Office Management Assistant at the U.S. Consulate General

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position of:

Job Title: Office Management Assistant - All Interested Candidates (Consular)

Announcement Number: Lagos-2022-041
Location: Lagos
Hiring Agency: Consulate General Lagos
Series / Grade: LE - 0120 7
Work Schedule: Full-time - 40 hours per week
Promotion Potential: LE-7

Overview

• Hiring Path: Open to the public
• Who May Apply/Clarification From the Agency:
  • For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
  • All Interested Applicants / All Sources
• Security Clearance Required: Public Trust - Background Investigation
• Appointment Type: Permanent
• Appointment Type Details: Indefinite subject to successful completion of probationary period.

Summary

• The work schedule for this position is: Full Time (40 hours per week)
• Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
• Supervisory Position: No
• Relocation Expenses Reimbursed: No
• Travel Required: Not Required

Duties

• The incumbent is the sole administrative support position in the 24 USDH, 44 Locally Employed (LE) Staff Consular Section and directly supports the Consular Country Coordinator (CCC) who oversees both the Consular Section in Lagos and in Abuja.
• Incumbent is responsible for the full range of administrative functions for the whole section, including time and attendance, travel, and procurement.
• In addition, the incumbent is responsible for providing expert guidance and assistance to section and agency heads in both Lagos and Abuja as well as their high-level contacts who apply via the referral and Priority Appointment Request (PAR) programs.

Qualifications and Evaluations
Education Requirements:

• College or University Degree in Business Administration, Humanities, Languages Arts, or Communication is required.

Experience:

• Three (3) years work experience in general administrative or customer service work dealing with diplomatic missions, NGOs, government offices, or private sector companies is required.

Job Knowledge:

• Must be familiar with general office management procedures and be able to use consular and other computer applications.

Evaluations:

• This may be tested. Please specify your level of proficiency in the language listed.

Language:

• Fluency in speaking / reading / writing of English is required. 

Skills and Abilities:

• Must be able to deal with customers in a professional and courteous manner and work under high pressure.
• Ability to draft correspondence and cables in Level IV English.
• Must be able to establish excellent relationship at various levels throughout the Mission, both in Lagos and with Abuja.
• Must be very proactive as s/he will be expected to work largely on own initiative and must work well under pressure and with a varied and constantly changing workload.
• Must have keyboard / typing skills and good working speed and accuracy and use Microsoft Word, Excel, PowerPoint.
• Must be comfortable interacting with high-level officials and VIPs and must be able to communicate clearly when dealing with a wide variety of people at all levels, as the employee will be required to speak with authority, negotiate, and directly influence people's decisions.

Equal Employment Opportunity (EEO):  

• The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits
Agency Benefits:

• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

• For the current COVID-19 Requirements please visit the following link.
• Hiring Preference Selection Process:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

• AEFM / USEFM who is a preference-eligible U.S. Veteran*
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights **

* Important

• Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
• ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
• For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

• We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Salary
NGN6,455,212 (USD $38,894) Annually.

How to Apply
Interestes and qualified candidates should:
Click here to apply

Important Information

• All candidates must be able to obtain and hold a Public Trust clearance.
• To apply for this position click the “APPLY TO THIS VACANCY” button at the top of the page. Click on the “Submit Application” button to complete your application process. For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:

• Residency and / or Work Permit
• University Degree
• NYSC Certificate.

Eligible Family Member Applicants:

• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

• Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
• For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
• Thank you for your application and your interest in working at the U.S. Mission in Lagos, Nigeria.

Application Deadline  25th April, 2022.