Institute of Human Virology, Nigeria (IHVN) Fresh Graduate recruitment, July 25th 2013

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The Institute of Human Virology, Nigeria (IHVN)  was established in 2004 as a not-for-profit organization to address the HIV/AIDS crises in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by HIV/AIDS, cancer, tuberculosis, malaria and other diseases. It is also established to implement scale-up of the US President Emergency Fund for AID Relief (PEPFAR) program and conduct research and training to promote quality evidence-based health systems strengthening.
As a model local partner organization, it is also structured to maintain linkages with international and local organizations, especially the Centers for Disease Control and Prevention (CDC), IHV-Baltimore and the University of Maryland and Global Funds for Tuberculosis, AIDS and Malaria, to promote capacity development and collaboration within the health sector in Nigeria. IHVN also conducts research and training in research methodologies and ethics intended to enhance the capacity of Nigeria to effectively mitigate HIV/AIDS,cancer, tuberculosis, malaria and other diseases.

The Nigerian Alliance for Health Systems Strengthening (NAHSS) is a CDC-funded project that supports building of Nigeria Health Systems' for sustainable impact. The University of Maryland-led project will support the Federal Ministry of Health to develop the National Quality Improvement program (NigeriaQual) and strengthen the capacity of local implementing partners, state multidisciplinary planning teams and site CQI Teams to integrate Quality Improvement activities into Organization, Financial and Program planning activities, in addition to HIV care and treatment services.

We are therefore looking for a competent professional to fill this position.




Job Title:  Program Manager NAHSS

Location: Nationwide

Summary/Overview

• Under general supervision of the Project Director of the Nigerian Alliance for Health Systems Strengthening the Program Manager (NAHSS) will assist in the development of NigeriaQual project, support the achievement of project milestones, collect data for assessment of project outputs, outcomes and impact, conduct trainings, prepare reports, communicate with internal and external stakeholders, develop protocols and other technical documents, provide supportive supervision of Site CQI and State MPT teams, support IP QITeams and the GoN. The Program Manager (NAHSS) will represent NAHSS at technical, project planning and review meetings, support the development of the HSS transition blueprint and actual transfer of activities to GON.
• Provide comprehensive data support for all research activities which includes: database creation and management, data collation, data monitoring and analysis.

Responsibilities

• Plans and coordinates daily activities of NigeriaQUAL.
• Coordinates Trains and schedules IP, site and GoN Staff
• Manages budget, including approving finances, tracking expenditures, and preparing reports for all in-country expenses.
• Plans data management and evaluations.
• Prepares summary briefs and monthly reports.
• Creates and maintains databases for ongoing monitoring and evaluation of IP's, sites, and GoN

Requirements

• Bachelor's degree in a health-related field preferably Medicine. A Master's degree (preferably in Public Health, International Health, Epidemiology or Biostatistics).
• Minimum of 4 years' experience in a related field with at least 2 years supervisory, program planning and/or coordination experience required. Research or health program experience desired
• Excellent team spirit, interpersonal and communication skills
• Knowledge of Quality Improvement principles, building blocks of Health Systems Strengthening, best practices in the field as well as all relevant federal, state, and local rules, regulations, and programs/policies for meeting compliance.
• Ability to establish goals, structures, and processes necessary to implement a mission and strategic vision.
• Leadership, coaching, and team building skills to strengthen and cultivate relationships.
• Strategic and analytical thinking skills with an ability to solve problems and make decisions. Ability to understand and utilize scientific/medical terminology and research theory in both oral and written communications.
• Ability to network and interact, as well as support effective partnerships with key groups and individuals. Act as a liaison with internal clients to ensure timely and accurate submission of grants and contracts.
• Ability to prioritize ongoing and new projects, as well as conduct research and gather information. Ability to prioritize, plan, and execute multiple complicated and continuing contract and grant assignments in a timely manner
• Oral/written communication, presentation, and interpersonal skills.
• Ability to schedule, train, supervise, assign work to, and evaluate staff.
• Ability to operate current computer systems, including relevant software packages.
• Ability to prepare reports.
• Ability to create and manage a budget.
• Ability to perform statistical analysis and write abstracts and papers for scientific journals/ meetings
• Experience working on projects with the Nigerian Federal Ministry of Health is required
• Experience working with CDC and USAID is required

Job Title: Program Assistant NAHSS
Location: Abuja
Summary/Overview
Reporting to the Project Director, the Program Assistant (NAHSS) will monitor and coordinate the State, Hub-Spoke Clusters and Implementing partners' implementation of NigeriaQual activities; He/She will support the NAHSS project team in the implementation of all health system strengthening activities; Communicate with implementing partners and state ministries of health on NigeriaQual activities and generate inferences and reports from project.

