Job Recruitment at African Development Bank (AfDB)
African Development Bank (AfDB) - Established in 1964, the African
Development Bank is the premier pan-African development institution,
promoting economic growth and social progress across the continent.
There are 80 member states, including 54 in Africa (Regional Member
Countries). The
Bank's development agenda is delivering the financial
and technical support for transformative projects that will
significantly reduce poverty through inclusive and sustainable economic
growth.
We are recruiting to fill the position below:
Job Title: Vendor Management Assistant
Reference: ADB/17/164
Location: West Africa
Grade: GS7
Position N°: 50050081
The Complex
- The Vice-Presidency, Human Resources and Corporate Services
Complex ensures the delivery of efficient, people-centered,
client-oriented, corporate services to ensure overall institutional
effectiveness in all aspects of the Bank’s corporate services.
- The Complex leads efforts to ensure the competitiveness of the
Bank as the employer of choice and is responsible for providing
leadership in the formulation and implementation of Bank’s strategies on
people, IT, general services and institutional procurements, language
services, business continuity, and health and safety strategies
The Hiring Department/Division
- The primary roles of the General Services and Procurement
Department are to manage the Bank’s assets, oversee all corporate
procurement of goods, services, works and real estate, coordinate all
staff travel and transport of Bank’s goods and staff, catering services
and other logistics arrangements and the mail services and keep staff
informed about services offered.
- To this end the General Services and Procurement Department
formulates and applies rules for procurement, storage, and maintenance
of furniture, office equipment and supply; design, prepare and implement
programs for the construction or acquisition and maintenance of
buildings and premises; formulate and ensure the proper and effective
application of administration policies within the Bank in such areas as
communications, transport, travels, security, protection and safety of
the Bank’s staff and property; and perform related duties.
- The department is responsible for managing the Bank’s fixed assets (valued at over UA 100,000,000).
- The General Services and Procurement Department comprises 3
divisions supervised by the Director General Services and Procurement.
These divisions are:
- Operations and Maintenance Division (Division.1);
- Corporate Procurement Division (Division.2); and
- Support Services Division (Division.3).
- The Division is responsible for the formulation, application of
the formulation, application and evaluation of procedures and practices
covering purchasing and contracting for goods, works and services for
the Bank.
The Position
The job holder will be required to perform the following work objectives:
- Efficient administration of vendor management procedures, tools and systems.
- Adequate vendor sanction management.
- Effective management of vendor relationships.
- Facilitation of knowledge building and knowledge sharing.
Duties and responsibilities
Under the overall supervision of the Principal Procurement Information
Systems Officer (Team Leader), the Vendor Management Assistant has the
following responsibilities:
1.) Ensure efficient administration of vendor management procedures, tools and system focusing on achieving the following results:
- Effective management of current system and procedures for vendor information entry;
- Prepare and conduct, from time to time or as the need arise, a
mini survey among practitioners regarding their concerns and feedback on
the vendor registration system;
- Effective maintenance of the vendor management system that
reflects the appropriate treatment of sanctioned vendors in accordance
with the vendor sanction policy;
- Assist in the formulation and drafting of any policy guidance and write-up related to vendor management;
- Support vendors for Vendor Registration process;
- Refresh the vendor management database;
- Explore the option of optimizing the vendor management function;
- Efficient support to the Team Leader in reviewing and analyzing claims of vendors;
- Maintenance and dissemination of suspension list;
- Update of the risk management strategy/policy for handling and sourcing vendors;
- Actively participate in meetings with vendor when necessary; and
- Other relevant tasks that may be required.
2.) Ensure adequate vendor sanction management, focusing on achieving the following results:
- Efficient review and processing of all vendor submissions to the Vendor Management Team;
- Preparation and keeping records of all Vendor Management Team proceedings and meetings;
- Presentation of any requests for interim suspension, re-opening,
exigency, exceptions, reinstatement, or settlement to Vendor Management
Team;
- Keeping minutes of Vendor Management Team;
- Ensuring that the data provided by Vendors, as well as the
privileged information generated pursuant to Vendor Management Team
functions is fully and adequately protected;
- Performing other functions as may be approved by the Team Leader;
- Organizing training and workshops on vendor management procedures; and
- Disseminate relevant vendor reports to procurement practitioners.
- Keeping abreast of any and all updates to the Ineligibility List;
- Answering any consultations that other units may have on vendor management procedures;
3.) Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
- Organization of training for staff on vendor management in general but focusing on vendor sanction procedures;
- Synthesis of lessons learned and best practices; and
- Sound contributions to knowledge networks and communities of practice.
Selection Criteria
Including desirable skills, knowledge and experience:
- Hold at least a Bachelor's Degree or BAC + 4 or Maitrise or its
equivalent in Business Management, Commerce, Administration,
Communication, IT or related discipline.
- Have a minimum of Five (5) years of relevant work experience,
such as procurement, commerce, vendor relation or client service related
functions.
- Innovation and Creativity: The commitment to search for and
produce innovative and creative approaches to activities in order to
enhance performance and create added benefits to the Bank and its
clients.
- Communication: Provides clear and concise oral and written
communication; presents oral information with clarity and appropriate
style and adapts language and style to suit the requirements of a
particular audience.
- Problem Solving: Applies business knowledge to the resolution of
problems and identifies solutions to the benefit of the client
(internal and external) and the organization.
- Client Orientation: Ensures that the client is considered to be
of primary importance in all transactions and interactions. Strives to
understand, and when appropriate, anticipate client needs, and ensures
that the client receives the best possible service from the Bank.
- Understand, interpret and apply the Bank’s rules and procedures for filing and management of files
- Strong customer service skills, good organizational and planning
skills, ability to multitask, attention to detail and ability to work
with a diverse workforce
- Excellent sense of initiative, confidentiality, enthusiasm, team spirit.
- Demonstrate careful attention to detail or essential elements
and accuracy of information before making a decision or delivering the
information.
- Ability to understand how clients perceive and assess quality of services provided and answer to clients requests quickly.
- Act with integrity and maintain confidentiality at all times.
- Observe the highest standard of ethics, honesty and accountability.
- Team Working and Relationships: Works with others to maximize
the effectiveness of the team as a whole, sharing the knowledge and
workload. Develops strong working relationships with colleagues and
contributes to creation of a positive team environment
- Operational Effectiveness: The Commitment to ensure that full
use is made of the systems, procedures and culture within the
organization in order to deliver the required results.
- Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
- Competence with MS Packages (Word, PowerPoint, and Excel) and Outlook is required.
- Competence with SAP, Supplier Relationship Management (SRM) and DARMS (document management system) is desired.
Job Title: Chief Rural Infrastructure/Irrigation Engineer
Reference: ADB/17/165
Location: Côte d’Ivoire
Grade: PL3
Position N°: 50093613
The Complex
- The Vice Presidency for ‘Agriculture, Human, and Social
Development’ is a Sector Complex focusing on the Bank’s Ten Year
Strategy High 5s priority of “Feed Africa” and “Improve Quality of Life
for the People of Africa”.
- The complex objectives are:
- To develop, policy and strategy
- Provide deep sector expertise to the Regions by gathering
pool of experienced individuals who can be consulted to provide sector
expertise on complex transactions
- Develop new financing instruments
- The Vice President will act as the spoke person to
represent the Bank with external stakeholders on aspects of “Feed
Africa” and Improve Quality of Life for the People of Africa”.
The Hiring Department
- The Agriculture Finance and Rural Development Department works
closely with the Agriculture and Agro-Industry Department and the
Regional Directorates to provide support for the delivery of Feed
Africa: Strategy for Agricultural Transformation in Africa, 2016-2025.
- The core mandate of Agriculture Finance and Rural Development
Department is to develop the strategy of the Bank related to
agricultural and rural finance and rural development, represent the
Bank with external stakeholders, provide sector expertise to the
regions by gathering experts who can be consulted by operations and
closing the financing gap for private sector-led development of
agricultural value chains.
- The Department is to mobilize and deploy the required
expertise; and, provide support the design and implementation of
agricultural finance and rural development operations for key commodity
value chains.
- The Agriculture Finance and Rural Development Department is structured into two Divisions:
- Agriculture and Rural Finance Division
- Rural Infrastructure Development Division.
- The Rural Infrastructure Development Division has the following deliverables:
- High-quality and Innovative Instruments for Rural Infrastructure Integrated into Projects
- Practical Implementation Arrangements with Key Implementing Partners
- Knowledge Management of Rural Infrastructure Best Practices
- Enabling Environment and Alliances with Key Stakeholders
- Monitoring of Performance and Recommendations for Corrective Actions
The Position
The Chief Rural Infrastructure Engineer reports to the Division Manager -
Rural Infrastructure Development. The main work objectives are:
- Support to an enabling environment for rural development for
agricultural transformation, focused on development and upgrading for 18
key priority value chains articulated in the Feed Africa Strategy in
targeted Agro-Ecologic Zones;
- Provide support and expertise to regional directorates on
priority of rural infrastructure (roads, energy, water, storage
facilities and markets) linking smallholder farmers to markets within
the overall Bank infrastructure pipeline;
- Ensure adoption of social and environmental safeguards for rural infrastructure.
- Monitor and report on the implementation of the rural
infrastructure instruments and their contribution to Feed Africa and
action plan.
Duties and Responsibilities
Key Functions
The Chief Rural Infrastructure Engineer under the oversight of
the Division Manager - Rural Infrastructure Development performs the
following:
The Technical Oversight:
- Implement the Action Plan for Rural Infrastructure Development
for 2017 and the next 3 years, which includes innovative new products
that take into consideration smallholder farmers and Micro, Small and
Medium Enterprises, women and youth, and that facilitate sustainable and
integrated value chain development;
- Lead support to the Regional Directorates and country teams for
masterplans, construction and rehabilitation of priority market
infrastructure and irrigation infrastructure to enhance efficiency and
yield in priority production areas for the 18 priority commodity value
chains;
- Provide strategic vision and technical oversight for initiate
climate resilient infrastructure, in particular to respond to the
frequent and devastating climate change effects – drought and floods;
- Provide strategic vision and technical oversight for
construction of warehouses and related infrastructure in order to
increase the number of licensed warehouses that can be used by African
commodity exchanges;
- Lead the conceptualization and guide the implementation of rural
market infrastructure and irrigation infrastructure for Agropoles and
Agro-industrialization and other value chain development projects;
- Support economic and sector work to orient Agricultural
Transformation in Africa intervention in the area of rural market
infrastructure and irrigation infrastructure in Africa;
- Enhance project implementation quality, timeliness and integrity
through developing and implementing controls that minimize slippages;
- Develop and implementing performance monitoring and evaluation
systems and reporting activities (including Key Performance Indicators)
to enable transparent assessment of rural market infrastructure outcomes
and impacts, both for internal and external circulation;
- Establish synergies between the rural market infrastructure and
irrigation infrastructure and the Bank’s other flagship programmes for
Agricultural Transformation in Africa: Agropoles and Agro-Industrial
Zones;
- Maintain regular communication channels with stakeholders on
progress and achievement of agriculture value chain financing operations
as well as emerging constraints and opportunities;
- Establish and maintain strategic collaboration with relevant partners in the area of rural market infrastructure for the sector;
- Support Regional Member Countries and Task Managers in the
identification, preparation and appraisal of rural market infrastructure
and irrigation infrastructure for country operations;
- Define and monitor a set of impact indicators particularly around development impact and job creation for women and youth;
- Formulate alliance strategy with actors along value chains with a
particular focus on public private partnerships (at the country and
continent level) to engage stakeholders in alignment of sustainable
socio-economic development goals;
- Agree upon follow up arrangements for project designs and
technical assistance for implementation upon consultation with concerned
African Development Bank country offices;
- Supervise annual work plan budget preparation and follow its
execution, and advise senior management on the budgetary and financial
impacts of the division’s operations;
- Review all reports and papers prepared by the staff of the Division and give appropriate guidance;
People Management:
- Guide a team of professional level and support staff in
providing efficient and high quality services that support the business.
Set realistic performance goals and motivate team members to meet them,
both for individual staff and for the team as whole;
- Be a collaborative member of the Divisional Team, contribute and share expertise and input and foster a collegial environment.
- Assess the training needs of staff in the Regional Directorates
and Country Offices, monitor and evaluate their performance, and
recommend personnel actions to the Division Manager;
- Build strong relationship management and understand the business
needs to assist in developing practical and effective solutions;
Leadership:
- Manage the efficient use of the financial and human resources.
On the technical front the work requires analytical and strategic
skills, as well as personal knowledge and practical experience in the
main areas of Bank intervention.
- Ensure high-quality output within available resources, by making
the best use of its human, financial and technological assets, and by
monitoring and enforcing efficiency targets;
- Supervise complex project identification, preparation and appraisal for Bank Group financing and verify quality of the projects;
Corporate Communication:
- Ensure effective communication between the Management and staff
of the Bank, the authorities of member countries, officials from other
organizations;
- Monitor best practice in the field and, as appropriate, liaise with counterparts in other organization.
Performs other duties as assigned by immediate supervisor
Selection Criteria
Including desirable skills, knowledge and experience:
- Hold at least a Master’s degree or its equivalent in
Agriculture, Agriculture Economics, Engineering, or closely related
disciplines.
- Have a minimum of seven (7) years of relevant professional
experience in the area of irrigation development in an international
multilateral institution
- Strong irrigation experience
- Ability to complex Problem Solving: Identifying complex problems
and reviewing related information to develop and evaluate innovative
options and implement solutions.
- Good communication skills (clearly and concisely, in giving
instructions) and ability to cooperate at work in a diverse
multicultural environment;
- Ability to lead and guide staff team from different backgrounds and culture;
- Ability to implement appropriate training / teaching methods and procedures for learning and knowledge sharing within the team
- Communicate and write effectively in French or English, with a good working knowledge of the other language.
- Sound Experience with International Development Financing
Institutions in developing countries including a satisfactory knowledge
of their operational policies and procedures;
- Proven leadership in matters relating to rural development such
as policy dialogue, technical review of reports and consultation with
other financiers, among others.
- Competence in the use of standard Microsoft Office applications
(Word, Excel, Access, PowerPoint); knowledge of SAP is desirable.
Job Title: Senior Research Analyst and Project/Partnership Coordination Investment Officer
Reference: ADB/17/168
Location: Côte d’Ivoire
Grade: PL5
Position N°: 50093668
The Complex
- The Vice Presidency for ‘Agriculture, Human, and Social
Development’ is a Sector Complex focusing on the Bank’s Ten Year
Strategy High 5s priority of “Feed Africa” and “Improve Quality of Life
for People in Africa”.
- The complex objectives are:
- To develop, policy and strategy;
- Provide deep sector expertise to the Regions by gathering
pool of experienced individuals who can be consulted to provide sector
expertise on complex transactions;
- Develop new financing instruments;
- The Vice President will act as the spokesperson to represent
the Bank with external stakeholders on aspects of “Feed Africa” and
Improve Quality of Life for People in Africa”.
The Hiring Department
- The Agriculture Finance and Rural Development Department works
closely with the Agriculture and Agro-Industry Department and the
Regional Directorates to provide support for the delivery of Feed
Africa: Strategy for Agricultural Transformation in Africa, 2016-2025.
- The core mandate of Agriculture Finance and Rural Development
(AHFR) Department is to develop the strategy of the Bank related to
agricultural and rural finance and rural development, represent the Bank
with external stakeholders, provide sector expertise to the regions by
gathering experts who can be consulted by operations and closing the
financing gap for private sector-led development of agricultural value
chains.
- The Department is to mobilize and deploy the required expertise;
and, provide support the design and implementation of agricultural
finance and rural development operations for key commodity value chains.
- The Agriculture Finance and Rural Development Department is structured into two Divisions:
- Agriculture and Rural Finance Division; and
- Rural Infrastructure Development Division.
The Position
The main objectives of the Senior Research Analyst and Project/Partnership Coordination Officer are:
- Lead support to the Department on value chain development,
high-productivity agriculture and value adding Micro, Small and Medium
Enterprises in rural areas with a specific focus on women and youth
agri-enterprises;
- Monitor and report on the implementation of the interventions of
the Department and their contribution to Feed Africa and action plan.
