Logistics Coordinator at Norwegian Refugee Council

⏲ Mar 21, 2024, 6:28 AM
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The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: Logistics Coordinator

Job ID.: 14357
Location: Yola, Adamawa
Employment Type: Full time
Category: Logistics

Role and Responsibilities

The purpose of a Logistics Coordinator is to implement delegated areas of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high-value procurement; management of warehouse, fleet; assets; securing supporting documentation/archiving; reporting and coordination.

Generic Responsibilities

Ensure adherence to NRC policies, handbooks, guidelines, SOPs, and donor requirements/compliance.
Support line managers in procedures and require support team training related to logistics.
Provide anti-corruption, transparency, and cost-efficiency focus on all processes (e.g. in procurement, vehicle management, asset management)
Ensure proper filing of all support documents.
Coordinate timely operational planning and management of logistics activities.
Ensure that country-specific SOPs regulate procedures at the Area Office level and perform periodic checks.
Coordinate market assessment/survey within the scope and request of program/project developers.
Prepare and submit reports and analyses.
Perform other duties as assigned by the Line Manager

Specific Responsibilities

Implement organizational Global Logistics Handbook procedures and ensure compliance with donors and organizational policies.
Support the development and /or review of the Country Logistics SOPs and their implementation at the area office.
Ensure capacity building of the logistics team in the area and field offices.
Handle complex and high-value tenders and ensure they comply with NRC and donor procurement and financial guidelines.
Ensure all NRC Area Office South vehicles and generator reports are accurate, and monthly usage analysis is conducted.
Ensure the Agresso Asset Register and Inventory list are accurate and conduct quarterly reconciliations. Participate in mid-year asset and warehouse physical/verification within the area and field offices.
Provide monthly reports on all logistics activities and ensure logistics KPIs are achieved; report posted promptly on O365 for Logistics Managers/designated review.
Contribute to identifying opportunities to implement cash-based interventions and market-based programs by participating in assessments and response analysis discussions.
Participate in market assessment/surveys, due diligence, and vendor rating exercises.
Ensure all agreements and contracts are either extended or re-tendered in time and to process the newly requested tenders based on the tender time plan.
Participate in all relevant meetings, ensuring proper communication and coordination with other departments and support in providing technical information where relevant.
Support preparing Project Procurement Plans and consolidating and reviewing the Area Procurement Plan.
Ensure that the Procurement Tracker and Contract Follow-up sheet are accurate and updated before being shared as updates with all staff.
Consolidate quarterly reports on the performance of suppliers and service providers and highlight suppliers with poor performance.
To ensure that stock reports and documentation are accurate, updated regularly, and spot checks are conducted.
To undertake any other duties assigned by the line manager.

Context / Specific Skills, Knowledge and Experience

Minimum 5 years experience in Supply Chain Management at a senior level, preferably within a humanitarian context.
Qualification requirement: Essential degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).
Proven management experience, including training and capacity building of national staff;
Strong interpersonal and communication skills.
A high level of computer literacy.
Good working knowledge of international supply chain operation
Experience and knowledge of key institutional donor’s procurement rules and regulations;
Fluency in English, both written and verbal

Competencies:
Professional/Generic professional competencies for this position:

Experience from working within technical expertise area in a humanitarian/ recovery context.
Previous experience from working in complex and volatile contexts.
Knowledge about own leadership skills/profile.
Fluency in English both written and verbal.
Documented results related to the position’s responsibilities.

Behavioural competencies and the following are essential for this position: