Ongoing recruitment at The Maryland Global Initiatives Corporation (MGIC) Nigeria
The Maryland Global Initiatives Corporation (MGIC) Nigeria, an affiliate of the University of Maryland Baltimore, is a Non-Governmental Organization funded by the U.S Government through the Center for Disease Control (CDC). Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S.
We are recruiting to fill the positions below:
Job Title: Personal Assistant
Location: Abuja
Job Type: Full Time
Position Description
- The Personal Assistant will report directly to the Country Director
- This position will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, research and technical organizational tasks
- The PA should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Duties and Responsibilities
- Preparing, reports, memos, invoices letters, and other documents.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming documents, emails, and other correspondence.
- Provide general administrative support.
- Other duties as assigned.
Qualifications
Education:
- Degree in the Sciences, Business Administration or any related field.
Experience, Knowledge, and Skills
Experience:
- Minimum of 3 years relevant experience
Skills:
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Language:
- Fluency in English (speaking, reading, and writing).
Job Title: Knowledge Management Expert
Location: Abuja
Job Description
- We are seeking to recruit a Knowledge Manager to support our expanding portfolio.
- The responsibilities of this position are to develop, plan, implement, synthesize and manage the knowledge management system to foster efficiency through reuse, facilitate creativity and innovation
- This position is expected to function independently, exercise discretion, and contribute to assignments and projects that require significant evaluation, originality, and ingenuity.
Key Functions
- Capture, organize, document and share UMB, CIHEB and PHIA knowledge internally and externally to UMB’s multi-stakeholders.
- Set up and maintain and update MGIC Nigeria’s knowledge management system in collaboration with the University of Maryland, Baltimore’s global knowledge management systems.
- Curate or assist in administering sections of internal knowledge management systems
- Serve as a member of CIHEB Knowledge Management task team and participate in regular meetings.
- Support the creation of guidelines, create a system for all CIHEB staff to explain the purpose and use of our frequently used knowledge sharing systems.
- Serve as a contact for questions about program management and knowledge sharing systems
- Regularly assist with planning and facilitating webinars, workshops, seminars, and training on various technical topics.
- Development effective and efficient tools for standardized materials.
Qualifications
Education:
- B.Sc in Social Science, Public Health and Master of Library or Information Science or Social Science or related field.
Skills:
- MS office - high proficiency
- Problem-solving skills
- Metadata or archiving skills
- Ability to communicate effectively
- international travel required
- Self-motivated, agile, innovative and resourceful.
Job Title: Logistics and Supply Chain Specialist
Location: Abuja
Job Type: Full Time
Position Description
- The Logistics and Supply Chain Specialist (PSCS) is responsible for coordinating inbound deliveries (local and international); properly accounting for goods receipts; coordinating temporary storage or staging; picking, packing and dispatching items for various projects
- This position reports to the Regional Procurement Advisor but also has direct communication with Director Finance and Administration
Duties and Responsibilities
- Coordination of logistics and supply management of health and non-health commodities for the grant.
- Ensure that procurement and tracking to point of use of health commodities and overall pharmaceutical management procedures follow relevant guidelines for health commodities management protocols and are compliant with all regulatory requirements.
- Ensure cost-effectiveness in the procurement and management of commodities (health and non-health commodities).
- Identify new strategies and cost-effective approaches to improve service delivery.
- Track shipments nationally and internationally as needed.
- Develop and maintain systems and mechanisms for the acquisition and delivery of health and non-health commodities that are most appropriate to the needs of the Nigeria program.
- Keeps abreast of processes, policies and procedures that enhance the efficiency and effectiveness of the logistics and supply chain services provided.
- Coaches technical and program teams on the use of Workspace/ERP and MGIC’s procurement and asset management policies.
- Provides guidance and advice on storage and shipping matters to other staff.
- Resolves issues pertaining to all aspects of the logistics and supply chain function.
- Other duties as assigned.
Qualifications
Education:
- Degree in Purchasing and Supply / CIPS Level 6; Master's Degree will added advantage
Experience, Knowledge, and Skills
Experience:
- Minimum of four (4) years relevant experience managing health supply chains on donor funded programs e.g. HIV, Malaria, etc.; managerial responsibility a plus
Skills:
- Knowledge of GON and USG procurement regulations
- Ability to work effectively in a team setting and independently
- Certified purchasing or procurement licensure is a plus
Language:
- Fluency in English (speaking, reading, and writing).
Job Title: Human Resources Officer
Location: Abuja
Position Description
- The HR Officer will report directly to the HR manager to support administrative and communication activities of the HR Unit
- The HR Officer is expected to be a conceptual thinker with superb organizational and time management skills
- S/he must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment
Duties and Responsibilities
- Support all internal and external HR related inquiries or requests.
- Maintain digital and electronic records of employees.
- Serve as point of contact with benefit vendors and administrators.
- Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
- Maintain calendars of HR management team.
- Oversee the completion of compensation and benefit documentation.
- Assist with performance management procedures.
- Schedule meetings, interviews, HR events and maintain agendas.
- Coordinate training sessions and seminars.
- Perform orientations and update records of new staff.
- Produce and submit reports on general HR activity.
- Process payroll and resolve any payroll errors.
- Complete termination paperwork and exit interviews.
- Keep up-to-date with the latest HR trends and best practice
- Other duties as may be assigned.
Qualifications
Education:
- Bachelor's Degree in Human Resources or related field.
- 2 years of experience as an HR Officer
- Exposure to Labor Law and employment equity regulations.
Language:
- High level of proficiency in English (speaking, reading, and writing)
Experience, Knowledge, and Skills
Experience:
- Years of applicable / technical job experience
- Years of general experience with required degree type, years of general job experience with preferred degree type
Skills and Abilities:
- Effective HR administration and people management skills.
- Exposure to payroll practices.
- Full understanding of HR functions and best practices.
- Excellent written and verbal communication skills.
- Works well under pressure and meets tight deadlines.
- Highly computer literate with capability in email, MS Office and related business and communication tools.
- Fantastic organizational and time management skills.
- Strong decision-making and problem-solving skills.
- Meticulous attention to detail.
- Ability to accurately follow instructions.
Job Title: Software Development Specialist
Location: Abuja
Position Description
- The Health Informatics Software Development Specialist designs and implements new features and technologies, and delivers high quality, high performance code in an agile environment. This position will lead the design, development, and maintenance of complex solutions with a focus on quality, performance, and resiliency.
Duties and Responsibilities
Leadership
Technical Expertise:
- Develop and routinely update all processes, standard operating procedures and documents for software management for the organization
- Perform In-Process Review including Code Walkthroughs
- Evaluate various solution options
- Create TDD (Technical Design Documents)
- Create, Review & Approve Design & Solutions
- Map Solution from business viewpoint
- Engage with client on requirements and application
- Participate in requirements analysis, design and test plan creations and test result verification
- Advise for production environment set up
- Breaking down large scale projects into manageable chunks
- Oversee the work being done by other software engineers working on the team, coordinating team activities with other teams and product groups, maintaining software architecture standards.
- Consistently defines and applies technologies, standards and software engineering practices, mentoring other team members
- Lead and Direct software engineering resources to ensure timely and quality delivery of services.
- Responsible for mentoring junior talent as well as directing technical staff through technical challenges, tasks and projects.
- Develop key product features within existing large-scale enterprise applications & new strategic initiatives.
- Participate in the full SDLC involving design, implementation, testing, and launching.
- Assist with the generation and analysis of business and functional requirements for proposed software solutions.
- Participate in and sometimes lead architectural and database design discussions as they relate to product direction.
- Create design specifications, documentation, and unit testing plans as defined by the Agile development process.
- Generate data for project planning, including task breakdown and estimation of work for a project. Tracks status within the project as necessary.
- Delegates tasks to project team members to balance work and increase team cross-training
- Raises long-term architecture issues within project
- Own the delivery of an entire piece of a system or application, and serve as a technical lead on small to midsize complex projects.
- Build software solutions where the problem is not well defined. Design and define the interaction between the other component pieces.
- Maintain and support software solutions post-production.
- Implements and debugs some of the more involved/complex functionality.
