Office Secretary at Afconrecruit Limited

Afconrecruit Limited is a company that provides solutions to improve the quality and output of the work transaction for both Employers and Employees.

We are recruiting to fill the position below:

Job Title: Office Secretary

Location: Apapa, Lagos
Employment Type: Full-time

Job Summary

We are seeking a highly organized and proactive Office Secretary with strong project management, operations, and administrative skills to support the smooth functioning of the office for our Client.
The ideal candidate will play a crucial role in managing day-to-day operations, coordinating projects, and ensuring effective communication between different departments.
This role requires excellent multitasking abilities, attention to detail, and a solid foundation in office management practices.

Key Responsibilities
Administrative Support:

Serve as the primary point of contact for office communications, including managing phone calls, emails, and correspondence.
Prepare, edit, and format documents, reports, presentations, and other materials as needed.
Handle confidential information with integrity and discretion.
Schedule meetings, appointments, and manage calendars for senior management.
Maintain office supplies and equipment, and ensure the office is well-organized.

Project Management:

Assist in planning, coordinating, and tracking the progress of various projects across departments.
Facilitate communication between project stakeholders, track project updates, and follow up on action items.
Assist with resource allocation and task prioritization to meet project objectives.
Manage project timelines, milestones, and deliverables to ensure timely execution.
Organize and maintain project documentation, ensuring accessibility and accuracy.

Operations Management:

Oversee the day-to-day operations of the office, ensuring smooth and efficient functioning.
Coordinate logistics for events, meetings, and company-wide activities.
Track office expenses and assist with budgeting and financial reporting.
Ensure compliance with company policies and safety regulations.
Assist in implementing and maintaining operational policies and procedures.
Support procurement processes, including managing vendor relationships and negotiating contracts.

Communication & Coordination:

Serve as the liaison between departments to ensure clear communication and coordination.
Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
Follow up on pending tasks, deadlines, and deliverables with the team and external partners.
Assist in preparing and organizing internal and external presentations and reports.

Qualifications

Bachelor's Degree in Business Administration, Office Management, or a related field (preferred).
Proven experience in an administrative or office secretary role with project management and operations exposure.
Excellent written and verbal communication skills.
Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment.
Experience in managing budgets, contracts, and vendor relationships is a plus.
Strong organizational and multitasking abilities with attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools

Key Competencies:

Salary
N150,000 - N200,000 Monthly.

How to Apply
Interested and qualified candidates should:
Click here to apply