Job Vacancy for an Executive Assistant to the CEO at Resource Intermediaries Limited Resource Intermediaries Limited is a company registered in
Nigeria to engage in outsourcing services. The conceptual definition of
the company is "easing business burdens", which is the fundamental
reason for our existence. In living this definition, we focus on three
key areas; Job Title: Executive Assistant to the CEO
Job Description: Reporting directly to the CEO, the Executive Assistant
provides executive support in a one on-one working relationship. The
Executive Assistant serves as the primary point of contact for internal
and external constituencies on all matters pertaining to the Office of
the CEO. The Executive Assistant must be creative and enjoy working
within a small, entrepreneurial environment that is mission-driven and
results-driven. The ideal individual will have the ability to exercise
good judgment in a variety of situations, with strong written and verbal
communication, administrative, and organizational skills, and the
ability to maintain a realistic balance among multiple priorities. The
Executive Assistant will have the ability to work independently on
projects, from conception to completion, and must be able to work under
pressure at times to handle a wide variety of activities and
confidential matters with discretion.
Roles and Responsibilities:
Completes a broad variety of administrative tasks for
the CEO including: managing an extremely active calendar of
appointments; completing expense reports; composing and preparing
correspondence that is sometimes confidential; arranging complex and
detailed travel plans, itineraries, and agendas; and compiling documents
for travel-related meetings. Plans, coordinates and ensures the CEO's schedule is
followed and respected. Provides "gatekeeper" and "gateway" role,
creating win-win situations for direct access to the CEO's time and
office. Researches, prioritizes, and follows up on
incomingissues and concerns addressed to the CEO, including those of a
sensitive or confidential nature. Determines appropriate course
of action, referral, or response. Provides a bridge for smooth communication between the
CEO’s office and internal departments; demonstrating leadership to
maintain credibility, trust and support with senior management staff. Works closely and effectively with the CEO to keep
him/her well informed of upcoming commitments and responsibilities,
following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Successfully completes critical aspects of deliverables
with a hands-on approach, including drafting acknowledgement letters,
personal correspondence, and other tasks that facilitate the CEO's
ability to effectively lead the company. Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follows-through on projects to
successful completion, often with deadline pressures. Assists with travel arrangements, lodging, and meal planning as needed Assists in coordinating the agenda of senior management team meetings and off-sites, and all-staff meetings Provides leadership to build relationships crucial to
the success of the organization, and manages a variety of special
projects for the CEO, some of which may have organizational impact.
Qualifications
Strong organizational skills that reflect ability to
perform and prioritize multiple tasks seamlessly with excellent
attention to detail Proven ability to handle confidential information with
discretion, be adaptable to various competing demands, and demonstrate
the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and board members Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability toalso be extremely effective independently
Education and Experience Requirements
Bachelor's degree required Between 5 and 7 years of experience supporting C-Level Executives Experience and interest in internal and external communications Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
How to Apply
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