Representation:
- Collaborate with the government and other stakeholders on e- initiatives by attending TWG meetings, and implementation of all activities designed by the government
- Attend designated meetings in relation to cross cutting issues at different levels e.g. within organization (Team lead meetings, general staff meetings), outside (GON, various Partners meetings)
Communication:
- Maintain reports and documentation that are consistent with the task at hand and available to all concerned parties via emails or standard archiving options
- Connects easily with supervisees and colleagues at all levels in a professional manner
Creativity:
- Generate solutions or approaches to the most demanding problems within the team
- Establish workable, prioritized, and highly effective problem-solving plans for each problem
Mode of Evaluation:
- Biannual updated SOP for team
- Reports of representation attended (meetings, TWGs)
- Responses via email to supervisees, colleagues & management on key issues
- Documentation of innovative new ideas or problem-solving initiative
- Employee assessment of supervisor
Team Coordination and Supervision:
- Provide appropriate mentoring and support to each supervisee addressing their individual assigned task – (one on one physical visits, monthly meetings and documentation communication to each/all supervisees)
- Give supervisees the information, technology and reference materials necessary to perform their jobs
- Assign task to supervisees to build their capacity and demonstrate their skills in the task in:
- Site support: Each supervisee should have a copy of what sites have been assigned to them with a detailed SOW
- Developments: specific roles of each staff who be documented and communicate to the staff for each development activity
- Desk activities: Each supervisee should be made aware of the sites that they are responsible for reporting. Feedback on reporting rates and quality of data entered should be shared and discussed with supervisee routinely
- Conduct annual performance development plan and appraisal for each supervisee.
- Recommend performance awards and/or merit increases when appropriate. As merit increases and award programs are implemented, supervisors will be required to provide evaluations that demonstrate the performance of eligible supervisees
- Sign monthly timesheets and approve requests for time off. Your signature on a time record means you concur with the hours worked as recorded by your supervisee, including time taken off that may result in the supervisees inability to complete the required task
- Identify and support supervisees to complete at least 1 capacity building activity within the year relevant to the project
- Help supervisees address and resolve a wide variety of concerns and complaints. These typically involve job duties and job descriptions, performance standards, and relations with coworkers.
Mode of Evaluation:
- Annual PDPs and appraisals
- Quarterly documented feedback and coaching discussions
- Quarterly score card of work plan/assigned task and achievements
- Other duties as assigned.
Qualifications
Education:
- Bachelor's Degree in Computer Science, Electrical Engineering, Computer Engineering or similar technical discipline; or, equivalent demonstrable experience.
Experience, Knowledge, and Skills
Experience:
- 5 years systems development experience
- Successful full life-cycle implementation of a least 2 major projects
Specialized knowledge:
- Experience with software development methodology and release processes Excellent knowledge of software and application design and architecture
- Familiarity with software configuration management tools, defect tracking tools, and peer review
- Excellent knowledge of OS coding techniques, IP protocols, interfaces and hardware subsystems
- Possess different industries as a technical architect, from planning the structure of a large scale records database to the redesigning of a shop's e-commerce facility, to name a few
Skills and Abilities:
- Experience in software development and coding in various languages (C#, .NET, Java etc.)
- Experience in developing web applications using at least one popular web framework
- Possesses full working knowledge of technologies such as UNIX, Oracle, SQL Server and TCP/IP for example, as well as knowledge of one or more programming languages
- Strong organizational, time management, computer and communication skills, leadership, coaching and team building skills to strengthen and cultivate relationship to help achieve organizational goal.
- Ability to recognize the sensitivity to individual organizations needs and the impact on services of the introduction of IT solutions.
Abilities:
- Ability to multi-task, Analytical skills, Ability to follow verbal or written instructions, Thinking analytically, Communication, Using effective verbal communication, Using effective written communication, Handling stress & emotions, Concentrating on tasks, Making decisions, Adjusting to change, Examining/observing details, Sitting for long periods at a time
- Interpersonal/Individual Competencies: ability to work with other team members, flexibility, decisiveness and personal integrity
Language:
- Fluency in English (speaking, reading, and writing).
Job Title: Director of Implementation Science
Location: Abuja
Job Description
- We are seeking to recruit a Director of Implementation Science to support Operations Research and publications.
- The Director of Implementation Science will have the overall responsibility of leadership and management of the Implementation Science Unit. S/he will be responsible for making key decisions and solving problems in short timeframes while ensuring operational and project technical quality and integrity.
- The position will report to the Director of Strategic Information and manage a team of researchers and data analysts.
Key Functions
- Lead in the conceptualization and execution of relevant innovative implementation science research topics.
- Undertake advanced writing of publications, SOPs and technical papers.
