Ongoing Recruitment at Mercy Corps,16th february, 2017

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we collaborate to put bold solutions into action - helping people triumph over adversity and build stronger communities from within, now and for the future. In Nigeria, Mercy Corps operates in over 13 states focusing on key thematic areas of humanitarian response, conflict mitigation and adolescent girls' empowerment. We are recruiting to fill the position below: Job Title: Monitoring and Evaluation Officer Locations: Northern Nigeria and FCT Project Summary

  • The Feed the Future Nigeria Livelihoods Project is targeted at reducing levels of poverty among vulnerable households in 3 States and 6LGAs and 1 AC in Northern Nigeria and FCT.
General Position Summary
  • The FFL Monitoring, Evaluation & Learning (MEL) Officer will support the project on all monitoring and evaluation needs across implementing area.
  • S/he will support the Program Manager in ensuring timely and quality reporting.
  • The MEL Officer will provide program staff with the information and training to capture monitoring metrics regularly and efficiently.
  • S/he will support data collection, analysis activities and regularly providing technical oversight, problem-solving and support.
Essential Job Functions
  • In coordination with program staff, adapt existing M&E systems to monitor and evaluate project activities and impact, in accordance with existing Mercy Corps DM&E guidelines.
  • Manage capturing data across program interventions and analyze data collected during monitoring and evaluation activities.
  • Oversee data tracking and analysis on regular basis and ensure that data and metrics in field reports are accurate.
  • Write, edit, and summarize field reports to develop quality and informative monthly and quarterly reports for donors and internal teams.
  • Work with the program team to identify opportunities to innovate M&E systems.
  • In partnership with program team document lessons learned and best practices for dissemination within Mercy Corps, to donors, other agencies and interested parties
  • Support pre and post monitoring, need assessments, survey, focus groups and evaluation or verification as well as other studies at the project level.
  • Utilize standard Mercy Corps assessment tools and help in developing new tools.
  • Provide input on the design and implementation of baseline studies, mid-term evaluations and final evaluations.
  • Conduct regular field visits to meet the beneficiaries, coordinate with project officers, to capture data correctly and efficiently to ensure regular and accurate information.
  • Track and report lessons learned, prepare success stories about the program and share with management for wider circulation.
  • Work closely with program teams for filing/archiving documentation both soft copies and hard copies.
  • Maintain relevant program and correspondence files related with DM&E.
  • Manage M&E tasks related to closing out projects and checking final project evaluation documents.
  • Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
  • Carry out any other duties as assigned.
The position will report to:
  • Feed the Future Nigeria Livelihoods Project Manager and will working closely with MCNs MEL Manager and other M&E Officers (as and when required)
Organizational Learning:
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Knowledge and Experience
  • BA/S in relevant field or other similar field; MA/MS/MBA or equivalent preferred.
  • At least 2 years of experience in development, implementation, monitoring and evaluation or other learning efforts is required.
  • Experience developing and disseminating regular communication materials and updates
  • Experience conducting rapid needs assessments.
  • Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public.
  • Proficiency with MS Office software required (Outlook, Word, Excel, PowerPoint)
  • Demonstrated training and facilitation experience
  • Ability to work under pressure
  • Demonstrated strengths in analytical skills, monitoring and evaluation, and report writing
  • Knowledge of statistical analysis software such as SPSS, EPI Info and mobile data collection platforms preferable
  • Strong interpersonal, intercultural and communication skills
  • Excellent oral and written skills and computer skills
  • Fluency in English; fluency in Hausa is required (but not essential).
Success Factors
  • Skilled writer and synthesizer of diverse and complex information, helping teams generate new insights into their work, the needs of their countries and the region, and how program impact can be scaled.
  • Talent for organizing and cataloging information essential
  • Sense of creativity essential
  • Positive attitude and ability to work well on a team is essential
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members is required
  • Ability to understand the larger picture while remaining focused on the details
  • Ability to work with diverse groups of people
  • Conscientious, with an excellent sense of judgment
  Job Title: Sub-award Compliance Officer - Gender Program Location: Abuja Program / Department Summary
  • The Mercy Corps Finance Department is responsible for all financial functions in Nigeria, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
  • The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps' internal policies and procedures.
  • In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
  • Working in the Finance Department under the direction of the Senior Finance officer-Subaward management, the Subaward compliance officer-Conflict program is responsible for monitoring subgrants and subgrantees of Conflict program, to ensure compliance with the terms and conditions of the subgrant agreement.
  • The Subaward compliance officer-Conflict program is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files in Conflict program.
Essential Job Functions
  • In charge of gender program subgantee budgets including coding compliance, review and monitoring
  • Support/supervise SWODEN, CAPP and AHI (ENGINE sub recipients) in Kano, Kaduna and Lagos
  • Provide support on gender program budgets and budget revisions
  • Review gender program subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
  • Assist in gender program subgrantee site audits and prepare site visit reports.
  • Conduct gender program subgrantee pre-award assessments for Gender program and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
  • Assist in the preparation and review of GENDER program subgrant agreements.
  • Assist in the review of gender program subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
  • Assist in gender program subgrantee site audits and prepare site visit reports.
  • Follow up on all gender program subgrant compliance issues and audits and document resolutions.
  • Assist in the Maintenance of subgrant tracking as well as financial files in accordance with the Field Finance Manual for gender program.
  • Process gender program subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
  • Assist in gender program subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  • Other duties as assigned.
Knowledge and Experience
  • Three or more years of finance experience, including budgeting and grant management or auditing
  • A University degree in Finance, Accounting or a related Business field is required.
  • Two years experience in the Finance Department of an non-governmental organization
  • Good understanding of major international donor rules and non-profit accounting
  • Prior experience with computerized general ledger software
  • Advanced computer skills in MS Office programs, particularly Excel and Access.
  • Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
  • Excellent oral and written English skills
Success Factors
  • The ability to interact effectively with international and national personnel is required.
  • A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
  • A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
  • The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical.
  • The Subaward compliance officer-Gender program must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.
