Malaria Consortium Job Recruitment

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position of:

Job Title: State Finance Officer

Job ID: NG GF SFO 130421
Location: Kaduna
Department: Finance
Length of Contract: 3 years
Role Type: National
Grade: 6
Travel involved: 5%
Child safeguarding level: TBC
Reporting to: Line manager: State Project Manager.
Dotted line Manager: Finance Manager
Direct Reports: None

Country and Project Background

The Nigeria Country Office in Abuja, started operations in 2008, through the DFID /UKaid funded Support To National Malaria Programme, SuNMaP(2008 –2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:
- Malaria control/elimination,
- Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea.
- Nutrition.
- Neglected tropical diseases (NTDs)

Malaria Consortium is a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients.

The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2025 in Nigeria. This project aims to achieve five objectives while delivering high quality malaria services in 14 states (MC implementing in 5 of the states - Kano, Kaduna, Jigawa, Niger, Yobe, and iCCM only in Jigawa and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies.

Improve access and utilization of vector control interventions to at least 80% of targeted population by 2025.
Ensure provision of chemoprevention, diagnosis and appropriate treatment for 80% of the target populations at risk by 2025.
Improve generation of evidence for decision making and impact through reporting of quality malaria data and information from at least 80% of health facilities (public and private) and other data sources including surveillance, surveys and operations research by 2025.
Strengthen coordination, collaboration, and strategic partnership to promote efficiency and effectiveness of malaria control activities towards achieving at least 75% improvement from baseline using a standardized OCA tool.
Improve funding for malaria control by at least 25% annually through predictable and innovative sources to ensure sustainability at federal and sub-national levels.

Job Purpose

The Accounts Officer will provide a cashier function and accounting services of maintaining proper financial records of all transactions in accordance with MC financial procedures to the field officein the state.

Scope of Work:

The Accounts Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc. S/he will also ensure orderliness within the finance department.
The Accounts officer will deal with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.

Key Working Relationships:

The Accounts officer (AO) will be a staff in the state and will report to the State project manager while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office. S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the country finance manager.

Key Accountabilities:
Finance work (40%)

Prepare monthly reports to the State Project Manager as set on monthly finance timetable which comprises the following:
Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorised Petty Cash Count Certificate and reconciliationsoMonthly timesheet updates
End of Month Checklist
Making Payments of all meetings, workshop and training participants and consultants
Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
Advising the Project Manager and Financial Accountant on the arising financial matters and sharing areas of concern with suggested solutions
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.

Suppliers Invoice (25%):

Receive all invoices from suppliers & vendors and preparethe Invoice authorisation forms
Review and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel
Prepare all payments –cash, cheque, bank transfers and obtain approval from the authorised personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes

Operations Related Work (25%):

Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
In charge of archiving and filling all financedocuments and ensuring that they are in safe custody and easily accessible by the finance team
In-charge of collating timesheets of all field office staff

Petty Cash (10%):

In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely,honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
Post all petty cash invoices and vouchers into the General Ledger with accurate codes

Qualifications and Experience
Essential:

HND or Bachelors in Accounting
Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position.

Desirable:

Experience in working in INGO an added advantage
Member of Accounting Professional body is an added advantage
Working knowledge of accounting software
Good excel and other software skills

Work-based Skills and Competencies:
Essential:

Excellent interpersonal and communication skills
Knowledge of NGO donors and their financial reporting requirements
Excellent computer skills with high proficiency in Microsoft excel
Good analytical and reporting skills
Strong ability to be able to manage and prioritise multiple tasks
Willingness to learn at all times

Desirable:

Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision making skills is an added advantage.

Core Competencies
Delivering Results:

LEVEL A - Focuses on delivering contribution toMalaria Consortium and achieving own objectives:

Puts in effort required to ensure the delivery of own work and objectives to meet (and exceed) expectations
Strong self-management of time and effort
Checks own work to ensure quality

Analysis and use of Information
LEVEL A - Gathers information and identifies problems effectively:

Interprets basic written information
Attentive to detail Follows guidelines to identify issues.
Recognises problems within their remit
Uses appropriate methods for gathering and summarising data.

Interpersonal and Communications:
LEVEL A - Listens and clearly presents information:

Actively listens and pays attention objectively
Presents information and facts in a logical way
Shares information willingly and on a timely basis
Communicates honestly, respectfully and sensitively.

