INTERSOS is an independent non-profit humanitarian organization
committed to assist the victims of natural disasters and armed
conflicts. Its activities are based on the principles of solidarity,
justice,
human dignity, equality of rights and opportunities, and
respect for diversity and coexistence, paying special attention to the
most vulnerable and unprotected people.
1. Terms of reference
Job title: Head of Mission (HoM)
Location: Abuja (with frequent missions in Maiduguri and any others operational bases)
Reporting to: Regional Director
Starting date: asap
Duration of contract: 9 months
Dependents: No
2. Tasks and responsibilities
The Head of Mission (HoM) legally and officially represents the
Organization in Nigeria and acts under the supervision of the Regional
Director and in accordance with his/her specific directions. He is
responsible for the planning, management and implementation of the
country program on the basis of defined strategies and indications.
The HoM manages and coordinates the operations and human resources in the country and is responsible to:
· To establish and manage effective relationships with local
Institutions, donors, NGOs, International Agencies and other
stakeholders, promoting the good name and image of INTERSOS
· To ensure the respect of INTERSOS values, code of ethics and the management and control model
· To define country priorities on the basis of the needs assessment and the country context analysis
· To monitor the donor’s priorities and intervention strategies in the country
· To assess, promote and submit project proposals, following the procedures defined
· To sign contracts and, where necessary, delegate other international operators
· To establish, guarantee and regularly monitor the government’s
recognition and accreditation procedures and any other formalities
required by the hosting country, ensuring their timely renewal;
Management and coordination of country operations:
· To define the mission’s planning of activities and check for their
implementation; To supervise, monitor and assess all the phases of
implementation of the project also by conducting periodic visits to the
project sites; To ensure the constant and timely sharing of information
with the Regional Director, while updating the data entered into the
project management and monitoring tool (Project Appraisal Tool – PAT)
· To provide the Regional Director within the terms foreseen with a
forecast of expenditure fir the mission; To define the mission’s
economic and financial planning, ensuring economic self-sufficiency and
expenditure adherence to budget constraints;
· To approve interim and final financial reports and ensure their
timely and duly submission to donors in compliance with procedures
foreseen;
· To carry out monthly checks and assessments of the mission’s
economic and financial status; To be responsible for managing the funds
and current bank accounts of the mission;
· To enhance local personnel responsibility, also through ad hoc training sessions
· To be responsible for procurement processes of goods, works and services and relevant conformity to procedures
· To be responsible for selection of local suppliers to be included
in a “list of reliable suppliers” for use in specific procurement
procedures
· To compile and submit to the Regional Director monthly written reports on country operations;
· To be responsible for the storage of all documentation relating the mission and the projects upon their closure
· To be responsible for the management and maintenance of both, INTERSOS and third- party goods, by performing regular checks;
· To be responsible for the strict observance and adherence to INTERSOS and donors’ procedures.
Human resources management:
· To propose to the Regional Director the recruitment of expatriate personnel;
· To determine the contracts with local personnel and supervise the recruitment of high- level qualified professionals;
· To provide local personnel with the same opportunities as
expatriate personnel, by encouraging their growth and greater assumption
of responsibilities within projects and the Organization;
· To manage personnel training, ensuring the effective diffusion and
personnel knowledge of INTERSOS Model, Charter of Values and Code of
Ethics;
· To brief expatriate personnel on overall mission activities,
specific project activities and security conditions in the country;
· To collect all documents pertaining to local labour legislation, to be made available in the mission for consultation;
· To determine the communication/information flows and oversee
interpersonal relationship dynamics, promoting cohesion and motivation;
· To be responsible for notification to the nearest Italian Embassy
and where relevant, to International Organizations, in relation to the
presence of Italian and international personnel in the mission.
Analogous communications must be transmitted to the Embassy of reference
of the operators of different nationalities;
· To submit to the Regional Director the international personnel
performance appraisals for upon conclusion of the contracts; also
pointing out noteworthy and professionalized local personnel;
· To provide the Communication sector, regularly or upon request,
with news regarding the country, emerging issues and activities
developed, working together with the Project Manager and other
operators;
· To be responsible for security, providing the definition of
specific procedures and behaviours, and monitoring the implementation of
regulations defined in the protocols attached to the Security Manual.
3. Required profile/experience
· Advanced university degree. A first level university degree with a
relevant combination of academic qualifications and experience may be
accepted in lieu of the advanced university degree.
· At least 2 years professional experience in similar position.
· Knowledge of UN system (UNHCR – OCHA – UNICEF – WFP) ECHO and other majors donors.
· Experience in humanitarian assistance, e-voucher and nutrition is desirable.
· Strong experience in project design, monitoring and evaluation, and data collection and analysis is required.
· Excellent analytical, report writing and communication skills is required;
· Strong interpersonal skills and demonstrated ability to establish
effective working relations with staff, beneficiaries and other
stakeholders;
· Ability to work in a volatile and difficult security context, including hardship field locations;
· Computer literate (Microsoft office);
· English language skills required (fluent);
· Italian (desirable).