Japan International Cooperation Agency Job for an In-house - Consultant for Project and Administrative Management

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Japan International Cooperation Agency (JICA) is a bilateral development agency funded by the Government of Japan as the implementing arm of Japanese Official Development Assistance.


In Nigeria, JICA has been operating a wide range of projects contributing to Economic Growth and Poverty Reduction through Infrastructure Development and Social Development.

To promote its operation in the country, JICA is seeking for a qualified professional to serve for the nation and the world through the Agency.

Japan International Cooperation Agency is recruiting to fill the position below:

Job Title: In-house - Consultant for Project and Administrative Management

Location: Abuja
Type of Contract: Consultancy Service
Duration: 1st February, 2016 - 31st of March 2016 (with possibility of renewal after the probationary period).

Background
Over the decades JICA has been actively engaging in socio-economic development of the country in various fields, through Technical Cooperation, Grant Assistance and Development Studies. In order for smooth and efficient project managementin parallel with expansion of its operation, JICA is seeking for an in-house consultant with strong competency in administrative skills for project management with a focus on social sector.

Scope of Work

• Provide administrative support to ensure that the Programme Team meets the highest standards in compliance with JICA corporate policy and procedures thereby contributing to JICA Nigeria Office's strategic objectives.
• As part of the team, the Consultant will contribute to project cycle management including logistic arrangement of the target areas.
• The Consultant will also engage in administrative works including public relations and document management where necessary.

Duties and Responsibilities
Project Management with Focus on Social Sector:

• Assist planning and formulation of projects/programmes;
• Assist implementation, monitoring and evaluation of projects/programmes;
• Support resolving problems and queries, liaising with JICA colleagues, project
• implementers and external stakeholders as required;
• Contribute to knowledge/sharing of information within the team thereby to elaborate
• cooperation strategy to Nigeria.
• Contribute to strengthening result-oriented management and increasing efficiency and
• effectiveness of projects/programmes
• Collect, analyse and compile data/information in the target areas
• Assist coordination with other stakeholders such as Nigerian MDA’s, International Development Partners, and CSOs/NGOs:
• Engage in procurement of goods and service related to the projects in charge;
• Promote public relations to enhance recognition of JICA operation in Nigeria

Procedural and Financial Management:

• Ensure accountability in budget management of projects/programmes, such as monitoring
• disbursement, checking necessary documents and processing payments;
• Assist project implementers to conduct financial audit and reporting in a timely manner.

Administrative Support/Corporate Requirements:

• Organize appointments and confirm logistics where necessary;
• Prepare documents for presentation, reporting and others as required
• Provide support for office's PR activities;
• Other administrative duties that may be assigned.

Qualifications

• A National of Nigeria
• At least Bachelor's Degree or equivalent in the relevant fields
• Excellent knowledge and operation skills of Microsoft Word, Excel and PowerPoint.
• Ability of time management to ensure all assignments to meet deadlines;
• Understanding of accountability and responsibility in full compliance with JICA regulations and operating procedures;
• Self-disciplined behaviour nature in interaction with internal/external stakeholders; and Respect and loyalty to JICA’s Vision, Missions and Principles
• Proven track of relevant experience for more than 5 years among Government,
• Development Partners or CSOs/NGOs ,etc.
• Extensive capacity in project management with playing key roles in the team
• Strong communication skills to express complex ideas to and negotiate with various
• stakeholders

Remuneration
The minimum consultancy fee is 190,000 Naira per month, depending on experience


How to Apply
Interested and qualified candidates should follow the procedures below:

Steps on how to apply

• To be an eligible candidate, you must submit the followings:
  • Application Form (as per the attached)
  • Photocopy of Proof of Identity (passport, drivers' license, national ID, etc.)
  • Curriculum Vitae
• Documents should reach: [email protected] in electronic data by 5:00 pm of 22nd January, 2016 (Friday)
• Application Form and CV are the sole document used for the selection. JICA will Not take into consideration of cover letters, reference or other forms of supporting documents.

How to complete the Application Form
Application form should be filled in electronically; enter text by clicking in the top left hand corner of the appropriate box:

• All of the boxes which you must complete are pre-set to Arial 10 point font.
• The text boxes in the "career history" section are expandable. Other text boxes are not.
• If you find space provided is insufficient to describe your career history, you can add columns using the same format or attach a supplementary sheet using the "Additional Information" at the end of this Application Form.

JICA does not hold any liability for any delay in receiving nor processing your application in case of incompleteness or in accuracy of information.

Selection Procedure
Selection is conducted in accordance with the JICA procurement regulations. Selection process is designed to evaluate in combination of technical and personal competencies to justify if a candidate has the adequate capacity and motivation to work effectively in good partnership with JICA team and external stakeholders:

• 1st Stage: Document Screening to assess your capability of fulfilling the TOR, based on your qualifications and experience (Early March)
• 2nd Stage: Interview to ensure your competency, relevance and aptitude for the designated position (mid-March)

For Candidates shortlisted for interview, you will be asked to provide proofs of your qualifications including the Academic Transcript, Medical Clearance Form, Security Clearance Form, and details of your personal reference. Applicants who failed to submit the complete documents will be disqualified.

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Note: Only candidates who submit their duly completed designated Application Form will be considered

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