Responsibilities

• Under the direction of Program Director and Program Manager, the Administrative Assistant will be responsible for the provision of administrative and logistical support services to the NAHSS team

Implementation and Evaluation

• Assist in the development of the overall framework for NigeriaQual implementation including annual assessments, project reviews, impact assessments, process monitoring, operations monitoring and lessons-learned workshops.
• Assist in the process for identifying and designing the key indicators for program areas, to record and report physical progress against the Annual Result Framework, Program Targets.
• Coordinate the activation of Hub-Spoke Clusters within NAHSS Year 1 Focus States and the activities of Cluster Network Teams
• Participate in National QI Task team meetings and advocacy meetings
• Prepare and share action items from all meetings and coordinate/ track implementation of action items.
• Assist in the process for identifying the key parameters for monitoring project performance. Design the format for such performance reports.
• Support Implementing Partner staff and site staff to implement and collate reports of site QI project activities over time, collect quarterly reports and provide feedback and recommendations to the Project Director and Program Manager
• Participate in the implementation of the NigeriaQual project, revising and updating tools, indicators, methods and formats
• Assist in developing and coordinating the QI activities of State MPTeams
• Support State MP teams to understand, interpret and utilize Quality Assessment reports and program data for quality improvement purposes
• Collate State MP teams' quarterly work plans, quarterly reports of initiatives implemented and monthly meeting reports.
• Provide technical assistance to site and network QI teams when necessary
• Perform other duties as assigned

Communication

• Prepare reports on findings from NigeriaQual evaluations and program evaluations as required, working closely with technical staff and implementing partners
• Guide the regular sharing of outputs/findings with project staff, implementing partners and primary stakeholders.
• Facilitate communication between those carrying out field implementation and decision-makers on the number and quality of activities undertaken for each project component.
• Identify lessons learned and implications for the project's next steps. Participate in these events when possible. .

Requirements

• Must have the ability to make inferences from data analysis and present findings in both oral and written form
• Report writing and presentation skills
• Proficient in the use of Microsoft Office Excel, Word, Power point
• Team player
• Be willing to undertake regular field visits and interact with different stakeholders
• Flexibility, willing to travel and work weekends.
• Have a clear understanding of the health system structure and HIV/AIDS environment of the country.
• Have a supportive attitude towards processes of strengthening local partners and building local capacities for self-management.
• Applicant should possess BA, BS or equivalent degree, a minimum of 1 year experience.
• S/he should have knowledge and skills usually acquired through education/training in Quality Improvement and familiarity with the Nigerian health system.
• Applicant must possess excellent team spirit, be able to multi-task and work independently.
• Minimum of 1 year experience with HIV/AIDS programs or related health service programs;
• Experience in Quality Improvement in HIV care is an added advantage

Job Title: Administrative Assistant

Location: Abuja
Supervisor: Project Director (NAHSS)

Basic Function:
Under the direction of Program Director and Program Manager, the Administrative Assistant will be responsible for the provision of administrative and logistical support services to the NAHSS team

Duties and responsibilities:

• Notify NAHSS partners and relevant stakeholders of upcoming meetings as requested by the office through emails or phone calls.
• Arrange travel logistics for NAHSS staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Serve as point of contact for logistical and administrative needs in the office.
• Make catering arrangements for meetings and reserve accommodation for participants where necessary.
• Coordinate staff meetings, set up conference rooms and meeting room, ordering and setting up audio-visual equipment and agendas, take minutes of meetings and write reports as requested, file records of all meetings.
• Coordinates all administrative and secretarial support services for the NAHSS office (as relevant).
• Records minutes of staff meetings and circulates same amongst the staff and meeting attendees
• Assists with production of presentation materials for staff members.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Collate and file quarterly, monthly and weekly reports
• Collate and harmonize quarterly and monthly work plans
• Make travel arrangements as requested by NAHSS staff and facilitate retirement of trips by staff
• Order/pick up supplies for the Office of the NAHSS
• Coordinate interviews and facilitate reimbursement of transportation for participants
• Tracking of NAHSS work plans and activities
• Support trainings to give administrative support
• Performs any other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures.
• Report to supervisor on variances and status on regular basis.
• Resourceful in gathering and providing information.
• Ability to develop and manage an office schedule
• Knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Excellent computer skills, including knowledge of Microsoft office products.
• Typing skills.