 Job Title: Senior Project Officer - Policy & Governance Location: Lagos Program / Department Summary
  • The Educating Nigerian Girls in New Enterprises (ENGINE) Programme is an initiative to improve learning outcomes and the economic status of marginalized adolescent girls aged 16-19 in the Northern Nigerian states of Kano and Kaduna, the Federal Capital Territory (FCT) and the metropolis of Lagos, Nigeria.
  • ENGINE through funding from the UK Department for International Development’s Girls Education Challenge, the Coca-Cola Company and other stakeholders supported over 18,000 marginalized girls to reduce education and financial barriers in its first implementation phase.
  • In its second phase, ENGINE 2 will facilitate transition of these girls into functional literacy, numeracy and scale up their business opportunities and linkages.
  • ENGINE 2 will further increase girls’ and young women’s access to (1) financial education and life skills; (2) peer to peer networks and mentoring; and (3) direct assets (materials and savings). Beneficiaries will be integrated into value chains as well as conduct other market-driven employment opportunities.
  • ENGINE 2 will also work with girls in formal and informal education to increase their learning opportunities and outcomes to prepare them for future economic activities and work in the policy environment to provide an enabling environment for girls to flourish in their chosen pathways.
General Position Summary
  • The Senior Project Officers will support field implementation of the ENGINE program including coordinating sub-grantee partner, schools/community stakeholders and resources to ensure that the program meets performance-based targets on time and within budget, per DfID requirements.
  • S/he will monitor sub-grantee partner in the state and ensure program funds are spent efficiently and maximize Value for Money per DfID requirements.
  • S/he will supervise and build the capacity of partner staff and ensure accountability to Mercy Corps policies and donor rules and regulations.
Essential Job Responsibilities Program Support:
  • Provide field support to ENGINE functional literacy, numeracy and school to work programming for both in school and out-of-school marginalized girls.
  • Coordinate sub-grantee activities including programmatic implementation, budget & liquidation process and timely reporting.
  • Provide linkages to opportunities for additional networks within schools, link girls with Islamic and/or community-based education, increasing economic assets through savings clubs and links to financial institutions.
  • Ensure implementation of activities is on time, target and budget, using effective systems to reach desired impacts in order to assess the ENGINE effectiveness and impact and propose recommendations for improvements.
  • Maintain systems ensuring effective and transparent use of financial resources for timely reporting especially for sub-grantee partners.
  • Implement and model Mercy Corps’ philosophy of social entrepreneurship and leverage Mercy Corps’ best practices.
  • In collaboration with the Monitoring Evaluation and Learning team, implement relevant surveys, need assessments, data and information collection for on-going monitoring in the state assigned.
Team Management:
  • Sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • With the Deputy Project Director, supervise, hire and orient new field team members as necessary.
  • Provide team members with information, tools and other resources to improve performance and reach objectives.
  • Implement performance planning and management systems, establish performance expectations with team members, and regularly provide constructive feedback on team members’ performance.
Finance & Compliance Management:
  • Ensure compliance of sub-grantee partners with donor and Mercy Corps regulations related to field programming.
Influence & Representation:
  • Identify, build and manage collaborative partnerships with sub-grantee, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
  • Participate in education coordination and other donor coordination meetings or workshops and/or as requested by the Project Advisor.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that field team members operate in a secure environment and are aware of policies
Organizational Learning:
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Knowledge and Experience
  • Master's Degree or its equivalent in Education, Management, Social Sciences, International Development or other relevant field.
  • A minimum of 4 years of progressive work experience including at least 1 year in a technical coordination role on education, gender- focused or skills building program.
  • Experience working on a large-scale education or school to work and especially targeting marginalized girls or young women programs required. Prefer expertise in at least one of the following areas: accelerated learning programs, Islamic and/or community-based education targeting community acceptance of girl’s education, increasing economic assets through savings clubs and links to financial institutions. Experience using SMS for training or messaging preferred.
  • Strong understanding of DfID compliance issues.
  • Strong management skills, with good understanding of relevant cross-cultural issues in high security environment.  Experience managing a multi-organizational team (international and national partners) is a plus.
  • Experience working in Northern Nigeria strongly preferred.
  • Strong written and oral communication skills in English required, including report development, writing and editing. Hausa language skills preferred
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
  • Demonstrated experience working with state-level ministries and government officials, Ministry of Education experience preferred.
Success Factors
  • The successful candidate will combine exceptional leadership, management and technical skills with a focus on innovative interventions to engage adolescent girls in informal education and skills building linked with private sector entrepreneurship and employment opportunities in a culturally and religiously conservative environment.
  • S/he will have an outstanding ability to develop, implement and manage innovative and complex programs within the current and future program structure of Mercy Corps in the region. Multi-tasking, prioritizing, problem solving and simultaneous attention to detail and strategic vision are essential.
  • The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.
  • Mercy Corps team members represent the agency both during and outside work hours .Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
   Job Title: Senior Project Officer - Policy & Governance Location: Kano Program / Department Summary
  • The Educating Nigerian Girls in New Enterprises (ENGINE) Programme is an initiative to improve learning outcomes and the economic status of marginalized adolescent girls aged 16-19 in the Northern Nigerian states of Kano and Kaduna, the Federal Capital Territory (FCT) and the metropolis of Lagos, Nigeria.
  • ENGINE through funding from the UK Department for International Development’s Girls Education Challenge, the Coca-Cola Company and other stakeholders supported over 18,000 marginalized girls to reduce education and financial barriers in its first implementation phase.
  • In its second phase, ENGINE 2 will facilitate transition of these girls into functional literacy, numeracy and scale up their business opportunities and linkages.
  • ENGINE 2 will further increase girls’ and young women’s access to (1) financial education and life skills; (2) peer to peer networks and mentoring; and (3) direct assets (materials and savings). Beneficiaries will be integrated into value chains as well as conduct other market-driven employment opportunities.
  • ENGINE 2 will also work with girls in formal and informal education to increase their learning opportunities and outcomes to prepare them for future economic activities and work in the policy environment to provide an enabling environment for girls to flourish in their chosen pathways.
General Position Summary
  • The Senior Project Officers will support field implementation of the ENGINE program including coordinating sub-grantee partner, schools/community stakeholders and resources to ensure that the program meets performance-based targets on time and within budget, per DfID requirements.
