree in Computer Science, Computer Engineering, Electrical Engineering or a related field
• 3-5 years of high level cum hands-on experience in an enterprise IT environment dealing with distributed systems distributed over multiple sites
• Age 30 years and below
• Possession of at least one of the following professional certifications, MCSE, CCNA/P, CCDA/P, etc. will be an added advantage

Job Title: Credit Officer
Ref: CRDTOFCR0013
Location: Anambra
Reports To: Finance Manager

Purpose

• Management of the credit risk associated with the portfolio and ensuring high quality of the portfolio

Key Roles and Responsibilities

• Monitoring of outstanding sales invoices, debts collection and scheduling meeting with customers towards resolving all disputed payment
• Analyse and evaluate distributor credit applications in line with company’s credit management policy
• Review and monitoring of customers’ credit limit
• Preparation of Weekly and Monthly debtors’ report and collections to Management
• Responsible for reconciliation of disputed account and negotiates to bring payment into line with terms
• Preparation of Dealers rebate and debtors provisions schedule to Financial Accountant
• Respond to all queries on payment by customer and proper treatment of WHT credit notes
• Maintenance of GL to ensure data integrity
• Monthly preparation of Prepayments schedules and posting of month end journals
• Participate in the annual and statutory physical stock taking exercise
• Assisting in the preparation and coordination of schedules to the Statutory Financial report
• Preparation of periodic and on-demand account reconciliation with key customers
• Carry-out APV/Pricing
• Continually review the existing SOPs and ensure update where necessary to meet current business environment and group standard requirement
• Create more awareness for staff on SOPs, and ensure adherence to policies
• Deploy Demand to Cash Policy aiming at reinforcing the internal control in the sales activities

Required Skills and Competencies

• Expert knowledge of credit underwriting policies, procedures, processes, collateral valuation, and documentation
• Good corporate and merchant credit and exposure analysis skills
• Strong process and project management skills
• Ability to read and interpret credit bureaus reports, analyze trade experience, and utilize external financial resources to underwrite credit requests
• Appreciation of finance & investment management principles
• Ability to use several accounting packages (Sage, QuickBooks, etc.)
• Knowledge of Microsoft excel, word processing, and other database applications
• Oral & Written Communication skills
• Relationship Management
• Possession of human skill (ability to interact effectively with people - both staff and clients alike)
• Ability to develop, build and maintain relationships with customers
• Expert knowledge of credit structuring, cash flow analysis, balance sheet analysis, profitability, liquidity, and solvency analysis and credit arrangements
• Advanced knowledge of financial modelling techniques and preparation of pro-forma financial statements
• Excellent presentation, oral and written communication skills

Qualifications and Experience

• Minimum of 5 years credit control experience in the FMCG or financial industry
• Age 30 years and below
• A good University degree or HND in Accounting or related field
• A recognised professional accounting certification (i.e. ACA, ACCA or equivalent)
• A post graduate degree or any other qualification/certification will be an added advantage

Job Title: Quality Control Officer
Ref:  QCOFCR0019
Location: Anambra
Reports To: Quality Control Manager

Job Purpose

• Implementing and managing quality control systems designed to ensure optimal stock quality (consistent with established standards, customer specifications and production goals)

Key Roles and Responsibilities

• Ensure a high level of internal and external customer service
• Investigate (and correct) customer issues and complaints relating to quality
• Engage in inspection and testing activities to ensure high technical integrity
• Carry out microbiological analysis on all stock to ensure optimal quality
• Establish quality standards and reliability expectancy for stock
• Provide technical and statistical expertise to stakeholders
• Formulate, document and maintain quality control standards and on-going quality control objectives
• Coordinate objectives with storage procedures in cooperation with other warehouse managers to maximize product reliability and minimise costs
• Create, document and implement inspection criteria and procedures
• Interpret quality control philosophy to key personnel within company
• Apply total quality management tools and approaches to analytical and reporting processes
• Interact with distributors to ensure quality of all purchased stock
• Conduct environmental test functions and applications
• Maintain active role on internal continuous improvement teams
• Effluent management & discharge
• Solid waste management and disposal
• Environmental metrics collation

Required Skills and Competencie:

• Technical Capacity
• Organizational Skills
• Problem Solving/Analytical
• Customer/Client Focus
• Time Management
• Collaboration
• Performance Management
• Leadership
• Business Acumen

Qualifications and Experience

• B.Sc. Degree in Microbiology or Pharmacology
• Registered with the pharmaceutical society of Nigeria
• Professional Qualification - IPAN, ICCON is an added advantage
• Age 30 years and below
• Strong Analytical & Problem solving skills
• Microsoft office proficiency.
• Use of High precision Analytical Instruments.
• 5 years minimum of experience

Job Title: Warehouse Supervisor (Prescription)
Ref:  ADMIN002
Location: Anambra
Reports To: Warehouse Manager

Purpose

• Oversee warehouse activities including storage, handling and management of Prescription drugs inventory in line with global best practice.

