Médecins du Monde (MdM) Job Vacancy for a Logistician - Administrator

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. We are recruiting to to fill the position below: Job Title: Logistician - Administrator (M/F) Location: Damboa, Borno Fixed-term contract: 6 months Starting date: December 2018 Job Description/Responsibilities

Under the responsibility of the field coordinator, you are in charge of carrying out administrative, accounting, financial and logistics management of Damboa base.

More specifically, your responsibilities are to: Logistics:

Ensure procurement in the respect of the MdM procedures, guidelines and policies
Follow the operational implementation of the stock and asset procedure
Suggest and implement tailor-made trainings to key staff
Follow up the vehicle rental framework contract
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that drivers are aware of their obligation to adhere to MdM safety rules and procedures
Support the field coordinator in all aspects of security management
Make sure that all communications means are in place and well used by the team
Attend to security meetings on delegation of the field coordinator and network closely with logistics departments of other humanitarian actors
Collect security reports and follow up.
Supervise the log/admin team and provide guidance and technical support
Provide regular reporting to the logistics coordinator upon solicitation, especially through standard monthly reporting tools
Ensure the regular order for the compound and the maintenance of the base
Supervise the team of guards and drivers
Provide support in implementations of the water and sanitation (WASH) activities as well as the infection prevention and control (IPC)

Administrative, human resources and finance:

Support the human resources coordinator in ensuring the proper application of HR policies and associated processes
Ensure all staff files are up-to-date including the staff database
Manage the filing, storage and security of documents
Supervise all disbursements, payments at the base level (in respect of donors’ budgets) and ensure the security of funds and safety of staff
Ensure the smooth transfer and security of funds
Prepare and finalize the base fund forecast with field coordinator and program managers
Update the budget follow up and forecast on monthly bases and conduct a meeting to share the results
Participate and assist the finance coordinator in provision of data, preparation and timely submission of financial reports to donor/HQ
Be responsible for the book keeping (accounting) of the base under the line management of finance coordinator
Prepare and supervise the monthly closing, review and integrate the accounting before sending to the coordination
Be responsible for the management of the base treasury and sending of cash forecast to country office on bi monthly bases

Requirements

Diploma in Logistics Management, a degree in Project Management would be appreciated
At least 2-3 years of professional experience in logistics, administrative, finance, and HR
Ability to work under stressful situation
Communicative person
Able to work and live in specific security context
Languages: English is mandatory (oral and written)
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.
At least one previous experience with an I.NGO is required (with MdM is an asset)
Experience in dealing with suppliers and following procurement procedures
Essential working experience in developing countries and conflict/post conflict context
Strong knowledge of Word, Excel, Powerpoint Excellent organisational skills
Ability to prioritize and anticipate