  • S/he will monitor sub-grantee partner in the state and ensure program funds are spent efficiently and maximize Value for Money per DfID requirements.
  • S/he will supervise and build the capacity of partner staff and ensure accountability to Mercy Corps policies and donor rules and regulations.
Essential Job Responsibilities Program Support:
  • Provide field support to ENGINE functional literacy, numeracy and school to work programming for both in school and out-of-school marginalized girls.
  • Coordinate sub-grantee activities including programmatic implementation, budget & liquidation process and timely reporting.
  • Provide linkages to opportunities for additional networks within schools, link girls with Islamic and/or community-based education, increasing economic assets through savings clubs and links to financial institutions.
  • Ensure implementation of activities is on time, target and budget, using effective systems to reach desired impacts in order to assess the ENGINE effectiveness and impact and propose recommendations for improvements.
  • Maintain systems ensuring effective and transparent use of financial resources for timely reporting especially for sub-grantee partners.
  • Implement and model Mercy Corps’ philosophy of social entrepreneurship and leverage Mercy Corps’ best practices.
  • In collaboration with the Monitoring Evaluation and Learning team, implement relevant surveys, need assessments, data and information collection for on-going monitoring in the state assigned.
Team Management:
  • Sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • With the Deputy Project Director, supervise, hire and orient new field team members as necessary.
  • Provide team members with information, tools and other resources to improve performance and reach objectives.
  • Implement performance planning and management systems, establish performance expectations with team members, and regularly provide constructive feedback on team members’ performance.
Finance & Compliance Management:
  • Ensure compliance of sub-grantee partners with donor and Mercy Corps regulations related to field programming.
Influence & Representation:
  • Identify, build and manage collaborative partnerships with sub-grantee, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
  • Participate in education coordination and other donor coordination meetings or workshops and/or as requested by the Project Advisor.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that field team members operate in a secure environment and are aware of policies
Organizational Learning:
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Knowledge and Experience
  • Master's Degree or its equivalent in Education, Management, Social Sciences, International Development or other relevant field.
  • A minimum of 4 years of progressive work experience including at least 1 year in a technical coordination role on education, gender- focused or skills building program.
  • Experience working on a large-scale education or school to work and especially targeting marginalized girls or young women programs required. Prefer expertise in at least one of the following areas: accelerated learning programs, Islamic and/or community-based education targeting community acceptance of girl’s education, increasing economic assets through savings clubs and links to financial institutions. Experience using SMS for training or messaging preferred.
  • Strong understanding of DfID compliance issues.
  • Strong management skills, with good understanding of relevant cross-cultural issues in high security environment.  Experience managing a multi-organizational team (international and national partners) is a plus.
  • Experience working in Northern Nigeria strongly preferred.
  • Strong written and oral communication skills in English required, including report development, writing and editing. Hausa language skills preferred
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
  • Demonstrated experience working with state-level ministries and government officials, Ministry of Education experience preferred.
Success Factors
  • The successful candidate will combine exceptional leadership, management and technical skills with a focus on innovative interventions to engage adolescent girls in informal education and skills building linked with private sector entrepreneurship and employment opportunities in a culturally and religiously conservative environment.
  • S/he will have an outstanding ability to develop, implement and manage innovative and complex programs within the current and future program structure of Mercy Corps in the region. Multi-tasking, prioritizing, problem solving and simultaneous attention to detail and strategic vision are essential.
  • The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.
  • Mercy Corps team members represent the agency both during and outside work hours .Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
Job Title: Administrative & Logistics Assistant Location: Abuja Program / Department Summary
  • Mercy Corps has been present in Nigeria since December 2012, focusing its interventions on adolescent girls' empowerment, economic development and conflict mitigation. In mid-2014, Mercy Corps has decided to address the rising humanitarian needs among displaced households and vulnerable host communities by in the northeast Nigeria and started its humanitarian program.
  • With funding from variety of donors, including OFDA, FFP, EU and ECHO, the humanitarian program has been focusing on food assistance, non-food items distribution, protection, livelihoods support, WASH and capacity building of humanitarian response actors.
  • All Mercy Corps interventions in Nigeria are implemented in a conflict and gender sensitive manner.
General Position Summary
  • The Admin & Logistics assistant will be responsible for some of the administrative & logistics functions and will be based in Abuja .
  • The candidate will work under the direct supervision of the Admin and Logistics Officer to support operations process of MC Nigeria.
  • The successful candidate will undertake any other official tasks that might be required working in close collaborations with other operations team members as well as Programs.
Essential Job Responsibilities Administration:
  • Maintain staff attendance records.
  • Receive, log in and distribute incoming mails and correspondences.
  • Greet & receive all visitors, suppliers etc. and direct to proper person or department.
  • Monitor contracts (hotels, car hires, generator servicing, and security, property, cleaning contracts e.c.t) and notify the admin & logistics officer of expiry dates.
  • Assist in managing appropriate filing systems of office correspondences.
  • Assisting in monitoring activities of the cleaners & security guards.
  • Monthly collation of supplies and raise Purchase request for replenishments.
  • Assist in maintaining stock inventory and manage distribution of all office supplies.
  • Assist in ensuring the office ambiance is regularly monitored and maintenance addressed
  • Assist in any other necessary administrative and office management details.
  • S/he is responsible for ensuring the staff movement board in Abuja office is updated weekly.
Logistics:
  • Log in TARs, share with drivers and support in making travel arrangements such as car hire, hotel and air ticket bookings for staff.
  • Supervise the entire drivers' unit activities in Mercy Corps
  • Provide drivers' unit monthly report inclusive of the following;
    • fuel consumption
    • vehicle movement
    • Service/repair report
  • Track purchase of diesel and fuel;
    • keep record of diesel consumption
    • keep record of drivers' travels
  • Assist in compiling summary of monthly vehicle log sheets of MC vehicles.
  • Monitor operation of generator and inverter as well as the servicing schedule.
  • Make visa enquiries from embassy on behalf of staff.
  • Follow up of correspondences between Mercy Corps and external stakeholders when required.
  • Review invoices and prepare payment requests.
General:
  • Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
  • Other duties as assigned.