Key Roles and Responsibilities

• Control warehousing function to ensure efficient storage facilities, materials rearrangement & stocking, materials handling requirements, etc.
• Control quality prescription stock by implementing FIFO for lot items and continuous monitoring on expiry dates
• Ensure safety rules and regulations are strictly observed by all Company / Contractor's employees whilst dealing with sensitive, hazardous, volatile or heavy materials
• Manage the end-to-end warehouse and inventory management
• Ensure that movement details of materials are correctly recorded and updated to reflect all materials receiving/issuing transactions
• Maintain stock movement tracking and records
• Liaise with procurement and Finance units on inventory and account reconciliation
• finalizes reports on Goods receipt report and dispatches to concerned Department; and
• Optimize use of storage space and handling equipment
• Have a clear understanding of the company's strategic objectives
• Coordinating the use of automated and computerised warehouse management systems
• Maintain accurate stock control systems Monitor and track discrepancies (expired and shortage of chemicals) for corrective measures as per Inventory control best practices
• Supports Periodic physical inventory audits by Audit and Finance Team
• Planning future capacity requirements
• Discusses with warehouse team on ways of improving service level, housekeeping and controlling damages

Required Skills and Competencies:

• Proven warehouse management experience
• Expertise in warehouse management procedures and best practices
• Proven ability to implement process improvement initiatives
• Strong knowledge of warehousing Key Performance Indicators (KPIs)
• Hands on experience with warehouse management software and databases
• Leadership skills
• Strong decision making and problem solving skills
• Excellent communication skills

Qualifications and Experience

• A good first degree in Biochemistry, Microbiology, or similar courses
• A professional qualification in Supply Chain Management is advantageous
• Membership of relevant professional bodies
• Age below 40 years
• Minimum of 10 years sales experience in a Warehouse supervision and management

Job Title: Cashier
Ref:  CASHIER0024
Location: Anambra
Reports To: Finance Manager

Purpose

• Manage all cash collections and payments.

Key Roles and Responsibilities

• Maintains ledger record of all cash transactions processed at the business office
• Process on-premise cash and card payments Manage office petty cash account
• Itemise and total purchases by recording prices, departments, taxable and non-taxable items
• Maintains checkout operations by following policies and procedures; reporting needed changes
• Contributes to team effort by accomplishing related results as needed

Required Skills and Competencies:

• Self-motivated
• Results oriented
• Computer Literate
• Good Customer Service
• Time Management
• Good Work Ethics
• Fluency in English
• Excellent Numerical & Analytical Ability
• Committed approach to work and commitment to own professional development

Qualifications and Experience

• B.Sc or HND in Banking & Finance, Accounting, or a relevant discipline
• Minimum of 3 years’ experience in a similar role
• Very strong character commendations are necessary especially from previous employer(s)
• Membership of relevant professional bodies

Job Title: Warehouse Supervisor (Biologicals & Vaccines)
Ref: WHSPVBIO0020
Location: Anambra
Reports To: Warehouse Manager

Purpose

• Oversee warehouse activities including storage, handling and management of biological & vaccines inventory in line with global best practice.

Key Roles and Responsibilities

• Controls warehousing function to ensure efficient storage facilities, materials rearrangement & stocking, materials handling requirements, etc.
• Controls quality biological & vaccine stock by implementing FIFO for lot items and continuous monitoring on expiry dates
• Ensure safety rules and regulations are strictly observed by all Company / Contractor's employees whilst dealing with sensitive, hazardous, volatile or heavy materials
• Manage the end-to-end warehouse and inventory management
• Ensure safety rules and regulations are strictly observed by all Company / Contractor's employees whilst dealing with sensitive, hazardous, volatile or heavy materials
• Manage the end-to-end warehouse and inventory management
• Ensure that movement details of materials are correctly recorded and updated to reflect all materials receiving/issuing transactions
• Maintain stock movement tracking and records
• Liaise with procurement and Finance units on inventory and account reconciliation
• finalizes reports on Goods receipt report and dispatches to concerned Department; and
• Optimize use of storage space and handling equipmentHave a clear understanding of the company's strategic objectives
• Coordinating the use of automated and computerised warehouse management systems
• Maintain accurate stock control systems Monitor and track discrepancies (expired and shortage of chemicals) for corrective measures as per Inventory control best practices
• Supports Periodic physical inventory audits by Audit and Finance Team
• Plan future capacity requirements
• Discusses with warehouse team on ways of improving service level, housekeeping and controlling damages

