Human Resource / Admin Officer at Pro-Wellness Humanitarian Initiative (PROWI)

Pro-Wellness Humanitarian Initiative (PROWI) is a women-led non-governmental humanitarian/developmental organization founded in 2016, registered with the corporate affairs commission, per the Nigeria Law, PROWI was established to impact the lives of vulnerable individuals in African communities, affected by crises or natural disasters, with special focus on women, children, and other marginalized groups, enabling them to survive, recover, and regain control over their lives and future, through our interventions in thematic areas of Health, Protection, Nutrition, Education, WASH, Peacebuilding, Early recovery and Livelihood. Over the years, PROWI has reached more than 12,000 children, men, women and girls through its interventions. PROWI work with the Mission to create positive transformation and empower communities through a comprehensive, holistic approach encompassing health, well-being, and social justice.

We are recruiting to fill the position below:

Job Title: Human Resource / Admin Officer

Location: Mubi, Adamawa
Employment Type: Contract

Job Purpose

• The Human Resources and Administration Officer will be responsible for providing comprehensive support in the day-to-day operations of both the Human Resources and Administration departments.
• This dual role involves managing HR policies, recruitment, employee relations, performance management, training and development, as well as ensuring efficient administrative operations.
• The HR and Admin Officer will play a key role in fostering a positive organizational culture and ensuring compliance with labor laws and organizational policies.

Key Responsibilities
Human Resources Responsibilities:

• Recruitment Process Coordination: Manage the entire recruitment process, including job postings, resume screening, interviewing, and selection.
• New Employee Orientation: Conduct orientations for new employees and ensure all necessary documentation is completed.
• Training and Development: Identify training needs, coordinate training programs, maintain training records, and evaluate the effectiveness of training programs.
• Compliance: Ensure compliance with labor laws and regulations, and assist in the development and implementation of HR policies and procedures.
• Employee Records Management: Maintain accurate employee records and ensure data accuracy in the HR information system.
• Employee Relations: Serve as a point of contact for employee concerns and grievances, and promote a positive work environment through employee engagement initiatives.
• Performance Management: Assist in the implementation and monitoring of performance management systems, coordinate performance appraisal processes, and provide support to managers and employees.
• HR Reporting: Prepare HR reports and metrics as required.

Administration Responsibilities

• Administrative Operations Oversight: Oversee day-to-day administrative operations, including office supplies management and facility maintenance.
• Logistics Coordination: Coordinate office logistics and support services, ensuring smooth operation of office activities.
• Policy Implementation: Assist in the development, implementation, and monitoring of HR and administrative policies and procedures.
• Health and Safety Compliance: Ensure the workplace complies with health and safety regulations.
• Office Management: Manage office equipment and liaise with suppliers for maintenance and procurement.
• Record Maintenance: Maintain accurate and up-to-date administrative records, ensuring proper filing and documentation of all activities.
• Support to Senior Management: Provide administrative support to senior management, including coordinating meetings, events, and travel arrangements.

Additional Responsibilities:

• Employee Engagement: Develop and implement employee engagement initiatives to foster a positive organizational culture.
• HR Projects: Participate in and lead HR projects as needed, contributing to continuous improvement initiatives.
• Administrative Projects: Lead and participate in administrative projects to improve office operations and efficiency.
• Conflict Resolution: Mediate and resolve workplace conflicts, ensuring a harmonious working environment.
• Payroll and Benefits Administration: Support payroll and benefits administration processes.

Qualifications and Experience:

• Education: B.Sc./HND in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 3-5 years of experience in human resources and administrative roles.

Skills:

• Strong knowledge of HR practices and labour laws.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent interpersonal and communication skills.
• Proficiency in HR software and Microsoft Office Suite.

Key Competencies:

• Attention to Detail: Ensuring accuracy in all HR and administrative tasks.
• Problem-Solving: Ability to address and resolve issues effectively.
• Conflict Resolution: Effective in mediating and resolving workplace conflicts.
• Leadership: Ability to lead HR and administrative initiatives and influence organizational culture positively.
• Multitasking: Capable of managing multiple responsibilities and tasks efficiently.
• Team Player: Willingness to collaborate and support colleagues.
• Adaptability: Flexibility in managing diverse tasks and changing priorities.

How to Apply
Interested and qualified candidates should send their application CV and cover letter in One Document to: [email protected] and copying: [email protected] using the job title as the subject of the mail.

Application Deadline 25th July, 2024.

Note

• The title of the position must be indicated in the subject line of your e-mail. Please note that only shortlisted candidates will be contacted.
• Applications will be assessed on a rolling basis due to the urgency of the need for the position.
• Successful candidates will be required to resume immediately after a successful reference check.
• Women are strongly encouraged to apply.