Knowledge and Experience
  • BA/S in relevant field required
  • Minimum 1-2 years of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field.
  • Strong organization skills.
  • A demonstrated ability to multi-task and process information into action to avoid delays in program implementation.
  • A clear understanding of procurement ethics and donor compliance is essential.
  • Ability to interact effectively with international and national personnel.
  • Commitment to renewing and maintaining knowledge of best practices
  • Ability to work under pressure
  • Strong interpersonal, intercultural and communication skills
  • Excellent oral and written skills and computer skills
  • Strong computer skills on MS office programs
  • Fluency in English is required.
Success Factors:
  • The successful candidate will have a can-do attitude. Ideally, s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, including remote management. S/he is a problem solver, who is adept in successfully dealing with issues of complexity. S/he is an active listener and contributor, working to create a strong team share ideas and learn. Conscientious with an excellent sense of judgment.
  • Mercy Corps team members represent the agency both during and outside work hours.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
   Job Title: Program Officer - Food Commodities Location: Damboa, Borno Program/Department Summary
  • Mercy Corps Nigeria’s humanitarian program aims to provide assistance to populations affected by the crisis in Northeast Nigeria.
  • With funding from humanitarian donors including WFP, OFDA, FFP, EU, and ECHO the humanitarian programs engages in several interventions including but not limited to food assistance, non-food items (NFI), protection, livelihoods, cash transfers, WASH and capacity building of humanitarian response actors.
  • Mercy Corps is scaling-up and expanding its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional assistance in a wider geographic area.
General Position Summary
  • The Mercy Corps Program Officer (Food Distribution) will ensure that all documentations in relation to distributions are regularly maintained as per donor’s requirement and MC’s standard commodity management policies and procedures, and made available to the management in an orderly manner.
  • The position is based in Damboa with at least 100% time to be spent in the field in training, and assisting Food distributors to perform their job as per the expectation of the agency.
  • Support the deputy team lead in developing food requirement and distribution plan to be shared with WFP.
Essential Job Functions
  • Working with information provided by the Program team, the Food Distribution Officer will create weekly distribution schedules for commodities being delivered to distribution points. The Food Distribution Officer will coordinate with warehouse manager and logistics team to ensure that sufficient commodities, labor and transportation are available to realize distribution schedule effectively
  • Based on the distributions plans, prepare individual dispatch store release order and obtain approval from the Deputy Team Leader and Nutrition Officer.
  • Accompany distributions to field and ensure that distribution is carried out in accordance with commodity handling guidelines. Check completeness of beneficiary list. Ensure distribution point has sufficient labor/volunteer available to accomplish job
  • Arrange proper crowd control barriers such as fencing, guards, etc., to facilitate smooth and speedy distribution of commodities.
  • Ensure distribution date/time and inform recipients through te community leaders
  • If required, arrange necessary scoops, scales and scoopers
  • Display on visible sign board/banner and at the distribuiton center the actual ration scale to be used on that particular day and ensures that beneficiaries are aware of their right ration
  • Ensure issuance of correct rations to intended recipients through proper distribuiton/scooping procedures.
  • Fill out monitoring form following each distribution. Document and analyze any problems encountered during distribution and recommend follow-up
  • Provide daily and weekly report to Deputy Team Leader and Nutrition Officer comparing actual and planned distribution
  • Complete standard Distribution Center visit report at the end of each distribution and submit to Deputy Team Leader. Before Submitting to the supervisor make sure that the total quantity of each commodity distributed reconciled to the distribution list
  • Ensure that commodity balances at the end of the distribution are returned to Mercy Corps warehouse through return waybill documenting the commodity/units/ and total kilogram.
  • Ensure to prepare loss and adjustment report for any loss of commodity at the time of distribution.
  • As needed, perform training on commodity handling and food distribution to the program staff, and community leader.
  • Complete all monitoring, evaluation and data reports in timely, accurate manner.
  • Establish cordial, professional relations with communities and others involved with food logistics, allowing Mercy Corps to provide appropriate assistance and enforce conditions for receiving food distribution.
  • Represent Mercy Corps in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Knowledge and Experience
  • Degree in relevant field required;
  • 3 years of experience working on the development, implementation, administration and compliance of a field-based international development or humanitarian program; general program management experience required.
  • Must have full knowledge on food and non-food distribution working with UN or INGO.
  • Minimum two to three year work experience working in large scale IDP camps/host food distribution.
  • Should have professional approach dealing with refugees and IDP beneficiaries
  • Experience working with multiple stakeholders to identify beneficiaries according to criteria required.
  • Experience with running assessments, monitoring and evaluation and other learning efforts required.
  • Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public.
  • Commitment to renewing and maintaining knowledge of best practices
  • Demonstrated training and facilitation experience
  • Ability to work under pressure
  • Should be a team player and adjust to work in team.
  • Demonstrated strengths in analytical skills, monitoring and evaluation, and report writing
  • Strong interpersonal, intercultural and communication skills
  • Excellent oral and written skills and computer skills
  • Fluency in English; fluency in Hausa is required.
Success Factors
  • The successful candidate will have a can-do attitude. Ideally s/he will have previous experience in working in emergency programs in insecure and conflict-affected contexts.
  • S/he is a problem solver, an effective community mobilizer who is adept in successfully dealing with issues of complexity.
  • S/he is an active listener and contributor, working to create a strong team share ideas and learn.
   Job Title: Program Officer (Food Distribution) Location: Damboa , Borno Supervisory Responsibility: Food distributors Reports Directly To: Deputy team leader Works Directly With: Finance, Program, MEL, and Operation Teams Program/Department Summary Mercy Corps Nigeria’s humanitarian program aims to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including WFP, OFDA, FFP, EU, and ECHO the humanitarian programs engages in several interventions including but not limited to food assistance, non-food items (NFI), protection, livelihoods, cash transfers, WASH and capacity building of humanitarian response actors. Mercy Corps is scaling-up and expanding its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional assistance in a wider geographic area. General Position Summary
  • The Mercy Corps Program Officer (Food Distribution) is to ensure that all documentations in relation to distributions are regularly maintained as per donor’s requirement and MC’s standard commodity management policies and procedures, and made available to the management in an orderly manner.