Qualifications and requirements:

• University degree in Accounting, Finance or Business administration
• Experience with administrative and secretarial skills
• Experience with large complex organization is required, familiarity with international NGOs preferred

 Job Title: Data Manager NAHSS

Location: Nationwide

Summary/Overview
Reporting to the Project Director, the Data Manager (NAHSS) will coordinate implementation of Strategic Information activities related to the NAHSS project; Monitor, Evaluate and share indicators to ensure program targets are met. Ensure data quality and best practices in data collection, data management, and data reporting at different levels. Promote health system strengthening activities. Communicate with implementing partners and state ministries of health on all NigeriaQual activities; collate data from all stakeholders for USG reporting; Collaborate with the Government of Nigeria agencies to conduct monitoring and evaluation activities as required.
Provide comprehensive data support for all research activities which includes: database creation and management, data collation, data monitoring and analysis.

Responsibilities

• Receive and collate monthly indicator reports from the sites, NAHSS partners, Implementing Partners and other relevant stakeholders
• Coordinate all data processes from collection, collation, analysis, reporting and use
• Ensure reporting timelines are strictly adhered to
• Assist in preparation of adhoc reports as required and requested
• Participate in health system strengthening activities
• Assist in generating regular gap analysis to show progress towards achieving set targets
• Creation of Microsoft Access electronic database platform when needed
• Perform routine data quality checks, data gap analyses, and data backup
• Prepares scheduled and ad hoc data reports as requested by project director, CDC, FMoH or other stakeholders
• Participate in mentoring and supervision at implementing sites
• Perform other duties as assigned by the Project Director or Program Manager

Requirements

• A University degree in any of the following or related fields: statistics and epidemiology, natural, medical or social sciences. Minimum of one year working experience
• Experience in computer use, data collection, processing and use
• 2 years' experience in data management in HIV programming and/or research project
• Proven proficiency in statistical packages (e.g. STATA, SAS, SPSS) and Microsoft packages (particularly Access)
• Experience with HIV/AIDS programs or related health service programs; experience working with HIV/AIDS prevention
• Experience with the PEPFAR/ Global Funds SI system highly desirable.
• Experience in Quality Improvement in HIV care is an added advantage
• Knowledge of monitoring and evaluation practices, methods, tools and guidelines
• Basic data management and analysis skills
• Must have the ability to obtain, analyze, organize and interpret data and present findings in both oral and written form
• Report writing and presentation skills
• Proficiency in Microsoft Office especially Excel and Access
• Team player with ability to work with minimum supervision
• Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
• Flexibility, willing to travel and work weekends.

 Job Title: Data Officer NAHSS

Location: Nationwide

Summary/Overview
Working with the Project Director and Data Manager, the Data Officer (NAHSS) will coordinate implementation of Strategic Information activities related to the NAHSS project; Monitor, Evaluate and share indicators to ensure program targets are met. Ensure data quality and best practices in data collection, data management, and data reporting at different levels. Promote health system strengthening activities. Communicate with implementing partners and state ministries of health on all NigeriaQual activities; collate data from all stakeholders for USG reporting; Collaborate with the Government of Nigeria agencies to conduct monitoring and evaluation activities as required. Provide comprehensive data support for all research activities which includes: database creation and management, data collation, data monitoring and analysis.

Responsibilities

• Receive and collate indicator reports from the sites, NAHSS partners, Implementing Partners and other relevant stakeholders
• Coordinate all data processes from collection, collation, analysis, reporting and use
• Assist in preparation of adhoc reports as required and requested
• Participate in health system strengthening activities
• Assist in generating regular gap analysis to show progress towards achieving set targets
• Creation of Microsoft Access electronic database platform when needed
• Participate in mentoring and supervision at implementing sites
• Perform other duties as assigned by the Project Director or Program Manager

Requirements

• A University degree in any of the following or related fields: statistics and epidemiology, natural, medical or social sciences. Minimum of one year working experience
• Experience in computer use, data collection, processing and use
• Ability to run basic analysis using statistical packages (e.g. STATA, SAS, SPSS) and Microsoft packages (particularly Access)
• Experience with HIV/AIDS programs or related health service programs; experience working with HIV/AIDS prevention
• Experience with the PEPFAR/ Global Funds SI system highly desirable.
• Experience in Quality Improvement in HIV care is an added advantage
• Knowledge of monitoring and evaluation practices, methods, tools and guidelines
• Basic data management and analysis skills
• Must have the basic skills to obtain, analyze, organize and interpret data and present findings in both oral and written form
• Report writing and presentation skills
• Proficiency in Microsoft Office especially Excel and Access
• Team player with ability to work with minimum supervision
• Be willing to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
• Flexibility, willing to travel and work weekends.

 How to Apply
Interested and qualified should send their application letter and detailed curriculum vitae in Microsoft word format to the Associate Director, Human Resources at: [email protected]
Candidates should indicate appropriate positions and preferred locations in their application letter. IHVN is an equal opportunity employer.

Application Deadline 31st July, 2013

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