- Participate in undertaking research on strategic investment
opportunities, especially in the areas of agriculture and agro-industry,
agricultural development, public-private partnership using quantitative
techniques/methods
- Participate in the writing, reviewing and editing of briefs for
Senior Management on research development issues for presentation or
discussion in regional and international forums
Duties and Responsibilities
The Senior Research Analyst and Project/Partnership Coordination Officer
under the oversight of the Director Agricultural Finance & Rural
Development Department is responsible for:
1.) The Technical Oversight:
- Conduct desk review and background research for investment opportunities in key value chains;
- Supervise budget preparation and follow its execution, and
advise senior management on the budgetary and financial impacts of the
Department’s operations;
- Identify a strong pipeline of potential in Agriculture Micro,
Small and Medium Enterprises to initiate new debt and equity
investments, follow up on new business opportunities, and liaise
extensively with potential clients on the African continent and beyond;
- Support existing portfolio investments including strategic and
value-add activities with portfolio company management and co-investors;
- Enhance project implementation quality, timeliness and integrity
through developing and implementing controls that minimize slippages;
- Review all reports and papers prepared by the Divisions and give appropriate guidance;
- Provide technical assistance to investment funds and other
non-banking financial institutions that offer equity and working capital
finance to agricultural value chains;
- Identify debt and equity investments in Agriculture Micro, Small
and Medium Enterprises and investment / impact and investment funds /
equity funds in Agriculture Micro, Small and Medium Enterprises
(agricultural finance and innovative financing);
- Develop and implement performance monitoring and evaluation
systems and reporting activities (including Key Performance Indicators)
to enable transparent assessment of agriculture value chain financing
outcomes and impacts, both for internal and external circulation.
2.) People Management:
- Supervise a team of professional level and support staff in
providing efficient and high quality services that support the business.
Set realistic performance goals and motivate team members to meet them,
both for individual staff and for the team as whole;
- Assess the training needs of staff in the Regional Directorates
and Country Offices, monitor and evaluate their performance, and
recommend personnel actions to the Division Manager;
- Be a collaborative member of the Divisional Team, contribute and share expertise and input and foster a collegial environment.
- Build strong relationship management and understand the business
needs to assist in developing practical and effective solutions;
3.) Leadership:
- Manage the efficient use of the financial and human resources.
On the technical front the work requires analytical and strategic
skills, as well as personal knowledge and practical experience in the
main areas of Bank intervention.
- Ensure high-quality output within available resources, by making
the best use of its human, financial and technological assets, and by
monitoring and enforcing efficiency targets;
- Supervise complex project identification, preparation and appraisal for Bank Group financing and verify quality of the projects;
4.) Staff Engagement:
- Leading People: Serve as a role model, leading by example,
builds alignment and commitment. Is courageous in challenging others to
move the Bank forward;
- Promote collaboration and facilitate teamwork across teams and across organizational units;
- Maintain a high standard of professional integrity, treat
individuals fairly and respectively and be sensitive to differences
across culture, nationalities and gender.
5.) Corporate Communication:
- Ensure effective communication between the management and staff
of the Bank, the authorities of member countries, officials from other
organizations;
- Monitor best practice in the field and, as appropriate, liaise with counterparts in other organization.
- Performs other duties assigned by the supervisor.
Selection Criteria
Including Desirable Skills, Knowledge and Experience:
- Hold at least a Master's Degree or its equivalent in Finance or closely related disciplines.
- Have a minimum of five (5) years of relevant professional
experience in the area of investment banking, consulting or private
equity/venture capital, and 3 years working on the topic in a managerial
capacity in an international bilateral/multilateral institution;
- Sound experience with debt and/or equity investments in
developing markets, venture investing and emerging countries including a
satisfactory knowledge of their operational policies and procedures;
- Proven leadership in matters relating to negotiating and
structuring debt and equity transactions, technical review of reports
and consultation with other financiers, among others;
- Knowledge of Africa and the rural development needs, opportunities, development challenges and possible solutions;
- Comprehensively understands projects structures, including
project planning, risk management strategy, communication management
strategy, lessons learned and handover, and other critical success
factors, strategies, policies, procedures and practices of other similar
institutions;
- Acute knowledge and understanding of the elements essential for
the effective delivery and measurement of development impacts through
agricultural investments in Africa;
- Highly developed negotiation skills proven to yield positive outcomes with senior counterparts, both internal and external;
- Knowledgeable in the execution and structuring of debt and equity investments in the assigned sector projects and programs;
- Networking ability required to build successful relationships
and partnerships with a broad range of clients, internal and external,
for effective delivery of results. Prudence and skill in identification
of such relationships and partners based on meeting the needs and
long-term interests of clients within and outside the institution;
- Communicate and write effectively in French or English, with a good working knowledge of the other language.
- Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint); knowledge of SAP is desirable
Note:
- Applicants who fully meet the Bank's requirements and are considered for interview will be contacted.
- Only online applications submitted with a comprehensive
Curriculum Vitae (CV) and copies of the required degrees will be
considered.
Application Deadline: 26th May, 2017.