  • The position is based in Damboa with at least 100% time to be spent in the field in training, and assisting Food distributors to perform their job as per the expectation of the agency. Support the deputy team lead in developing food requirement and distribution plan to be shared with WFP.
Job Responsibilities
  • Working with information provided by the Program team, the Food Distribution Officer will create weekly distribution schedules for commodities being delivered to distribution points. The Food Distribution Officer will coordinate with warehouse manager and logistics team to ensure that sufficient commodities, labor and transportation are available to realize distribution schedule effectively
  • Based on the distributions plans, prepare individual dispatch store release order and obtain approval from the Deputy Team Leader and Nutrition Officer.
  • Accompany distributions to field and ensure that distribution is carried out in accordance with commodity handling guidelines. Check completeness of beneficiary list. Ensure distribution point has sufficient labor/volunteer available to accomplish job
  • Arrange proper crowd control barriers such as fencing, guards, etc., to facilitate smooth and speedy distribution of commodities.
  • Ensure distribution date/time and inform recipients through te community leaders
  • If required, arrange necessary scoops, scales and scoopers
  • Display on visible sign board/banner and at the distribuiton center the actual ration scale to be used on that particular day and ensures that beneficiaries are aware of their right ration
  • Ensure issuance of correct rations to intended recipients through proper distribuiton/scooping procedures.
  • Fill out monitoring form following each distribution. Document and analyze any problems encountered during distribution and recommend follow-up
  • Provide daily and weekly report to Deputy Team Leader and Nutrition Officer comparing actual and planned distribution
  • Complete standard Distribution Center visit report at the end of each distribution and submit to Deputy Team Leader. Before Submitting to the supervisor make sure that the total quantity of each commodity distributed reconciled to the distribution list
  • Ensure that commodity balances at the end of the distribution are returned to Mercy Corps warehouse through return waybill documenting the commodity/units/ and total kilogram.
  • prepare loss and adjustment report for any loss of commodity at the time of distribution.
  • As needed, perform training on commodity handling and food distribution to the program staff, and community leader.
  • Complete all monitoring, evaluation and data reports in timely, accurate manner.
  • Establish cordial, professional relations with communities and others involved with food logistics, allowing Mercy Corps to provide appropriate assistance and enforce conditions for receiving food distribution.
  • Represent Mercy Corps in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  • Other duties as assigned.
Knowledge And Experience
  • BA/S in relevant field required;
  • 3 years of experience working on the development, implementation, administration and compliance of a field-based international development or humanitarian program; general program management experience required.
  • Must have full knowledge on food and non-food distribution working with UN or INGO.
  • Minimum two to three year work experience working in large scale IDP camps/host food distribution.
  • Should have professional approach dealing with refugees and IDP beneficiaries
  • Experience working with multiple stakeholders to identify beneficiaries according to criteria required.
  • Experience with running assessments, monitoring and evaluation and other learning efforts required.
  • Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public.
  • Commitment to renewing and maintaining knowledge of best practices
  • Demonstrated training and facilitation experience
  • Ability to work under pressure
  • Should be a team player and adjust to work in team.
  • Demonstrated strengths in analytical skills, monitoring and evaluation, and report writing
  • Strong interpersonal, intercultural and communication skills
  • Excellent oral and written skills and computer skills
  • Fluency in English and Hausa is required.
   Job Title: Tally Clerk Location: Damboa, Borno State Program / Department Summary
  • Mercy Corps Nigeria's North East program aims to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
  • Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.
General Position Summary
  • This position is responsible for counting commodities as and when commodities are received, dispatching commodities out of warehouse and making sure that the quantity mentioned in the receipt/dispatch waybills are accurately received and inventory properly reconciled against books.
Essential Job Responsibilities
  • Assist in ensuring that commodities are received / dispatched correctly by taking count at the time of off-loading and loading inside the store and on the truck.
  • If there is any short/excess received the tally clerk will immediately bring to the attention of the warehouse officer/warehouse assistant.
  • Ensure that stack cards are updated on daily basis and is tallied with the main store inventory ledger.
  • Inspect commodities at all time to make sure that there are no damages. If damages are noticed, the tally clerk with bring it to the attention of Warehouse Assistant and Warehouse Officer
  • Ensure that reconstitution of damages commodities are carried out on a timely basis and prepare loss and adjustment report.
  • Ensure that stores are clean at all times and arrange for fumigation to secure commodities.
  • Will be responsible for stores and commodities during the absence of the warehouse officer
  • Represent Mercy Corps in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not jeopardize its humanitarian mission.
  • Carry out any other duties as assigned from time to time.
  • Finance & Compliance Management
  • Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
  • Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Influence & Representation:
  • Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning
  • As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
  • Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Knowledge and Experience
  • Must have minimum two years of experience working in a warehouse, handling food and non-food
  • commodities
  • At least Degree in relevant field
  • A clear understanding of warehouse ethics and donor compliance is essential.
  • Ability to work under pressure
  • Good interpersonal, intercultural and communication skills
  • Strong computer skills on MS office programs, excel, MS word.
  • Good oral and written skills as well as Fluency in English; fluency in Hausa is required
Success Factors
  • The successful candidate will have a can-do attitude. Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
  • Mercy Corps team members represent the agency both during and outside work hours.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
   Job Title: WASH Officer Location: Biu, Borno State Job Type: Full-Time Regular Program/Department Summary
  • Mercy Corps Nigeria’s humanitarian program aims to provide assistance to populations affected by the crisis in Northeast Nigeria.
  • With funding from humanitarian donors including OFDA, FFP, and ECHO, the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
  • Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.
General Position Summary
  • The Water, Hygiene and Sanitation Officer is responsible for both the soft and hardware components of the sanitation infrastructure activities of the WASH program in targeted implementation area.
  • The Hygiene and Sanitation officer will assist in supervision of the all works related to implementing infrastructure improvement; and provide input on monitoring and evaluation of the project.
Essential Job Functions
  • Under the guidance of WASH Program Manager, supervise the implementation of the program in the field, and provide input into design and improvement of WASH infrastructure in targeted areas.
  • Perform the planning of –and organize and ensure quality performance of- monitoring of WASH projects.
