Current Job Vacancies at Secours Islamique France (SIF)
Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and/or implementation of development programs.
We are recruiting to fill the position below:
Job Title: Administration Coordinator (M/F)
Location: Maiduguri, Borno
Mission Context
- Based in Maiduguri, the Administration Coordinator is an expert in administrative and/or financial and/or human resources management and will be in charge of a management team, on various bases.
Mission/ Role
Operational strategy & Coordination:
- To contribute to the elaboration of the mission’s operational strategy;
- To be part of the Coordination Team (SMT);
- To participate in the analysis and proposal of solutions for all decisions impacting the mission in general.
Accountability management:
- To ensure the correct parameters of the accounting software;
- To control the bank book keeping, checking and bank reconciliations;
- To ensure the accounting, non-accounting and expatriates data entry in the accounting software.
Cash flow:
- To define and update the conservation and cash flow procedures (Cash Management) in accordance with the local context, to propose alternatives in case of context evolution, to authorize and organize transfers of funds on the bases.
- To consolidate and validate the cash flow forecast of the mission and send it to the HQ,
- To validate the banking establishment choice and validate the payment modalities of recurrent contracts.
Budgetary and financial Management:
- To elaborate and validate the project budgets.
- To prepare the mission’s annual budget and its analytical reallocation.
- To edit, check and communicate the monthly budgetary follow-up (projection included) to the Coordination Team and to the base admin/coordinators, to question the relevance, alert and support the coordinators,
- To ensure the production and filing of financial report according to the deadline and donors formats
HR Management:
- To supervise the payroll on the base, supervise the management and follow-up of the welfare benefits received on the base and follow the working time ;
- To supervise the staff recruitment according to the mission procedure;
- To manage the administrative teams and evaluate regularly the performances of the team members.
Security:
- To implement the security policy in cooperation with the Head of Mission.
- To participate in the evaluation of the general security, the procedures definition and updating,
- To participate in the security data collect, their analyze and the diffusion of alerts or important data
Representation (under HoM request):
- To represent SIF as part of the activities to operational partners and to local or regional authorities (ex : registration as employer, social security, immigration, etc.)
- To attend conferences, coordination meetings, clusters and donors meetings.
Reporting:
- To elaborate monthly administration, financial and HR reports for the Head of Mission.
- To elaborate the admin, HR and Financial part of the donors reports according to the deadline requested.
- To inform immediately the Head of Mission of any delay, conflict, problem encountered as part of the activities.
- To propose improvements to the intern reports formats.
- The task list is neither exhaustive nor restrictive and it is evolving.
Profile
- Minimum 5 years of previous experience in humanitarian work, including previous experiences as Country Director, or Deputy Country Director, or Chief of Party with INGOs in similar context;
- Substantial experience of strategic thinking, including identifying, analyzing, problem solving and responding to opportunities and challenges and the ability to translate these into practical plans of action;
- Extensive experience of securing substantial external funding;
- Extensive knowledge and experience of project planning and budget holding; proposal and report writing;
- Knowledge and understanding of project management tools ;
- Strong leadership skills and a supportive management style (experience managing national and expatriate staff) ;
- Strong communication skills, with excellent written and spoken English ;
- Experience of working within an insecure environment with responsibility for security planning, monitoring and management.
- Being an association with limited means, versatility and flexibility are necessary in order to overcome any difficulty temporary and exceptional.
- The employee may be affected to perform other tasks in accordance with it job category, in case of need related to the functioning of the Association or to changes in its policy and it organization, and respecting the pattern of fixed-term contract.
Working conditions
- French fixed term contract “CDD d’usage”
- Remuneration according to profile
- Monthly Per diem
- Housing 100% covered by SIF
- Medical cover (60% cover by SIF and 40% covered by the expatriate);
- R&R every at 3 and 9 month
Interested and qualified candidates should:
Click here to apply
Job Title: Program Coordinator (M/F)
Location: Maiduguri
Mission/ Role
Operational strategy & Coordination:
- To contribute to the elaboration of the mission’s operational strategy: context analysis and its evolution, elaboration of problem trees and proposed solutions, needs assessment analysis, proposal of new actions, budgeting and HR dimensioning.
Project Cycle Management:
- To ensure the conception and the management of projects: needs assessments, baseline survey, and proposal of actions.
- To define partnership modalities with the operational partners, be in charge of the partnerships, define and supervise the capacity building plans for the partners.
Management -HR:
- Provide leadership and management to the program team.
- Support national staff, ensuring that the individuals work effectively together as a team to achieve the project objectives
- Propose Job descriptions for all new project staff
Supports: Admin, Finance and Log (in cooperation with the Admin Officer and/or the Admin Coordinator):
- To manage the program budgets: regular monitoring of the expenditure states according to the allocated budgets and programmatic forecasts, validation of the expenditures he is responsible for.
Representation (under HoM request):
- To represent SIF as part of the implementation of activities to operational partners and to the local and regional authorities and attend conferences, coordination meetings, clusters and donors meetings.
Reporting:
- To elaborate activities monthly reports for the Head of Mission
- To elaborate donors reports according to the requested deadlines
- To elaborate ad hoc reports : mission, follow-up, survey, training, etc
- To propose improvements to the intern reports formats
Requirements
- Minimum 3 years of previous experience in humanitarian work,
- Experience of working within an insecure environment with responsibility for security planning, monitoring and management
- Being an association with limited means, versatility and flexibility are necessary in order to overcome any difficulty temporary and exceptional.
- Experience of strategic thinking, including identifying, analyzing, problem solving and responding to opportunities and challenges and the ability to translate these into practical plans of action.
- Knowledge and experience of project planning and budget holding; proposal and report writing.
- Solid skills regarding project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.)
- Leadership skills and a supportive management style (experience managing national and expatriate staff)
- Ability to understand the cultural and political environment and to work well with partners including local authorities.
Working Conditions
- Frequent travels to projects location
- French fixed term contract
- Duration: 4 months
- Remuneration according to profile
- Monthly perdiem.
Interested and qualified candidates should:
Click here to apply
Application Deadline 30th September, 2018.
Note
- The task list is neither exhaustive nor restrictive and is evolving according to the needs of the organization. Being an association with limited resources, versatility and flexibility are necessary in order to overcome any difficulty temporary and exceptional.
- The employee may be requested to perform other tasks in accordance with it job category, in case of need related to the functioning of the Association or to changes in its policy and it organization, and respecting the pattern of fixed-term contract.