- Support the Principal Investigator and technical team in scientific outputs and assisting with grant development, particularly implementation science-oriented grants such as NIH.
- Build implementation science, biostatistics and writing capacity among in-country staff. This will mean mentoring young data analysts and developing skills among other support staff.
- Generate outcome and impact evidence and develop into publications and white papers.
- Work with HQ technical leadership to integrate relevant components of implementation science.
- Support in the collection and monitoring of all projects and interpretation of findings.
- Lead the design of public health messaging and contribute to methods development for framework documents
- Actively participate and contribute to publications in peer reviewed journals and other program briefs and manuscripts
- Provide scientific and writing support for proposal preparation
- Engage in other tasks as requested by the Director, Strategic Information & Country Director.
Qualifications
Education:
- Master of Science or Doctoral Degree in Epidemiology, Social Statistics or related field.
Knowledge, Skills, and Experience:
- Experience: 6 - 10 years
- Prior experience in monitoring, designing, and implementing programs in health, HIV / AIDS, TB, or health systems strengthening, with demonstrated supervision experience.
- Prior experience in using electronic medical records
- Experience in impact and evaluation studies design and execution
- A familiarity with US Government Agencies and PEPFAR reporting requirements.
- Analysis and data management skills as well as demonstrated analytical skills and experience in identifying and evaluating best practices and state-of-the-art approaches to be utilized by public health projects
- Experience working in global health and in developing countries
- Experience working with statistical software platforms (R, STATA, SAS, SPSS etc.),
- Excellent written and oral communication skills in English.
- Ability to communicate and coordinate effectively with donors, ministries of health, project partners.
Job Title: Biostatistics Specialist
Location: Abuja
Position Description
- The Biostatistics Specialist will report directly to the Biostatics Lead
- S/he will collect large volumes of data from varying sources, clean and interpret data, create solutions to overcome challenges and communicate with interested parties
- S/he will provide support with project plans and timelines for the Biostatics Unit.
Duties and Responsibilities
- Supports Biostatistics lead in running of Biostatistics unit
- Provide biostatistical consultation to clients or colleagues
- Develop guidelines for how data should be collected
- Determination of sample size requirements for studies.
- Determine project plans, timelines, or technical objectives for statistical aspects of biological research studies
- Write program code to analyze data using statistical analysis software
- Prepare statistical data for inclusion in reports to data monitoring committees, federal regulatory agencies, managers, or clients.
- Prepare articles for publication or presentation at professional conferences.
- Write detailed analysis plans and descriptions of analyses and findings for research protocols or reports.
- Prepare tables and graphs to present clinical data or results.
- Draw conclusions or make predictions based on data summaries or statistical analyses.
- Design surveys to assess health issues.
- Develop or implement data analysis algorithms.
- Collect data through surveys or experimentation.
- Develop or use mathematical models to track changes in biological phenomena such as the spread of infectious diseases.
- Review clinical or other medical research protocols and recommend appropriate statistical analyses.
- Analyze clinical or survey data using statistical approaches such as longitudinal analysis, mixed effect modeling, logistic regression analyses, and model building techniques
- Other duties as assigned.
Qualifications
Education:
- Master's Degree in Mathematics, Statistics, Biostatistics, Epidemiology, or related scientific field is required. A PHD is an advantage
Experience, Knowledge, and Skills
Experience:
- Minimum of 5 years working experience doing data analysis or epidemiology
Skills:
- Strong mathematical skills, Statistics skills, Problem solving, Adaptability, Written and oral communications skills, Strong teamwork skills, Critical thinking, and Strong computer background
- Interpersonal/Individual Competencies: ability to work with other team members, flexibility, decisiveness and personal integrity
Specialized knowledge:
- Expert use of at least 2 data management and analysis tools
Professional Certification:
- Certification in any applicable Health care professional body is desirable but not required
Language:
- Fluency in English (speaking, reading, and writing).
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Instruction
- Qualified and interested applicants should submit a single Microsoft Word-formatted or PDF document consisting of a Cover Letter, CV, citizenship information, and salary expectations.
- Please identify the location and position for which you are applying in the subject line.
- Please note that MGIC will not sponsor work permits for this position. Applicants must be eligible to work in the location designated in the job posting.
- Only applicants meeting minimum qualifications will be considered or contacted.
- Applications will be considered as received.
- No phone calls, please
Application Deadline 20th January, 2021.