  • Ensure and promote appropriate health messages related to water, sanitation and hygiene behaviors in targeted communities
  • Promote community involvement and ownership in all water and sanitation activities and infrastructure projects
  • Organize and Supervise processes like borehole drilling and well constructions at the program site level.
  • Organize Supervises water treatment activities in general, at the program site level and makes sure that the consumables are timely replenished
  • Organize and Supervise the latrine construction process at the program site level.
  • Organize the mobilization of families or communities to participate in the WASH program activities.
  • Ensures inclusion of protection principles like gender segregation, adaptation to meet the gender-specific and disablement needs, in the design and implementation of the program.
  • Perform regular progress visits of the projects sites, and final inspection of completed water and sanitation infrastructure projects, and ensure that technical, safety and environmental standards have been met.
  • Conduct regular quality control and activities’ monitoring to the water and sanitation infrastructure project conducted by contractor.
  • Provide regular capacity building and mentoring to Community Water Groups (CWG) on water and sanitation issues, and monitor their evolution.
  • Organize and conduct focus group discussion on WASH related topics, including the importance of WASH in Nutrition programming.
  • Prepare project designs, estimates and drawings as required, including a list of materials & labor, technical specifications needed, contract documents and project implementation plans.
  • Based on the complexity of design or magnitude of the project, advise if the project should be managed by a qualified contractor or through a community managed process.
  • Provide training to the program teams for the preparation of construction, supervision check-list or each engineering design.
  • Review and finalize each construction supervision check-list prepared by the program teams.
  • Assist the procurement manager by providing all technical specifications needed for preparing tenders, in addition to assisting the procurement team by reviewing the technical profiles from contractors.
  • Provide advice on the official handing over of projects to communities/beneficiaries.
  • Security savvy, s/he Complies to -and sets the good example for the respect of- security measures and regulations in place.
  • Adherence to all MC policies and procedures as outlined in MC policies and procedure manuals;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in country of operation;
Qualification and Experience
  • Degree in in Water and/or Environmental Engineering, Civil Engineering, Public Health or other relevant background and/or relevant experience in water and sanitation that related to slum upgrading program is preferred
  • Over three years’ relevant experience working on community based water and sanitation project preferably in urban context is required
  • Experience in water supply systems: boreholes, pumping, basic hydraulics, etc.
  • Fluency in both verbal and written English is highly preferred.
  • Multi-tasking, coordination, organization, prioritization skills essential.
  • Highly-developed computers skills, with strong familiarity with MS Office, Power point, Outlook, Excel, Word, and infrastructure design software
  • Ability to work independently and cooperatively with team members required.
  • Ability to work under pressure
  • Demonstrated strengths in analytical skills, monitoring and evaluation, and report writing
  • Strong interpersonal, intercultural and communication skills
  • Excellent oral and written skills and computer skills
  • Fluency in English and Hausa is required.
Success Factors
  • The successful candidate will combine curiosity and strong technical skills, experience in WASH programs, and a want-to-do attitude. S/he will be an effective communicator, with dedication towards community work, commitment to work long hours in the field conditions with limited access to resources.
  • S/He will be highly motivated, with initiative and capable to work with limited direct supervision.
  • Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, including remote management and capacity development.
  • S/he will be willing to conduct several days-long field travels and work in ethnically and culturally diversified and fast growing team
   Job Title: Store Keeper Location: Damboa, Borno State Program / Department Summary
  • Mercy Corps Nigeria’s North East program aims to assist populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
  • Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.
General Position Summary
  • The Store Keeper will be responsible for assisting the Warehouse Manager in managing warehouse activities and keeping the food and non-food items stored in it according to donor regulation as well as Mercy Corps procedures&policies. Together with Warehouse Manager,
  • He/she will fill out and maintain warehouse ledger, stack bin card, tally sheet, waybill and all related warehouse documents, oversee day to day warehouse operations, coordinate daily labour, conduct stock reconciliation on a daily basis and transactions carried out in the warehouse meet the required standard.
Essential Job Responsibilities
  • Assist Warehouse Manager in daily warehouse operation as instructed.
  • Supervise commodity loading and off-loading and complete documentation.
  • Supervise commodity reconstitution and ensure broken containers and slake/torn bags are immediately reconstituted, weighed and re-bagged properly.
  • Conduct daily inspections of the condition of the warehouse, looking for holes in and damage to the roof, windows, and/or doors. Requests and ensure immediate repair of any such defects detected during the daily inspection.
  • Ensure to dispatch commodities as per approved distribution/delivery plan to designated distribution points.
  • Ensure that all incoming commodities are received against waybills and proper remarks are made on the waybills stating any irregularity or discrepancy between the original condition of the commodities and their condition at the time of receipt.
  • If required, prepare waybills for all outgoing/dispatching commodities and obtain signatures from truck drivers and/or other receiving authority.
  • Ensure to maintain sufficient stock of supplies medicines, stationary, equipment, non-food items and general items to meet day to day demand.
  • Maintain accurate and up to date records of store items including proper use of stack cards to mention physical stock of commodity
  • Register all receipts / delivers and ensure that proper documentation is completed.
  • Ensure that all necessary equipment such as scales, filing cabinets, torches and materials such as cleaning materials, stationeries, rodent control materials and office furniture are supplied to the warehouse.
  • Ensure that the warehouse is kept clean at all times and clean from all dirty and dust that can attract or harbor rodents
  • Attend internal and external coordination meeting as needed.
  • Represent Mercy Corps in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
  • Carry out any other duties as assigned from time to time.
Finance & Compliance Management
  • Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
  • Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Influence &Representation:
  • Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Knowledge and Experience
  • Must have minimum two years of experience working in a warehouse, handling food and non-food commodities
  • A clear understanding of warehouse ethics and donor compliance is essential.
  • Ability to work under pressure
  • Good interpersonal, intercultural and communication skills
  • Strong computer skills on MS office programs, excel, MS word.
  • Good oral and written skills as well as Fluency in English; fluency in Hausa is required
Success Factors:
  • The successful candidate will have a can-do attitude.Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
  • Mercy Corps team members represent the agency both during and outside work hours.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
   Job Title: Program Officer - Nutrition Location: Damboa, Borno General Position Summary
  • The Mercy Corps Nutrition Officer is to ensure successful implementation of BSFP project activities in Damboa.