Collaboration and Partnering:
LEVEL A - Is a good and effective team player:

Knows who their customers are and their requirements
Respects and listens to different views / opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members.

Leading and Motivating People:
LEVEL A - Open to learning and responds positively to feedback:

Willingness to manage own development and performance
Builds capacity of colleagues by sharing knowledge (induction) and acting as induction ‘buddy’ when asked
Open to learning new things
Responds positively to feedback from others
Identifies mistakes and takes positive steps to improve.

Flexibility/ Adaptability:
LEVEL B - Remains professional under external pressure:

Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritisesand performs tasks well under pressure
Learns from own successes/ mistakes.

Living the Values:
LEVEL B - Promotes Malaria Consortium values amongst peers

Shows a readiness to promote Malaria Consortium’s values amongst peers
Promotes ethical and professional behaviour in line with Malaria Consortium’s values.

Strategic planning and thinking and sector awareness:
LEVEL A - Manages own workload effectively:

Plans and manages own workload effectively is familiar with Malaria Consortium’s mission and current strategic plan
Understands own contribution to Malaria Consortium’s objectives.

Salary

Grade 6

Interested and qualified candidates should:Click here to apply

Click here for more information

Job Title: State Technical Officer

Location: Kaduna
Department: Technical
Contract type: Fixed
Role type: National
Grade: 7
Travel involved: In-country
Child safeguarding level: TBC
Reporting to: Zonal Programme Manager
Direct reports: M&E specialist

Country and Project Background
The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 programmes and projects. It follows the mandate of the parent organization in Nigeria and has been working specifically in the following areas:

Malaria control/elimination
Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea
Nutrition
Neglected tropical diseases (NTDs)

Currently, the Nigeria country office manages MC programmes/projects in Sierra Leone, Chad and Burkina Faso.

Malaria Consortium has recently become a sub-recipient for the new grant of the Global Fund to Fight AIDS, Tuberculosis and Malaria (GF) under the National Malaria Elimination Programme (NMEP) and Catholic Relief Services as the principal recipients.
The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria.

This project aims to achieve seven objectives while delivering high quality malaria services in 14 states (MC implementing in 7 of the states – Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies.

To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020
To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020
To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020
To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020
To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018
At least 80% of health facilities in all LGAs report routinely on malaria by 2020
To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecard

Job Purpose

To work with the project manager and team in providing technical support and direct implementation of projects for iCCM activities with a focus on the identification, training, logistic system for iCCM commodities and supervision of health facility and community health workers in the state.

Scope of Work

The State Technical Officer (STO) would support the programme activities at state level, in all service delivery points in all the Local Government Areas (LGAs) of operation to ensure timely programme delivery to achieve given targets and objectives.

Key working relationships:

The officer working under the line-management of the Zonal Programme Manager (ZPM) and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the programme as per the specified job tasks and expected deliverables.

Key Accountabilities
Technical contributions (70%):

Coordinate the implementation of state-based activities on malaria prevention (including routine LLIN distributions, use and monitoring)
Work closely with the SR that would deliver mass distribution of LLINs in state of operation
Coordinate programme activities to support malaria case management (diagnosis and treatment) within the state including support for LMIS
Support the State MoH to implement activities for improving Intermittent Preventive Therapy for pregnant women (IPTp)
Technical support for the planning and management of malaria and other communicable disease control programmes at state level
Coordinate public sector, private sector and civil society on-site training of health workers, Community Care Givers and PMVs on malaria prevention and case management
Support capacity building of the State MoH personnel on malaria technical areas
Preparation and submission of project malaria technical activity reports to ZPM
Coordinate the project specific and support to State MoH on procurement, supply chain and logistics activities
Contribute to the finalisation of the project performance and M&E frameworks and take the lead in the operationalization of the frameworks
Support state M&E activities
Represent MC on malaria Technical Working Groups (TWGs) and other relevant health coordinating committees at state level with approval of the ZPM

Project Management (20%):

Contribute and work with the relevant personnel to prepare all relevant project start up and planning tools on time.
Contribute to project exit strategy as part of project design and ensure inclusion of relevant activities to promote sustainability within the work plan and smooth transition of the project to government.
Contribute to quarterly lessons identification and learning documentation and dissemination.
Preparation and submission of project service delivery activity reports to Project Manager

Technical performance management and Quality Assurance (10%):

