New Vacancy in an Oil and Gas Company for a Senior Executive Assistant ( HR and ADMIN)

ProDiverse Nigeria Ltd is a recruitment and training firm, a subsidiary of ProDiverse Global specializing in sector specific human resource services. An established Oil and Gas services company is seeking a seasoned and professional SENIOR EXECUTIVE ASSISTANT (HR AND ADMIN) to provide a high quality and professional service to CEO and support business growth objectives. Applications are invited from candidates who have proven Executive Assistant experience in HR and Admin Dept. working in a demanding, time pressured environment where attention to detail and meeting deadlines is paramount. JOB TITLE: SENIOR EXECUTIVE ASSISTANT (HR AND ADMIN) JOB LOCATION: PORTHARCOURT RESPONSIBILITIES: Reporting to the CEO your responsibilities will include:

• Support the CEO in the implementation of the company strategic plans in relation to HR-Admin
• Responsible for carrying CEO Diary and personal Document
• Securing appointment and carrying out basic PA duties
• Have a high regards for delivering a professional and timely services—communicating effectively to all relevant personnel and department.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Update HR databases (e.g. new hires, separations, vacation and sick leave
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves
• Sourcing suitable candidates through various job portals/Reliable Job recruitment companies
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Carrying out clerical tasks such as typing correspondence, sending emails and faxes, making copies and sorting the mail.
• Manage the department’s telephone center and address queries accordingly
• Prepare reports and presentations for internal communication
• Provide orientations for new employees by sharing onboarding packages and explaining company policies
• Orients new employees by providing orientation information packets;
• reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Making Induction of the new employees to make them aware of the organization policies, procedures, facilitating their interaction with different functional heads of the different departments
• Issuing offer letters and appointment letters to new employees.
• Standardized the joining formalities process of new employees
• (Welcome circular, Introduction, Employment Code, ID Cards, Stationary,
• Bank Account, Reference check, ESS, Time Sheet etc.)
• Accomplishes human resources department and organization mission by completing related results as needed.

• Minimum of University Degree in relevant Courses
• Minimum of 5years + experience as an Executive Assistant (HR and Admin)
• Demonstrative Experience in HR and Admin
• Hand on experience with HR software, like HRIS or HRMS is an added advantage
• Highly proficient in MS Office Suite (Excel, PowerPoint, Word etc.)-able to create complex documents, forms, presentation and spreadsheets.
• The ideal candidate will be able to work independently with little direction, with outstanding organization skills and attention to detail skills
• Strong verbal and written communication skills
• Ability to multi-task and prioritize, as well as maintain a high level of confidentiality
•  Excellent interpersonal skills
•  Excellent organizational and time-management skills
• Teamwork skills