  • Working in partnership with the Program Officer (Food distribution), he/she shall ensure BSFP project beneficiaries receive supplementary food items (monthly rations).
  • He/she shall further support CMAM/IYCF trainings for staff/volunteer/mobilizer and community group trainings.
  • Further, he/she shall ensure consistent MUAC screening and follow up i.e. referrals to existing OTPs/stabilization centers.
  • The position is based in Damboa with at least 100% time to be spent in the field in ensuring delivery of project objectives.
Essential Job Functions
  • Under supervision of Deputy Team Leader, the Nutrition Officer provides technical oversight of all aspects of BSFP program implementation and community sensitization around good nutrition, hygiene and health practices.
  • Nutrition Officer will advise on nutritional messaging strategy to ensure the messages developed address the current knowledge and practices gaps, messages channels are in line with those most commonly used by the communities;
  • S/he will deliver trainings to Mercy Corps program staff as well as community-based volunteers on community sensitization and messages delivery.
  • Successful candidate will work with local actors to establish linkages with existing CMAM, OTP, SC centers, as well as other actors intervening in food security and nutrition area.
  • Plan and conduct mass MUAC screening of the under 5s on a predefined basis
  • Provide technical supervision to the nutrition sensitization component, whenever required
  • Liaise with M&E team on monitoring the BSFP project impact
  • Document project impact with support of M&E team through success stories, reports, maintaining tracking sheets, attendance sheets etc
  • Attend coordination meetings, whenever delegated. Liaise with SMoH and local actors whenever required
  • Ensure the daily/weekly/monthly reporting tasks of BSFP activities (screening-referral- distribution of food-challenges etc.)
  • Other duties as assigned.
Knowledge and Experience
  • This position requires a minimum a Bachelor's Degree in nutrition or other related field and minimum of 2 years of experience focused on nutrition/food security, including community mobilization, participatory planning and rural/community development; previous similar experience with International NGO will be an asset.
  • Must have full knowledge on nutrition supplementary feeding distributions working with UN or INGO.
  • Experienced in working in camp or host community settings.
  • Experience working with multiple stakeholders to identify beneficiaries according to criteria required.
  • Experience with running assessments, monitoring and evaluation and other learning efforts required.
  • Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public.
  • Commitment to renewing and maintaining knowledge of best practices
  • Demonstrated training and facilitation experience
  • Ability to work under pressure
  • Should be a team player and adjust to work in team.
  • Demonstrated strengths in analytical skills, monitoring and evaluation, and report writing
  • Strong interpersonal, intercultural and communication skills
  • Excellent oral and written skills and computer skills
  • Fluency in English and fluency in Hausa is required.
Success Factors:
  • The successful candidate will have a can-do attitude. Ideally s/he will have previous experience in working in emergency programs in insecure and conflict-affected contexts.
  • S/he is a problem solver, an effective community mobilizer who is adept in successfully dealing with issues of complexity.
  • S/he is an active listener and contributor, working to create a strong team share ideas and learn.
   Job Title: Warehouse Manager Location: Biu, Borno State Program / Department Summary Mercy Corps Nigeria’s North East program aim to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors. Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area. General Position Summary
  • The Mercy Corps Food Warehouse Manager will manage all warehouse inventory and will ensure that all documentations in relation to dispatches/distributions is maintained as per donor’s requirement as well as MC’s standard commodity management policies and procedures.
  • The warehouse Manager will be responsible for all warehouse operations and directly supervises the Store Keepers, tally clerk, Security Guards and Cleaners, etc.
  • The warehouse manager position is based in Biu and h/se will travel frequently to Damboa in order to observe food distribution and perform all tasks required at that location.
Essential Job Responsibilities
  • Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcome.
  • Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development.
  • Ensure that all incoming commoditiesare received against waybills and proper remarks are made on the waybills stating any irregularity or discrepancy between the original condition of the commodities and their condition at the time of receipt.
  • Keep track and update warehouse transactions by using warehouse ledger, stack bin card, tally sheet, waybill, physical inventory sheet, inventory logbook, logistic summary, general correspondence and other related warehouse documents, and maintained the documents properly.
  • Ensure that commodity dispatches are done in accordance with their pre-approved dispatch store release order.
  • Carry out truck inspections before commodity are loaded/unloaded to/from the trucks to ensure the suitability of the trucks to carry MC’s commodity.
  • Coordinate laborers’ activities and ensure there are enough laborers to support the activities (loading, unloading, reconstitution of shortage or damaged commodity, warehouse cleaning, restacking,etc.)
  • Ensure that all necessary equipment such as scales, filing cabinets, torches and material such as cleaning, stationary, rodent control and office furniture are supplied to the warehouse
  • Arrange for fumigation of commodities at stores on regular basis to avoid any infestation and damages.
  • Provide weekly report to Commodity Manager and Program team regarding commodity movement, stock available for distribution and any other issues during the week.
  • Do physical count on daily basis and report if any differencesfound between physical count and book balance.
  • As needed, perform training on commodity handling to warehouse staff, laborers or iinstitutions/community leaders.
  • Fill out Loss and Adjustments Report if any damages or losses found in the warehouse. Avoid any loss or damages due to negligence.
  • Represent Mercy Corps in a professional manner to suppliers, government officials, local and international community groups, suppliers, the UN and others as needed.
  • Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
  • Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
  • Supervise, hire and orient new team members as necessary, according to Mercy Corps policy.
  • Provide team members with information, tools and other resources to improve performance and reach objectives.
  • Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Finance & Compliance Management:
  • Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
  • Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Influence & Representation:
  • Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Knowledge and Experience
  • Must have full knowledge of warehouse management with at least 5 years of previous experience handling food and non-food commodities in a large warehouse
  • Previous experience working with UN or INGO handling USAID / USDA food is added advantage
  • Degree level education in relevant filed such as Business Management, Accounting, Logistics and Supply
  • Ability to multi-task and process information into action to avoid delays in program implementation
  • A clear understanding of warehouse ethics and donor compliance is essential
  • Ability to work under pressure
  • Good interpersonal, intercultural and communication skills
  • Strong computer skills on MS office programs, excel, MS word
  • Good oral and written skills  as well as Fluency in English; fluency in Hausa is required
Success Factors
  • The successful candidate will have a can-do attitude.Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
  • Mercy Corps team members represent the agency both during and outside work hours.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
   Job Title: Sub-award Compliance Officer - Conflict Program Location: Abuja Program / Department Summary
  • The Mercy Corps Finance Department is responsible for all financial functions in Nigeria, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
  • The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.
  • In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary
  • Working in the Finance Department under the direction of the Senior Finance officer-Subaward management, the Subaward compliance officer-Conflict program is responsible for monitoring subgrants and subgrantees of Conflict program, to ensure compliance with the terms and conditions of the subgrant agreement.
  • The Subaward compliance officer-Conflict program is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files in Conflict program.
Essential Job Functions
  • In charge of conflict program subgantee budgets including coding compliance, review and monitoring
  • Provide support on conflict unit budgets and budget revisions
  • Review conflict program subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
  • Assist in conflict program subgrantee site audits and prepare site visit reports.
  • Conduct conflict program subgrantee pre-award assessments for Gender program and recommend modifications to the subgrant agreement and/or monitoring plan to lessen financial and compliance risks.
  • Assist in the preparation and review of conflict program subgrant agreements.
  • Assist in the review of conflict program subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time.
  • Assist in conflict program subgrantee site audits and prepare site visit reports.
  • Follow up on all conflict program subgrant compliance issues and audits and document resolutions.
  • Assist in the Maintenance of subgrant tracking as well as financial files in accordance with the Field Finance Manual for conflict program.
  • Process conflict program subgrantee payments and reconcile subgrant financial tracking to general ledger reports.
  • Assist in conflict program subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Knowledge and Experience
  • Three or more years of finance experience, including budgeting and grant management or auditing
  • A University degree in Finance, Accounting or a related Business field is required.
  • Two years experience in the Finance Department of an non-governmental organization
  • Good understanding of major international donor rules and non-profit accounting
  • Prior experience with computerized general ledger software
  • Advanced computer skills in MS Office programs, particularly Excel and Access.
  • Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
  • Excellent oral and written English skills
Success Factors
  • The ability to interact effectively with international and national personnel is required.
  • A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
  • A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
  • The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical.
  • The Subaward compliance officer-Conflict program must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.
   Job Title: Operation Assistant Location: Biu, Borno Program / Department Summary
  • Mercy Corps Nigeria’s North East program aims to provide assistance to populations affected by the crisis in Northeast Nigeria. With funding from humanitarian donors including OFDA, FFP, and ECHO the humanitarian programs engage in several interventions including but not limited to food assistance, logistics and relief commodities, protection, livelihoods, WASH and capacity building of humanitarian response actors.
  • Mercy Corps plans to scale up and expand its humanitarian response in Northeast Nigeria to reach more beneficiaries with additional and varied assistance in a wider geographic area.
General Position Summary
  • Mercy Corps Nigeria is looking to hire two operations Assistants who will provide support to the Biu office for facilitating and executing different aspects of Administration, logistics and procurement responsibilities.
  • S/he will work extensively with other departments to ensure that all program support activities are implemented successfully and timely.
  • He will work with the rest of the operations team to ensure that all activities is carried out in a timely manner.
Essential Job Responsibilities Procurement:
  • Assist staff as needed on creating clear and understandable purchase requests and other procurement documentation.
  • As and when requested, collects quotations and bids from the market for requests as per Mercy Corps standard policies.
  • Make sure that all required documentation of supplies and transactions are completed and filled correctly.
  • Maintain and update procurement files as often as required for easy reference and follow up.
  • Assist with payment requests and follows up with status to ensure vendor payment is done in a timely manner.
Logistics and Assets:
  • In coordination with the Operations Officer, ensure that all assets in Biu office are tagged and transferred from one user to the other using proper documentation.
  • Participate in regular  quarterly assets inventory count  and checks at minimum on a quarterly basis
  • Assist in the operation of generator, inverter other office equipment as well as monitors the servicing schedule.
  • Support in the preparation of monthly assets, inventory report as required.
Administration:
  • Maintain appropriate filing systems for office correspondence, ensure proper tracking of office correspondence.
  • With support from the Operations officer, ensure that the office runs in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies.
  • Ensures office has sufficient office supplies, such as stationary, cleaning supplies and office supplies.
  • Make all necessary travel and lodging arrangements for staffs and visitors, and follow up on documentation as well as prompt payment
  • Be the focal person for hotel booking in both Gombe and Biu and ensure all payment is made in a timely manner.
Finance & Compliance Management:
  • Ensure compliance with donor and Mercy Corps regulations related to emergency programming.
  • Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
Influence & Representation:
  • Identify, build and manage collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
  • Communicate effectively to ensure overall project targets and donor obligations are met.
Security:
  • Ensure compliance with security procedures and policies as determined by country leadership.
  • Proactively ensure that team members operate in a secure environment and are aware of policies.
Required Knowledge and Experience
  • Bachelor degree in a relevant field (preferred)
  • Minimum 2 year of experience working in operations (logistics or procurement), preferably within an NGO, international business or related field
  • Good organization skills, Ability to work under pressure
  • Show demonstrated ability to multi-task and process information into action to avoid delays in activities.
  • A clear understanding of procurement ethics and donor compliance is essential.
  • Good interpersonal, intercultural and communication skills
  • Strong computer skills on MS office programs
  • Fluency in English &Hausa is required.
Success Factors:
  • The successful candidate will have a can-do attitude.Ideally, S/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts, willingness to be flexible and adjust schedule as per program needs.
  • Mercy Corps team members represent the agency both during and outside work hours.
  • Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
  • H/she must be willing to travel extensively as and when required including travel to project sites in/out of Borno.
Note
  • All applications must include the position title in the subject line, be not more than four pages.
  • Please note that only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.
How to Apply Interested and qualified candidates should submit their CV's and Cover letter in one document to: [email protected] Application Deadline: 21st February, 2017.

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