Take the lead in ensuring roll-out of project service delivery activities meet international standard of quality
Document evidence and best practices that are related to the programme

Person Specification

Qualifications and Experience
Essential:

Degree in Medical, Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
Significant experience of working in developing countries
Excellent project planning, management and monitoring & evaluation skills
Excellent written and spoken English

Work-based skills and competencies:
Essential:

Knowledge of medical supplies procurement and supply chain management
Technical knowledge and skills in control of malaria, pneumonia and diarrhoea
Familiar with public health principles
Familiar with monitoring and evaluation of community based health programmes
Excellent report writing and presentation skills are also needed

Core Competencies

Delivering results:
LEVEL C - Supports others to achieve results

Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
Supports others to plan and deliver results
Supports others to manage and cope with setbacks

Analysis and use of information:
LEVEL C - Works confidently with complex data to support work:

Interprets complex written information
Works confidently with data before making decisions, for example; interpreting trends, issues and risks
Acquainted with the validity, relevance and limitations of different sources of evidence

Interpersonal and communications:
LEVEL C - Adapts communications effectively:

Tailors communication (content, style and medium) to diverse audiences
Communicates equally effectively at all organisational levels
Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
Resolves intra-team and inter-team conflicts effectively

Collaboration and partnering:
LEVEL C - Builds strong networks internally and participates actively in external networks and think tanks:

Builds strong networks internally
Participates actively in external networks and/or think tanks
Engages with relevant experts to gather and evaluate evidence
Shares and implements good practice with internal and external peers

Leading and motivating people:
LEVEL C – Effectively leads and motivates others or direct reports

Gives regular, timely and appropriate feedback
Acknowledges good performance and deals with issues concerning poor performance
Carries out staff assessment and development activities conscientiously and effectively
Develops the skills and competences of others through the development and application of skills
Coaches and supports team members when they have difficulties

Flexibility/ adaptability:
LEVEL D - Clarifies priorities and ensures learning from experience

Clarifies priorities when leading change
Sees and shows others the benefits of strategic change
Helps colleague’s/team members to practice stress management through prioritization of workloads and modelling of appropriate self-management and care
Makes time to learn from experience and feedback, and apply the lessons to a new situation

Living the values:
LEVEL C - Supports others to live Malaria Consortium’s values

Demonstrates personal integrity by using role position responsibly and fairly
Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences

Strategic planning and thinking and sector awareness:
LEVEL C - Keeps up to date with the internal and external environment

Takes into account economic, political and other business factors when drawing up medium and long-term plans, covering both public and private sectors
Looks beyond the immediate operations to prospects for new business
Engages with appropriate internal and external sources to establish major influences on future plans

Benefits
Competitive

Interested and qualified candidates should:Click here to apply

Click here for more information

Job Title: Field Administration Officer

Location: Yola, Adamawa
Department: Operations
Type Of Contract: Fixed
Role Type: National
Grade: 5
Travel Involved: In-Country
Child Safeguarding Level: 3
Reporting To: Zonal Project Manager
Direct Reports: Drivers And Security Guards
Dotted Line Manager: None
None Indirect Reports: None

Country and Project Background
The Nigeria Country Office in Abuja, started operations in 2008, through the DFID/UKaid funded Support to National Malaria Programme, SuNMaP (2008 – 2016). The office had presence in 23 states of the country and has managed at various times, about 15 projects. It follows the mandate of the parent organisation in Nigeria and has been working specifically in the following areas:

Malaria control/elimination
Integrated community case management (iCCM) for malaria, pneumonia and diarrhoea.
Nutrition
Neglected tropical diseases (NTDs)

The goal of the grant is to contribute towards reducing the malaria burden to pre-elimination levels and bringing malaria-related mortality to zero by 2020 in Nigeria.

This project aims to achieve seven objectives while delivering high quality malaria services in 14 states (MC implementing in 7 of the states - Kano, Kaduna, Jigawa, Niger, Yobe, Gombe and iCCM only in Kebbi and Niger) through improved service delivery mechanisms, demand creation and health system strengthening strategies.

To ensure at least 80% of targeted population utilizes appropriate preventive measures by 2020
To test all care-seeking persons with suspected malaria using RDT or microscopy by 2020
To treat all individuals with confirmed malaria seen in private or public facilities with effective anti-malarial drug by 2020
To provide adequate information to all Nigerians such that at least 80% of the populace habitually takes appropriate malaria preventive and treatment measures as necessary by 2020
To ensure the timely availability of appropriate antimalarial medicines and commodities required for prevention and treatment of malaria in Nigeria wherever they are needed by 2018
At least 80% of health facilities in all LGAs report routinely on malaria by 2020
To strengthen governance and coordination of all stakeholders for effective program implementation towards an “A” rating by 2018 on a standardized scorecard.

