New Job at Saint Flairs Awards Limited for an Executive Assistant to the Chairman
Saint Flairs Awards Limited is a pioneer company in the business of awards. We are widely known and recognized for promoting the culture of excellence in every facet of human endeavor. We produce and market awards, business gifts and souvenirs. We promote awards and relationship programes to boost human resources development and productivity.We have used our business to re engineer countless schools by inspiring optimal performance through promotion, motivation and awards.
JOB TITLE: EXECUTIVE ASSISTANT TO THE CHAIRMAN
JOB ROLES AND RESPONSIBILITIES
- Writes error-free, eloquent emails and letters for various events and announcements.
- Updates and maintains phone lists for the Chairman.
- Manages contacts using Outlook to conduct up-to-date database entry, tracks VIP relations and correspondence; facilitates relationships by familiarizing his/herself with various life events (such as birthdays, and other major milestones).
- Provides complex travel arrangements. Becomes familiar with the specific, detailed needs of the Chairman and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
- Accurately tracks expenses for Chairman by managing credit cards and receipts. Processes and submits receipts accurately and on schedule.
- Maintains confidentiality and uses a high degree of discretion.
- Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.
- Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.
- Takes notes and distributes meeting minutes, agendas and meeting packages.
- Sets-up staff meetings, maintains electronic staff calendars and organizes team events.
- Answers and directs calls and emails of the Chairman of a general nature.
- Provides timely and proactive management of the organization’s office environment.
- Maintains physical and electronic office filing systems for the Chairman.
SKILLS AND QUALIFICATIONS
- Minimum of a Bachelor's degree in
- 5 - 7years’work experience supporting C-Level Executives, preferably in a very corporate organization
- Experience and interest in internal and external communications,
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social media platforms
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlesslywith excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, includingstaff, board members and external partners
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion,
How to Apply
Interested and qualified candidates should send send their applications
[email protected] on or before 5pm on the 8th of August. 2017.