Required Skills and Competencies:

• Proven warehouse management experience
• Expertise in warehouse management procedures and best practices
• Proven ability to implement process improvement initiatives
• Strong knowledge of warehousing Key Performance Indicators (KPIs)
• Hands on experience with warehouse management software and databases
• Leadership skills
• Strong decision making and problem solving skills
• Excellent communication skills

Qualifications and Experience

• A good first degree in Biochemistry, Microbiology, or similar courses
• A professional qualification in Supply Chain Management is advantageous
• Membership of relevant professional bodies
• Age below 40 years
• Minimum of 10 years sales experience in a Warehouse supervision and management

Job Title: Finance Officer
Ref:  FINOFCR0025
Location: Anambra
Reports To: Finance Manager

Purpose

• Facilitation of efficiency in the company’s finance unit / activities and direct overall financial plans and accounting practices within the company.

Key Roles and Responsibilities

• Coordinate with the Finance manager to ensure timely and appropriate cash flows, matched with the operational needs
• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports
• Ensure accurate keeping of account books (electronic and paper
• Preparation and submission of monthly Balance Sheet Reconciliations
• Help ensure that timely and accurate information is generated and disseminated accordingly to germane parties, to inform activity planning and forecasts
• Process all banking activities of the organisation, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
• Process all payments (cheque and/or cash) to/from suppliers, customers, service providers, and partners in line with established requirements
• Ensure all financial transactions in the organisation are appropriately approved, authorised and administered, in line with company policies
• Maintain the office cash box and disburse cash payments
• Ensure weekly cash counts are done and properly documented by non-finance staff
• Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
• Provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis
• In collaboration with the financial manager, support the training in financial management in accordance the business’s financial management policies
• Any other tasks as assigned by supervisor

Required Skills and Competencies:

• Financial analysis and execution
• Credit analysis
• Knowledgeable in the following key areas:
  • Financial Management and corporate finance
  • Accounting policies and standards
  • Financial analysis and interpretation
  • Management and Cost Accounting
  • Tax Management
• Appreciation of finance & investment management principles
• Ability to use several accounting packages (Sage, QuickBooks, etc.)
• Microsoft Office skills with high proficiency in the use of excel
• Oral & Written Communication skills
• Relationship Management
  • Possession of human skill (ability to interact effectively with people - both staff and clients alike)
  • Ability to build and manage banking relationships
• Leadership
• Proactive decision-maker
• Self-starter
• Sound ethics and integrity

Qualifications and Experience

• Level of Education - B.Sc. /HND or equivalent in Finance Accounts/Business Administration or a similar course
• Minimum of 5 years post-graduate experience in a similar position
• Age 30 years and below
• A recognised professional accounting certification (i.e. ACA, ACCA or equivalent)
• A post graduate degree or any other qualification/certification will be an added advantage

Job Title: Procurement Officer
Ref: PROCOFCR0017
Location: Anambra
Reports To: Procurement Manager

Purpose

• Processing purchasing transactions for equipment, materials, supplies, capital goods, and services

Key Roles and Responsibilities

• Anticipating levels of demand for products and keeping a constant check on stock levels
• Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
• Monitoring inflow and outflow of goods and adequately recording them
• Taking full responsibility of store and for any lost or unexplainable damage
• Liaising between suppliers, manufacturers, relevant internal departments and customers
• Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them
• Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided
• Processing payment invoices
• Keeping contract files and using them as reference for the future
• Forecasting price trends and their impact on future activities
• Producing reports and statistics using computer software
• Evaluating bids and making recommendations based on commercial and technical factors
• Ensuring procurement and supplier management activities are performed with probity and in compliance with relevant procurement regulations

Required Skills and Competencies

• Excellent commercial awareness and business negotiation skills
• Good oral and written communication skills;
• Analytical skills
• Ability to adapt to different client needs and to develop and maintain successful working relationships
• A good standard of numeracy in order to analyse facts and figures
• Time and project management skills

Qualifications and Experience

• A good first Degree in Business Studies; Purchasing and Logistics; Purchasing and Supply; Marketing; Management; or Engineering
• Membership of relevant professional bodies Chartered Institute of Purchasing and Supply (CIPS) will be an advantage
• Age 30 years and below
• At least 5 years of relevant experience is required
• Demonstrated proficiency managing analytically rigorous initiatives