Job Purpose

To provide administrative, personnel and logistics support in the project offices in the zone.

Scope of Work

The Field Administration officer will be actively responsible for maintaining an effective and efficient workflow of the office through enforcing administrative procedures to the office operating system and equipment.
S/he will be directly responsible for the provision of administrative, personnel and logistics support in the office.
S/he is accountable to the zonal project manager.

Key Working Relationships:

The Field Administration Officer will be a member of the project implementation team and report to the zonal project manager and other project staff in delivering project work plan.

Key Accountabilities:
Manage and performs all administrative support in the office (40%):

Ensures all staff adhere to the office policies and general office procedure
Develops and maintains an effective maintenance procedure for the proper functioning of all IT equipment and computer networks in the office
Ensures proper management and maintenance of assets including office building, vehicles, equipment, etc.
Manages the filing system and storage of all administrative documents
Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events
Liaises with National Office on administrative issues
Carry out other duties as assigned

Provides personnel services support in the office (10%):

Implements personnel policies and procedures
Provides support and coordinates personnel and related staff matters
Maintains employee files and records for administrative use
Assists in compiling annual leave roster and submit to National Office

Provides Operational and logistic support to the office (50%):

Develops and maintains strong and effective relationships with service providers including hotels, care hire services, travel agencies, immigrations, etc. for project activities
Carries out timely booking of venues for seminars, conferences, workshops and other project activities
Sourcing of appropriate venues for seminars, conferences, workshops and other project activities
Ensures timely picking of consultants, visiting staff, and other stakeholders
Ensures project receives value for money for all procurements at all times
Manage the driver and project vehicle
Providing support on need basis to Malaria Consortium projects on filing, documentation and other related issues.

Qualifications and Experience
Essential:

Bachelor's Degree in any discipline
Significant years’ experience in similar role
Good supervisory, inter-personal, communication and planning skills

Desirable:

Proven previous experience in office management
Possess good understanding, knowledge and experience in document control and management.

Work-based Skills and Competencies:
Essential:

Excellent interpersonal and communication skills
Excellent computer skills with proficiency in Microsoft Word, Excel and PowerPoint
Good Attention to detail
Ability to maintain confidentiality of project information.

Core Competencies
Delivering results:
LEVEL B - Takes on pieces of work when required and demonstrates excellent project management skills:

Shows a flexible approach to taking on additional work/ responsibilities when needed to achieve results
Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements)
Makes clear and timely decisions within remit of own role.

Analysis and use of information
LEVEL A - Gathers information and identifies problems effectively:

Interprets basic written information
Attentive to detail
Follows guidelines to identify issues
Recognises problems within their remit
Uses appropriate methods for gathering and summarising data

Interpersonal and communications
LEVEL B - Fosters two-way communication:

Recalls others’ main points and takes them into account in own communication
Checks own understanding of others’ communication by asking questions
Maintains constructive, open and consistent communication with others
Resolves minor misunderstandings and conflicts effectively.

Collaboration and partnering
LEVEL A - Is a good and effective team player:

Knows who their customers are and their requirements
Respects and listens to different views/opinions
Actively collaborates across teams to achieve objectives and develop own thinking
Proactive in providing and seeking support from team members

Leading and motivating people
LEVEL B - Manages own development and seeks opportunities:

Actively manages own development and performance positively
Learns lessons from successes and failures
Seeks and explores opportunities within Malaria Consortium which develop skills and expertise.

Flexibility/ adaptability
LEVEL B - Remains professional under external pressure:

Able to adapt to changing situations effortlessly
Remains constructive and positive under stress and able to tolerate difficult situations and environments
Plans, prioritises and performs tasks well under pressure
Learns from own successes / mistakes

Living the values
LEVEL A - Demonstrates Malaria Consortium values:

Demonstrates integrity, honesty and fairness in dealing with colleagues and stakeholders
Maintains ethical and professional behaviour in line with Malaria Consortium’s values
Treats all people with respect

Strategic planning and thinking and sector awareness
LEVEL A - Manages own workload effectively