Job Title: Technical Supervisor
Ref:  TECHSPV0023
Location: Anambra
Reports To: Warehouse Manager

Purpose

• Effectively managing and maintaining mechanical and electrical equipment used by the organisation

Key Roles and Responsibilities

• Diagnose mechanical problems in machinery or equipment
• Maintain/repair power-generating equipment, work tools or machinery
• Provide general technical support to the company on electrical/mechanical issues
• Perform periodic/random checks on all the company's facilities to confirm facilities and equipment are operating at optimal service levels and ensure compliance with laid down policies and procedures
• Define required spares for equipment and ensure required inventory levels are maintained
• Participate in the determination, installation and testing for equipment, spare parts, etc., in new warehouses
• Develop equipment maintenance plan/schedule (including spares) for all facilities/equipment
• Ensure the implementation of the maintenance schedule for all equipment/facilities at the warehouse location
• Supervise the prompt resolution of all maintenance related queries in assigned area
• Liaise with Service Providers /Maintenance staff to ensure prompt resolution of issues as required
• Ensure that all reported issues are tracked and promptly resolved
• Develop and document maintenance procedures/manuals
• Stay abreast of innovations/developments in facilities/equipment technology trend and proffer recommendations for improvement of the company’s facilities/equipment as required.

Required Skills and Competencies

• Good Technical Skills & Experience on Mechanical, Electrical/Electronic, Pneumatic Systems
• Good Team working, & People relationship skills
• Good Problem Solving Skills and a creative approach for new ideas
• A good level of computer literacy
• Ability to Prioritize and Plan effectively
• Effective Written and Verbal Communication Skills
• Quality Focus.

Qualifications and Experience

• B.Tech/HND Electrical Electronics or any relevant course of study
• Age below 40 years
• Minimum of 10 years’ experience in a similar role
• Demonstrated proficiency managing analytically rigorous initiatives.

Job Title: Sales Executive
Ref:  SALOFCR0026
Location: Anambra
Reports To: Head Sales

Purpose

• Securing the sales of a range of pharmaceutical products, while building and servicing long-term customer relationships.

Key Roles and Responsibilities

• Maintains positive working relationships with customers
• Arranging appointments with prospects, which may include pre-arranged appointments or regular ‘cold’ calling
• Developing tactics for increasing opportunity to meet and talk to contacts in the pharmaceutical sector
• Market range of pharmaceutical products to wholesalers and similar customers in the defined territory
• Keeping up with latest clinical data; interpreting, presenting, and discussing this data with health professionals to project new trends and demand for drugs
• Provide detailed market information on products, prices and the activities of competitors
• Maintaining Knowledge of new developments in the health sector, anticipating potential negative and positive impacts on the business and adapting strategy accordingly
• Opening and closing sales properly to win prospective customers
• Distribution and Sales of complete product range in the defined territory
• To actively participate in any promotions agreed upon by the organisation
• Recruit and recommend distributors at each of the existing and emerging markets on Monthly basis
• Ensure collection of outstanding debts, and keep sales to debtors’ ratio within the acceptable limit
• Meet the company monthly set target.

Required Skills and Competencies

• Experience in marketing and sales
• Knowledge of contracting, negotiating, and distribution network
• Strong analytical, numerical and problem solving ability
• Excellent communication, negotiation, interpersonal and team-work skills
• Ability to do business planning analysis and influence management
• Ability to present complex statistical data and financial information, both verbal & written, in a clear and concise manner
• Proven ability in the preparation of meaningful and accurate forecasts and budgets
• Proven ability in market intelligence and value chain
• Demonstrable management ability in the areas of cost control
• Strong organisational and time management skills, including the ability to manage sales teams.

Qualifications and Experience

• A good first Degree in Marketing or in the Social Sciences
• An second degree in a relevant course is required
• Membership of relevant professional bodies
• Age below 35 years
• Minimum of 5 years sales management experience in the FCMG sector, with at least 3 of the years spent in the pharmaceutical industry
• Verifiabe track record of delivering sustainable top line sales growth (references may be requested)
• Demonstrated knowledge of the south-east market.

How to Apply
Interested and qualified candidates should send their resumes (as an attachment), stating the reference code as the subject of the email, to: [email protected]

Note: All applications will be treated in strict confidence. Only shortlisted candidates who apply correctly will be contacted.

Application Deadline  9th March, 2016.

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